Section one: Contracting authority
one.1) Name and addresses
Portsmouth City Council
Civic Offices,Guildhall Square
PORTSMOUTH
PO12AL
Contact
Procurement Service
procurement@portsmouthcc.gov.uk
Telephone
+44 2392688235
Country
United Kingdom
Region code
UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.portsmouth.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/portsmouthcc/aspx/home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Solent Transport - Future Transport Zone Dynamic Purchasing System Lot 8 - Dynamic Demand Responsive Transit (DDRT) System Back-Office Operator -
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Portsmouth City Council (the council) on behalf of Solent Transport has established a multi-lot multi-supplier Dynamic Purchasing System (DPS) to support the delivery of a Future
Transport Zone (FTZ) within the Solent area.
The establishment of the DPS was detailed in contract notice 2021/S 000-004302.
The purpose of this further notice is to announce the opening of an additional Lot to the DPS for applicants: Solent Transport - Future Transport Zone Dynamic Purchasing System - Lot 8 Dynamic Demand Responsive Transit (DDRT) System Back Office Operator.
Lot 8 is being opened for the procurement of a DDRT back-office operator system which forms part of the Solent Transport Future Transport Zone programme. Upon completion of the Lot set-up process and listing / on-boarding of providers, Solent Transport intend to commission a call-off from the Lot for a contract for provision of a DDRT back-office service to enable a DDRT trial project as part of the Solent Future Transport Zone programme.
As part of the FTZ programme, Solent Transport will be trialling DDRT services in parts of the Solent area. These trials will focus mostly on applying app-based booking and use of a DDRT back-office system to several existing community transport type services in the Solent area.
A central project within the Solent FTZ programme is the trial of Mobility as a Service (MaaS) - the development of a single application to allow planning, booking, payment and ticketing for all modes of transport in the area. This unified approach is anticipated to substantially improve integration between modes and create opportunities to boost the profile and use of some lesser-known or lower profile modes of travel (including existing Demand Responsive Transit services).
Solent Transport would like DDRT services to be accessed via the Breeze MaaS app as this offers opportunities to increase the visibility and public access to transport services with a "low profile" such as Community Transport and Dial-a-Ride services, helping to both increase ridership of these services and potentially develop them as a means of maintaining public transport in areas where it may be threatened in future due to reduced travel demand following the Covid -19 pandemic.
two.1.5) Estimated total value
Value excluding VAT: £2,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
- 48332000 - Scheduling software package
- 60000000 - Transport services (excl. Waste transport)
- 72250000 - System and support services
- 72260000 - Software-related services
- 72590000 - Computer-related professional services
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
As part of the FTZ programme, Solent Transport will be trialling DDRT services in parts of the Solent area in two phases, the details of which are provided in the draft specification in Appendix A. These trials will focus mostly on applying app-based booking and use of a DDRT back-office system to several existing community transport type services in the Solent area. The Phase One/ Pilot schemes- and supporting back office and interim app- is planned for launch to the public by February 2023. The phase 1 trial will involve 1 vehicle at each of two Community Transport Operators (FYT Bus on the Isle of Wight, and Southampton Dial-a-Ride operated by SCIA Transport).
Subject to a successful pilot/ phase one implementation, the project will look to extend to a second phase later in 2023 to include more of the vehicles operated by the two community transport providers involved in the pilot/ stage 1, as well as expanding the trial to incorporate up to two more transport operators operating services in Portsmouth City Council and Hampshire County Council areas. At this stage of the trial we will require full "deep/ Level 3" integration of DDRT user functionality into the Breeze MaaS app.
The Solent LTAs also have broader aspirations regarding wider-scale application of DDRT operating and booking principles to a wide range of other existing transport operators (primarily existing Community Transport operators, but potentially including trials of flexible routing of "mainline" bus services and other similar projects).
The "addressable market" for DDRT in the Solent area and wider Hampshire is believed to be several multiples of the potential scale of the Phase 2 trial.
Solent Transport is advertising this Dynamic Purchasing System Lot with these aspirations relating to potential for wider implementation of the DDRT back-office system and DDRT operating principles in mind.
The entirety of the call off processes, contracting options and access set out within the original DPS contract notice will apply to the operation of Lot 8.
For completeness, a corrigenda notice to 2021/S 000-004302 will also be published.
The target date for operational commencement of Lot 8 is 5th October 2022. The initial term of Lot 8 will mirror the duration of the FTZ programme, which is due to end on 30th June 2024.
However, as per the operation of the overarching DPS, the operation of Lot 8 may be extended beyond this term on a rolling basis in increments to be determined without limitation in respect of number and length of extension periods applied.
The total value of the services that could be let via Lot 8 of the DPS is estimated to be in the range of £1 million to £2.5 million.
Lot 8 will be established in accordance with the following programme:
• Issue of Supplemental FTS Contract Notice & Lot 8 Document Pack - 10.08.2022
• Deadline for Applications for Lot 8 - 12:00 on 09.09.2022
• Lot 8 Commencement - 05.10.2022
Candidates can apply to be a member of the newly opened lot 8 or existing Lots on the DPS as long as they meet the stated minimum criteria.
Application is by way of completed SRQ and associated documents via the Council's esourcing solution Intend by the deadline stated above. The SRQ and associated documentation can be accessed via InTend.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 October 2022
End date
30 June 2024
This contract is subject to renewal
Yes
Description of renewals
The initial DPS term will be for the length of the FTZ programme until 30th June 2024, with the possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. It is the intention to run the DPS for as long as it is required.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial DPS term will be for the length of the FTZ programme until 30th June 2024, with the possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. It is the intention to run the DPS for as long as it is required.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
For further details regarding the entirety of the call off processes, contracting options and access is set out within the original DPS contract notice 2021/S 000-004302, and these will apply to the operation of Lot 8.
Refer to the call for application for further information.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
London
WC2A 2LL
Country
United Kingdom