Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SOUTHAMPTON
HIGHFIELD CAMPUS, UNIVERSITY ROAD
SOUTHAMPTON
SO17 1BJ
Contact
Tom Whitaker
Telephone
+44 2380591796
Country
United Kingdom
NUTS code
UKJ32 - Southampton
Internet address(es)
Main address
https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
Buyer's address
https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fall Protection Inspections, Equipment Servicing, Maintenance and Training
Reference number
2020UoS-0085
two.1.2) Main CPV code
- 71631300 - Technical building-inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
The University looked to appoint suitably experienced and qualified contractors to fulfil it's requirements for inspections, equipment servicing, maintenance and training. The University's fall protection systems are located at the University of Southampton's campuses, Halls of Residence and other nearby satellite sites where Estates and Facilities are responsible for the maintenance of buildings.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £120,063
two.2) Description
two.2.2) Additional CPV code(s)
- 35113000 - Safety equipment
- 45340000 - Fencing, railing and safety equipment installation work
- 80531200 - Technical training services
- 80532000 - Management training services
- 80550000 - Safety training services
- 90711100 - Risk or hazard assessment other than for construction
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
University of Southampton main Highfield campus and surrounding satellite campuses in the local area.
two.2.4) Description of the procurement
Inspection Services - A recommendation with regards to the frequency of inspections will be required for all equipment and buildings as listed in section 3.1 of the specification. This should take into account legislation, equipment type, frequency of use as well as environmental conditions and should include a statement that periodic inspections should be carried out a least every 12 months. Interim inspections might be needed between detailed inspections where the risk assessment has identified a hazard that could cause significant deterioration in the equipment, for example paint, chemicals or acidic or alkaline environments.
Installation works - The successful tenderer will be required, upon request, to carry out installation works to buildings and roof's, upon completion of the surveying and inspection phase. Proposed installations must be communicated to the University via the appointed contract administrator and agreement must be made between the two parties before any works are to commence and a purchase order is raised. All installation works carried out must adhere to relevant regulatory and legislative requirements as detailed in section 5.2 of the specification.
Maintenance - The successful tenderer will be required to maintain workplace equipment, devices and systems as per the applicable regulatory and legislative requirements set out in section 5.2 of the specicification. Any items that are past their usable lifecycle should be reported to the relevant University representative and/or contract administrator. Agreement must be made between the two parties before any replacement items are purchased and charged to the University.
Training - The successful tenderer will be able to deliver fall protection system and personal protection equipment training for new recruits and refresher training for existing staff. This should be in line with University training policies which require training updates on a 2-yearly basis. Any course provided must cover the following aspects of Working at Height and use of fall protection equipment:
• Falls from Height Overview.
• Working at Height Legislation.
• Harness Awareness Training
• Overview of Fall Protection Systems installed at University buildings.
• Overview of Fall Protection equipment supplied for use with Fall Protection Systems installed at University buildings.
• Fall protection systems and personal protective equipment user instruction requirements.
• Inspection techniques for personal protective equipment.
• Suspension Syncope and Rescue.
• Practical use of University fall protection systems and PPE including correct us of all travelling devices issued for use with University fall protection systems.
• On completion of the course, certification must be provided to each attendee to indicate that they have undertaken the course and been judged competent in all areas.
• Permit Authorisation training for line managers who control working at height activities
two.2.5) Award criteria
Quality criterion - Name: Competency and Experience / Weighting: 15%
Quality criterion - Name: Method Statements and Risk Assessments / Weighting: 10%
Quality criterion - Name: Provision of Training / Weighting: 10%
Quality criterion - Name: Inspections / Weighting: 15%
Quality criterion - Name: Surveying / Weighting: 5%
Quality criterion - Name: Scenario-Based Response Question / Weighting: 5%
Price - Weighting: 40%
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-005086
Section five. Award of contract
Contract No
2020UoS-0085
Title
Provision of Fall Protection Inspections, Equipment Servicing, Maintenance and Training
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 May 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Heightsafe Systems Limited
Unit 6, Caldbeck Road, Croft Business Park
Bromborough
CH62 3PL
Country
United Kingdom
NUTS code
- UKD74 - Wirral
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £120,063
Total value of the contract/lot: £120,063
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Southampton
Highfield Campus
Southampton
SO17 1BJ
Country
United Kingdom