Section one: Contracting authority
one.1) Name and addresses
Department of Finance
Digital Shared Services, Craigantlet Buildings, Stormont Estate
BELFAST
BT4 3SX
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 3534429 - DoF - Purchase of patching product for non-Microsoft products on desktop clients
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
IT Assist has responsibility for the delivery of common IT systems and services to support the business objectives of the 9 Northern Ireland Civil Service (NICS) Departments and approximately 40 Arms-Length organisations. Services are delivered to approximately 28000 NICS staff and customers located across Northern Ireland. One of the services is the supply, management and security of client desktop/laptops for customers to use for the execution of their business. IT Assist currently use Microsoft SCCM 2019 for the management and security patching of all client desktop and laptops. SCCM is used to scan and apply the required patches for all Microsoft products on the clients and a small number of 3rd party products security patches are applied for example Adobe. For the 3rd party applications a SCCM package has to be developed each time containing the latest patch and pushed out to every desktop. IT Assist has identified a need for a product that will allow them to more efficiently manage the security patching of the large number of 3rd party applications that are in use while maintaining the well embedded SCCM client infrastructure. IT Assist requires a 5 year contract (3 years initial with 2 optional extension years) for the supply and delivery of a patch management system to integrate into the SCCM environment that will allow clients to have 3rd party non Microsoft products security patched. Please see document entitled “ID 3534429– Specification Schedule” for full details of the requirement”.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48700000 - Software package utilities
- 48800000 - Information systems and servers
- 72260000 - Software-related services
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
IT Assist has responsibility for the delivery of common IT systems and services to support the business objectives of the 9 Northern Ireland Civil Service (NICS) Departments and approximately 40 Arms-Length organisations. Services are delivered to approximately 28000 NICS staff and customers located across Northern Ireland. One of the services is the supply, management and security of client desktop/laptops for customers to use for the execution of their business. IT Assist currently use Microsoft SCCM 2019 for the management and security patching of all client desktop and laptops. SCCM is used to scan and apply the required patches for all Microsoft products on the clients and a small number of 3rd party products security patches are applied for example Adobe. For the 3rd party applications a SCCM package has to be developed each time containing the latest patch and pushed out to every desktop. IT Assist has identified a need for a product that will allow them to more efficiently manage the security patching of the large number of 3rd party applications that are in use while maintaining the well embedded SCCM client infrastructure. IT Assist requires a 5 year contract (3 years initial with 2 optional extension years) for the supply and delivery of a patch management system to integrate into the SCCM environment that will allow clients to have 3rd party non Microsoft products security patched. Please see document entitled “ID 3534429– Specification Schedule” for full details of the requirement”.
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract will be potentially be due to be re-procured after 3-5 years
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period of 3 years there are two optional extension periods of 1 year each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 October 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 6 January 2022
four.2.7) Conditions for opening of tenders
Date
8 October 2021
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see. Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract. requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory. levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their. performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional. misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register. of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a.. notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of. issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken. by Centres. of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The authority expressly reserves the. rights: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; (ii) to make whatever. changes it may see fit to the content and structure of the tendering competition; (iii) to award (a) contract(s) in respect of any part(s) of. the (services) covered by this notice; and (iv) to award contract(s) in stages and in no circumstances will the authority be liable for any. costs incurred by candidates.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
United Kingdom
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into..