Section one: Contracting authority/entity
one.1) Name and addresses
NHS South, Central and West Commissioning Support Unit
Omega House, 112 Southampton Road
Eastleigh
SO50 5PB
Contact
Michael Pingstone
Telephone
+44 7920184263
Country
United Kingdom
NUTS code
UKJ32 - Southampton
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Hybrid Mail Services
two.1.2) Main CPV code
- 79571000 - Mailing services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 64216120 - Electronic mail services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
This Notice covers the requirement for NHS South, Central & West CSU (“SCW”) to continue to have access to a third-party hybrid mailing service, a cornerstone of its Immunisation Management Service (“IMS”), to enable a national contact service for inviting the population for vaccination services. This will be in support of NHSE’s forthcoming 22/23 flu/COVID-19 booster vaccination programme.
SCW is therefore modifying, via Regulation 72(b)(i&ii) of the Public Contracts Regulations 2015, a contract with the incumbent hybrid mail service provider (Synertec Ltd) to cover additional works and services required for the period 1st September 2022 - 31st March 2023 by a maximum additional forecast spend of £23,355,000. Simultaneously, and to ensure continued legal compliance, SCW will shortly be commencing a longer-term competitive procurement for hybrid mail services to take effect from 1st April 2023 onward. For the avoidance of doubt, SCW’s current contract with our hybrid mail provider contains appropriate extension clauses for the period 1st September 2022 – 31st March 2023 – SCW is only seeking to modify the overall maximum contract value.
If SCW does not urgently put this additional third-party capacity in place our ability to deliver NHSE’s requirements will be severely compromised, to the point where the 22/23 flu/COVID-19 vaccination programme could be compromised. The modification to the contract will; 1) Ensure service continuity and stability in the run up to, and during the COVID Autumn booster campaign; 2) Leverage last year’s competitive procurement and value for money assessment, focussing resource on service delivery, and; 3) Provide a window of opportunity for NHSE to develop further their medium-term strategy which will inform the planned procurement.
The proposed contract modification, combined with the planned re-procurement for the period 1st April 2023 onward, will enable SCW to deliver on NHSE requirements.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
18
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 061-104740
Section five. Award of contract/concession
Contract No
1
Title
Provision of Hybrid Mail Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 September 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Synertec Ltd
2 Chelston Business Park, Castle Road, Wellington,
Wellington
TA21 9JQ
Telephone
+44 1823652360
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03717583
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £25,000,000
Section six. Complementary information
six.3) Additional information
This Notice covers the requirement for NHS South, Central & West CSU (“SCW”) to continue to have access to a third-party hybrid mailing service, a cornerstone of its Immunisation Management Service (“IMS”), to enable a national contact service for inviting the population for vaccination services. This will be in support of NHSE’s forthcoming 22/23 flu/COVID-19 booster vaccination programme.
SCW is therefore modifying, via Regulation 72(b)(i&ii) of the Public Contracts Regulations 2015, a contract with the incumbent hybrid mail service provider (Synertec Ltd) to cover additional works and services required for the period 1st September 2022 - 31st March 2023 by a maximum additional forecast spend of £12,500,000. Simultaneously, and to ensure continued legal compliance, SCW will shortly be commencing a longer-term competitive procurement for hybrid mail services to take effect from 1st April 2023 onward. For the avoidance of doubt, SCW’s current contract with our hybrid mail provider contains appropriate extension clauses for the period 1st September 2022 – 31st March 2023 – SCW is only seeking to modify the overall maximum contract value.
If SCW does not urgently put this additional third-party capacity in place our ability to deliver NHSE’s requirements will be severely compromised, to the point where the 22/23 flu/COVID-19 vaccination programme could be compromised. The modification to the contract will; 1) Ensure service continuity and stability in the run up to, and during the COVID Autumn booster campaign; 2) Leverage last year’s competitive procurement and value for money assessment, focussing resource on service delivery, and; 3) Provide a window of opportunity for NHSE to develop further their medium-term strategy which will inform the planned procurement.
