Section one: Contracting authority
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
Contact
Caroline Dickens
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.eastmidstenders.org/index.html
Buyer's address
https://www.eastmidstenders.org/index.html
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=a6208493-a614-ed11-8117-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=a6208493-a614-ed11-8117-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Leicestershire Holiday Activities and Food Programme – Holiday Clubs
Reference number
DN626653
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Leicestershire County Council (the Council) is conducting a procurement to establish a Dynamic Purchasing System (DPS) in accordance with the Light-Touch Regime requirements of the Public Contracts Regulations 2015.
The Council is inviting Providers to join the Leicestershire Holiday Activities and Food (HAF) Programme Dynamic Purchasing System (DPS) to supply holiday club places to children resident in Leicestershire who are eligible to receive benefits-related free school meals. HAF holiday provision is for school aged children from reception to year 11 (inclusive).
The offer of free HAF holiday club provision will be available to all Leicestershire children in receipt of benefits-related free school meals. However, it is not expected that all eligible children will take up the offer of HAF holiday club places as attendance is voluntary.
We are seeking provision to be delivered across the County and particularly targeting areas of greatest need. The holiday clubs will take place during the Easter, Summer and Christmas school holidays.
Holiday club provision must provide each child with; a healthy meal; engaging and enriching activities; opportunities to be physically active; nutritional education. Provision must also ensure that each child’s family develop their understanding of health and nutrition, and are signposted towards other information and support, for example, health, employment, and education
The deadline for receipt of tenders for the DPS Round 1 is 12:00 12th September 2022
two.1.5) Estimated total value
Value excluding VAT: £6,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Council is inviting Providers to join the Leicestershire Holiday Activities and Food (HAF) Programme Dynamic Purchasing System (DPS) to supply holiday club places to children resident in Leicestershire who are eligible to receive benefits-related free school meals. HAF holiday provision is for school aged children from reception to year 11 (inclusive).
The offer of free HAF holiday club provision will be available to all Leicestershire children in receipt of benefits-related free school meals. However, it is not expected that all eligible children will take up the offer of HAF holiday club places as attendance is voluntary.
We are seeking provision to be delivered across the County and particularly targeting areas of greatest need. The holiday clubs will take place during the Easter, Summer and Christmas school holidays.
Holiday club provision must provide each child with; a healthy meal; engaging and enriching activities; opportunities to be physically active; nutritional education. Provision must also ensure that each child’s family develop their understanding of health and nutrition, and are signposted towards other information and support, for example, health, employment, and education
The deadline for receipt of tenders for the DPS Round 1 is 12:00 12th September 2022
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2022
End date
31 December 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
It is intended that the DPS will commence on 1st November 2022 and that it will be in place initially for 2 years and 2 months (ending 31st December 2024) with the option to extend for up to a total of 36 months in 12-month increments. The maximum end date of the DPS will be 31st December 2027.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Details provided in the Invitation to Tender
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 December 2024
Local time
11:55pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Tenderers should note that final submissions must be made only via the “East Midlands Tenders” e-tendering portal, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded.
All documents pertaining to this opportunity will be available for download via the portal. Please ensure you are able to download all files after accessing the portal. If you have any query regarding the content or require further information, please use the message tool provided within the portal.
If you experience any problems with registration or expression of interest on the portal, please contact ProContractSuppliers@proactis.com
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
The Strand
London
WC2A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Leicestershire County Council (LCC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to Tenderers. LCC will ensure information on the award of the contract is communicated to all Tenderers. Tenderers who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant/ tenderer was unsuccessful.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into the Court may order the setting aside of the award decision or order for any document to be amended. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.