Section one: Contracting authority
one.1) Name and addresses
NHS Staffordshire and Stoke-on-Trent Integrated Care Board
Stafford Education & Enterprise Park, Weston Road
Stafford
ST180BF
Contact
Elizabeth Johnson
Telephone
+44 7769287432
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
NHS Organisation Data Service
05V
Internet address(es)
Main address
https://staffsstoke.icb.nhs.uk/
one.1) Name and addresses
University Hospitals of North Midlands NHS Trust
Royal Stoke University Hospital, Newcastle Road
Stoke on Trent
ST4 6QG
Contact
Elizabeth Johnson
Telephone
+44 7769287432
Country
United Kingdom
Region code
UKG23 - Stoke-on-Trent
NHS Organisation Data Service
RJE
Internet address(es)
Main address
one.1) Name and addresses
University Hospitals of Derby and Burton NHS Foundation Trust
Uttoxeter Road
Derby
DE223NE
Contact
Elizabeth Johnson
Telephone
+44 7769287432
Country
United Kingdom
Region code
UKF11 - Derby
NHS Organisation Data Service
RTG
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome.
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Staffordshire and Stoke on Trent Community and Secondary Care Orthotics Service
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Staffordshire and Stoke-on-Trent Integrated Care Board (SSOTICB), University Hospitals of North Midlands NHS Trust and University Hospitals of Derby and Burton NHS Foundation Trust are looking to procure an all-age Community Orthotics Service that meets the needs of the registered population of Staffordshire and Stoke-on-Trent; and a Secondary Care Orthotics Service to support inpatients and outpatients of University Hospitals of North Midlands (UHNM) and University Hospitals of Burton and Derby (UHBD).
The Community Orthotics Service shall provide assessments and provision of orthotic devices (orthoses) including maintenance and repairs of these, as required, and deliver the service to patients at home, within clinical settings and//or within community venues. The Secondary Care Orthotics Service shall provide Orthotist support to patients of UHNM and UHDB within their hospital settings.
The Service Specification sets out the full details of the key requirements, outcomes and objectives of the service. This includes 3 appendices setting out the requirements of the service to be provided to Secondary Care (UHNM and UHDB) and eligibility.
Contract length: the contract will be for 3 years with the option to extend by up to a further 2 years. The contract is planned to commence 1st April 2024. The total possible value for the whole procurement is £12,869,975. Full details of the Commissioning Authorities' affordability threshold is shown at II.2.4 Description of the Procurement
two.1.5) Estimated total value
Value excluding VAT: £12,869,975
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
- UKG24 - Staffordshire CC
Main site or place of performance
Staffordshire and Stoke on Trent
two.2.4) Description of the procurement
NHS Staffordshire and Stoke-on-Trent Integrated Care Board (SSOTICB), University Hospitals of North Midlands NHS Trust and University Hospitals of Derby and Burton NHS Foundation Trust are looking to procure an all-age Community Orthotics Service that meets the needs of the registered population of Staffordshire and Stoke-on-Trent; and a Secondary Care Orthotics Service to support inpatients and outpatients of University Hospitals of North Midlands (UHNM) and University Hospitals of Burton and Derby (UHBD). The contract will be awarded to a single provider or a lead provider that is working in a consortium/ collaborative provider arrangement.
The Community Orthotics Service shall provide assessments and provision of orthotic devices (orthoses) including maintenance and repairs of these, as required, and deliver the service to patients at home, within clinical settings and//or within community venues. The Secondary Care Orthotics Service shall provide Orthotist support to patients of UHNM and UHDB.
Within this, it is imperative that there is equitable access to the service, higher activity levels at reduced costs, including the use of innovation where appropriate, a better overall experience of care for patients and achievement of high-quality outcomes. This will add value and equality across the SSOT Integrated Care System (SSOTICS) and support the actions of the SSOTICS Integrated Care Partnership.
The Service Specification sets out the full details of the key requirements, outcomes and objectives of the service. This includes 3 appendices setting out the requirements of the service to be provided to Secondary Care (UHNM and UHDB) and eligibility. Bidders are advised to carefully read the requirements of the service specification. It is the Bidders responsibility to ensure their full understanding of the two components of the service being tendered (Community and Secondary Care) and to demonstrate this in their responses to tender questions.
The ICB has set an affordability threshold for the Procurement and reserves the right not to consider Bids that are unaffordable and above the affordability envelope of the project, or in in absence of an affordability envelope, the Find a Tender Service (FTS) and Contracts Finder notice value. The ICB may seek clarification on bids that are unusually low or above the affordability threshold. Following clarification, it will reserve the right not to consider bids that are either above the affordability threshold or unusually low. This is an indicative threshold and bidders are strongly advised to avoid exceeding the threshold.
The affordability threshold is £2,492,895 per annum plus VAT where applicable. This is on a block basis and unaffected by activity values.
The block affordability threshold for the contract period of three years is £7,478,685 and £12,464,475 for the maximum permitted duration including the two years extension. Commissioning Authorities will evaluate bidder's prices submitted for the three year contract period for the Community Orthotics service only. The total estimated contract value of £12,869,975 shown at II.2.6.1 represents a total indicative contract value (including extension). This includes the values for the Secondary Care Orthotics Services which are not included in the evaluation process and are shown for information. Full details can be found within the ITT documents.
Contract length: the contract will be for 3 years with the option to extend by up to a further 2 years planned to commence 1st April 2024.
Further information about the Staffordshire and Stoke-on-Trent Orthotics Service procurement, including the Service Specification, will be available within the Invitation to Tender (ITT) which will set out the scope and objectives of the procurement together with details of how to complete the invitation to tender documents (ITT). The opportunity will be published via the Midlands and Lancashire CSU Atamis e-tendering solution.
To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome.
Should Tenderers have any queries, or having problems using the portal, please contact Helpdesk at:
Phone: 0800 9956035
E-mail: support-health@atamis.co.uk
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £12,869,975
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Midlands and Lancashire CSU are conducting this procurement exercise as an agent for the Contracting Authorities NHS Staffordshire and Stoke on Trent ICB, University Hospitals of North Midlands NHS Trust and University Hospitals of Derby and Burton NHS Foundation Trust with whom the successful bidder(s) will enter into contracts for the supply of the services.
The contract conditions will be set out in the Invitation to Tender. Further details will be made available via documentation and information released during the course of the tender process. To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome.
Should Tenderers have queries, or problems using the portal, they should contact Helpdesk at:
Phone: 0800 9956035
E-mail: support-health@atamis.co.uk
The Commissioning Organisations will be the statutory
body for commissioning health services in Staffordshire
and Stoke-on-Trent. Under any future legislative proposals
proposed and approved by Parliament, the Commissioning
Organisations above may be subject to change.
This procurement is for services which are Light Touch Regime services for the purpose of the Public Contracts Regulations 2015 as specified in Schedule 3 of the Regulations('Regulations'). Accordingly, the contracting authorities are only bound by those parts of the Regulations detailed in Chapter 3 Particular Procurement Regimes Section 7. The contracting authorities are not voluntarily following any other part of the Regulations. The procedure which the contracting authorities are following is set out in the MOI. As the ICB is a relevant body for the purpose of the National Health Service (Procurement, Patient Choice and Competition) (No 2) Regulations 2013 these Regulations also apply to this procurement.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 September 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 September 2023
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
NHS Staffordshire and Stoke-on-Trent Integrated Care Board
Stafford
Country
United Kingdom