Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Leisure Trust
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
Contact
Heather Murray
heather.murray@east-ayrshire.gov.uk
Telephone
+44 1563576000
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply, Install & Maintain Gym Equipment
Reference number
PS/24/13
two.1.2) Main CPV code
- 37420000 - Gymnasium equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply, install and maintain gym equipment for various venues.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £296,000
two.2) Description
two.2.1) Title
Lot 1 - Gym Equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37440000 - Fitness equipments
- 51121000 - Installation services of fitness equipment
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply, install and maintain gym equipment within various venues. Initially 3 projects are required to replace ageing equipment within the Hunter Fitness Suite, Loudoun Leisure Centre and the Rose Reilly Sports Centre. Further projects may be required during the term of the contract and will be called off as and when budgets are available.
two.2.5) Award criteria
Quality criterion - Name: Proposals to Meet Trust's Requirements / Weighting: 25
Quality criterion - Name: Management of the Contract / Weighting: 15
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Specialist Electronic Power Assisted Gym Equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 37420000 - Gymnasium equipment
- 37440000 - Fitness equipments
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply, install and maintain specialist electronic power assisted gym equipment within the Rose Reilly Sports Centre which should be a circuit based solution and allow for an active assisted range of motion for users who may have mobility issues, long term health conditions, rehabilitating or mental health struggles. Further requirements may be called off during the term of the contract.
two.2.5) Award criteria
Quality criterion - Name: Proposals to Meet Trust's Requirements / Weighting: 25
Quality criterion - Name: Management of the Contract / Weighting: 15
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Maintenance & Repair of Fitness Equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Provision of an annual equipment maintenance service for existing gym equipment out with the scope of Lots 1 and 2 with call outs to inspect and repair equipment as and when required.
two.2.5) Award criteria
Quality criterion - Name: Proposals to Meet Trust's Requirements / Weighting: 30
Quality criterion - Name: Management of the Contract / Weighting: 10
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-011682
Section five. Award of contract
Lot No
1
Title
Lot 1 - Gym Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Pulse Fitness Ltd.
Radnor Park, Greenfield Road
Congleton
CW12 4TW
Country
United Kingdom
NUTS code
- UKD62 - Cheshire East
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £296,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Specialist Electronic Power Assisted Gym Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Innerva
Queens Square Business Park, Holmfirth
Huddersfield
HD9 6QZ
Country
United Kingdom
NUTS code
- UKE44 - Calderdale and Kirklees
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £296,000
Section five. Award of contract
Lot No
3
Title
Lot 3 - Maintenance & Repair of Fitness Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Service Sport
1-2 Drumhead Road, Chorley North Industrial Park
Chorley
PR6 7BX
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £296,000
Section six. Complementary information
six.3) Additional information
It should be noted that the deadline for expressions of interest is 12 noon on 10 May 2024 and the deadline for actual submission of tender is 12 noon on 13 May 2024.
(SC Ref:772812)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House
Kilmarnock
KA1 1ED
Country
United Kingdom