Section one: Contracting authority
one.1) Name and addresses
Strathclyde Partnership for Transport
131 St Vincent Street
Glasgow
G2 5JF
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10382
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bus Infrastructure Cleaning and Inspection Contract
Reference number
20-076
two.1.2) Main CPV code
- 90917000 - Cleaning services of transport equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Strathclyde Partnership for Transport (SPT) currently manages bus shelters on behalf of 10 Councils in the SPT area and as part of these agency arrangements we are looking to procure a contractor to be responsible for the cleaning and inspection of 3,300+ bus shelters, on a variety of cycles, to retain the shelters in a clean condition and establish an information flow relating to damage. In seven council areas the shelters are washed and inspected monthly, in one council area the shelters are washed every 2 months and in two council areas the shelters are washed every 3 months; however these frequencies may change throughout the contract period.
In addition, SPT owns over 13,800+ bus stop pole mounted information cases located at around 9,760+ bus stops throughout 12 Council areas which require regular programmed cleaning and reporting of damage to SPT via an established reporting procedure. The bus stop poles and flags will also be cleaned and inspected at these visits. A requirement of the cleaning is to open the information cases and clean inside.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90917000 - Cleaning services of transport equipment
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
Cleaning and inspection of 3,300+ bus shelters and 13,800 bus stop pole mounted information cases, on mainly a monthly cycle, to retain in a clean condition and establish an information flow relating to damage
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
SPT reserves the right to extend this contract for a further period of 24 months in any increment
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPT will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of bidders. Bidders with a Failure Score of 51 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability.
In the event that the bidder does not have a Dun and Bradstreet rating or they consider that the rating has been adversely affected by factors which they can offer mitigating evidence for, SPT will use the following ratios to evaluate a bidder’s financial status.
Minimum level(s) of standards possibly required
Bidders choosing not to provide a DBAi rating must confirm within their response to Question 4B.4, the value of the 3 financial ratios listed below as taken from their own most recent Accounts.
1 Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;
2 Liquidity – this value is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio;
3 Gearing – this value is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Professional Risk Indemnity: 5m GBP
Employer's (Compulsory) Liability: 10m GBP
Public Liability: 5m GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
The bidder is required to provide two examples of where they undertake similar cleaning and inspection services.
Bidders are asked to provide details of how they will meet the minimum environmental constraints referred to in the spec, namely how they intend to meet the Vehicle, Generator and Chemical requirements detailed.
Bidders are required to detail the vehicles and plant that they have available which will provide assurance that they are able to meet the capacity and extent of the required services across the geographical area.
Minimum level(s) of standards possibly required
Bidders will be expected to operate the contract using a zero emissions fleet within 5 years of commencement. All powered cleaning equipment will be expected to be either electric or gas powered within 12 months of commencement.
Bidders will as a minimum be expected to pay the Real Living Wage to all staff involved in this contract from the commencement date.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 169-410323
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 September 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 September 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: January 2030
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17965. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Using the Community Benefits Menu provided, Bidders will detail both the type and value of the Benefits offered.
(SC Ref:740276)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sherriff and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Glasgow Sherriff and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom