Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
Contact
Gary Bristol
Telephone
+44 1133785902
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Personalised tuition service for children who are looked after
Reference number
DN367848
two.1.2) Main CPV code
- 79620000 - Supply services of personnel including temporary staff
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement at the time of conclusion of the contract:
To provide a one-to-one tuition service for children and young people who are currently looked after
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 September 2023
End date
31 August 2024
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2015/S 137-253398
Section five. Award of contract/concession
Contract No
DN367848
Title
Personalised tuition service for children who are looked after
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
5 February 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Randstad Public Services Ltd
450 Capability Green
Luton
LU1 3LU
Country
United Kingdom
NUTS code
- UKH21 - Luton
Companies House
Private Ltd Company
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £600,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79620000 - Supply services of personnel including temporary staff
seven.1.3) Place of performance
NUTS code
- UKE42 - Leeds
seven.1.4) Description of the procurement:
Personalised tuition service for children who are looked after and to include Post 16 pupils and out of areas
pupils not enrolled at a school
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 September 2023
End date
31 August 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£600,000
seven.1.7) Name and address of the contractor/concessionaire
RANDSTAD PUBLIC SERVICES LTD
50 Capability Green
Luton
LU1 3LU
Country
United Kingdom
NUTS code
- UKH21 - Luton
Companies House
Private limited Company
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
We wish to modify the end date of the contract from 31st August 2023 by 12 months to allow a new procurement to take place. The end date will now be 31st August 2024
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
1 As their "Corporate Parent", Leeds City Council has promised the young people in its care to have the highest aspirations for them, to encourage them to reach their full potential, to support them throughout their education and to plan for the future.
2 The Virtual School carries out the statutory function of promoting the education of children in care on behalf of the local authority working in close partnership with Designated Teachers, social workers, Independent Reviewing Officers, foster carers, children's homes and services for children with complex needs.
3 The council currently holds a contract with Randstad for one to one tuition services for Children Looked After. The contract is set to expire on 31st August 2023. It has not been possible to get a new contract in place. This is largely because the nature of service delivery and service user needs began to evolve rapidly as a result of the pandemic and the funding model for one to one tuition (National Tutoring Programme) was in the process of being created by the government, creating ambiguity around complexity of access requirements, which are set to change for 23/24 from the current arrangements. This report seeks approval to vary the existing contract with Randstad by modifying the end date for an additional period of 12 months by way of modification on the permitted grounds of Regulation 72(1)(b) of the Public Contracts Regulations 2015, in order to allow continued provision of the service. A change of provider for only 12 months would not be practicable and would be a significant inconvenience to the Council and involve substantial duplication of costs to the Council.
4 In order for the virtual school to access the NTP funding, a contract must remain in place with Randstad as the deliverer of tuition services. The Virtual School will then be able to claim up 40% funding for tuition services provided from the government.
5 The statutory nature of the Virtual School means the council has an obligation to ensure provision is in place for pupils of the Virtual School.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £600,000
Total contract value after the modifications
Value excluding VAT: £750,000