The proposed contract modification, combined with the planned re-procurement for the period 1st April 2023 onward, will enable SCW to deliver on NHSE requirements.
six.4) Procedures for review
six.4.1) Review body
NHS England
Quarry House, Quarry Hill
Leeds
LS2 7UE
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
NHS England
Quarry House, Quarry Hill
Leeds
LS2 7UE
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
NHS South, Central and West Commissioning Support Unit
Omega House, 112 Southampton Road
Eastleigh
SO50 5PB
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79571000 - Mailing services
seven.1.2) Additional CPV code(s)
- 64216120 - Electronic mail services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
This Notice covers the requirement for NHS South, Central & West CSU (“SCW”) to continue to have access to a third-party hybrid mailing service, a cornerstone of its Immunisation Management Service (“IMS”), to enable a national contact service for inviting the population for vaccination services. This will be in support of NHSE’s forthcoming 22/23 flu/COVID-19 booster vaccination programme.
SCW is therefore modifying, via Regulation 72(b)(i&ii) of the Public Contracts Regulations 2015, a contract with the incumbent hybrid mail service provider (Synertec Ltd) to cover additional works and services required for the period 1st September 2022 - 31st March 2023 by a maximum additional forecast spend of £12,500,000. Simultaneously, and to ensure continued legal compliance, SCW will shortly be commencing a longer-term competitive procurement for hybrid mail services to take effect from 1st April 2023 onward. For the avoidance of doubt, SCW’s current contract with our hybrid mail provider contains appropriate extension clauses for the period 1st September 2022 – 31st March 2023 – SCW is only seeking to modify the overall maximum contract value.
If SCW does not urgently put this additional third-party capacity in place our ability to deliver NHSE’s requirements will be severely compromised, to the point where the 22/23 flu/COVID-19 vaccination programme could be compromised. The modification to the contract will; 1) Ensure service continuity and stability in the run up to, and during the COVID Autumn booster campaign; 2) Leverage last year’s competitive procurement and value for money assessment, focussing resource on service delivery, and; 3) Provide a window of opportunity for NHSE to develop further their medium-term strategy which will inform the planned procurement.
The proposed contract modification, combined with the planned re-procurement for the period 1st April 2023 onward, will enable SCW to deliver on NHSE requirements.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
18
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£37,500,000
seven.1.7) Name and address of the contractor/concessionaire
Synertec Ltd
2 Chelston Business Park, Castle Road, Wellington,
Wellington
TA21 9JQ
Telephone
+44 1823652360
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03717583
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This Notice covers the requirement for NHS South, Central & West CSU (“SCW”) to continue to have access to a third-party hybrid mailing service, a cornerstone of its Immunisation Management Service (“IMS”), to enable a national contact service for inviting the population for vaccination services. This will be in support of NHSE’s forthcoming 22/23 flu/COVID-19 booster vaccination programme.
SCW is therefore modifying, via Regulation 72(b)(i&ii) of the Public Contracts Regulations 2015, a contract with the incumbent hybrid mail service provider (Synertec Ltd) to cover additional works and services required for the period 1st September 2022 - 31st March 2023 by a maximum additional forecast spend of £12,500,000. Simultaneously, and to ensure continued legal compliance, SCW will shortly be commencing a longer-term competitive procurement for hybrid mail services to take effect from 1st April 2023 onward. For the avoidance of doubt, SCW’s current contract with our hybrid mail provider contains appropriate extension clauses for the period 1st September 2022 – 31st March 2023 – SCW is only seeking to modify the overall maximum contract value.
If SCW does not urgently put this additional third-party capacity in place our ability to deliver NHSE’s requirements will be severely compromised, to the point where the 22/23 flu/COVID-19 vaccination programme could be compromised. The modification to the contract will; 1) Ensure service continuity and stability in the run up to, and during the COVID Autumn booster campaign; 2) Leverage last year’s competitive procurement and value for money assessment, focussing resource on service delivery, and; 3) Provide a window of opportunity for NHSE to develop further their medium-term strategy which will inform the planned procurement.
The proposed contract modification, combined with the planned re-procurement for the period 1st April 2023 onward, will enable SCW to deliver on NHSE requirements.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
If SCW does not urgently put this additional third-party capacity in place our ability to deliver NHSE’s requirements will be severely compromised, to the point where the 22/23 flu/COVID-19 vaccination programme could be compromised. The modification to the contract will; 1) Ensure service continuity and stability in the run up to, and during the COVID Autumn booster campaign; 2) Leverage last year’s competitive procurement and value for money assessment, focussing resource on service delivery, and; 3) Provide a window of opportunity for NHSE to develop further their medium-term strategy which will inform the planned procurement.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £25,000,000
Total contract value after the modifications
Value excluding VAT: £37,500,000