Scope
Description
We are looking for a technical delivery partner with a demonstrable background in delivering high quality remote optical tracking stations designed for autonomous satellite monitoring across all orbital regimes including Low Earth Orbit (LEO) and Geostationary Orbit (GEO). Whilst not critical, it would be advantageous if the system would be capable of performing occasional astrophotography (for outreach) and Near-Earth Asteroid tracking missions.
The delivery partner will be responsible for the rollout of an optical tracking station network. This is currently expected to span 5 locations herein referred to as "sites".
Total value (estimated)
- £6,250,000 excluding VAT
- £7,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 March 2028
- 2 years, 7 months
Options
The right to additional purchases while the contract is valid.
The total value of this contract shall not exceed £6,250,000.00 excluding VAT. The value is broken down as follows:
FY 25/26 - maximum value shall not exceed £1,750,000.00 excluding VAT. This shall cover the complete UK test site and additionally the hardware for FY 25/26 deployments (excl. domes) - please refer to Section 4 for further detail.
FY 26/27 - maximum value shall not exceed £1,800,000 excluding VAT. This shall cover the deployment of two overseas sites.
FY 27/28 - maximum value shall not exceed £2,700,000.00 excluding VAT. This shall cover the deployment of two overseas sites.
FY 28/29 - UKSA reserves the right to execute an optional extension into FY 28/29, should this be required by delays or risks materialising in preceding years or in response to operational needs, subject to budget availability.
FY 29/30 - UKSA reserves the right to execute an optional extension into FY 28/29, should this be required by delays or risks materialising in preceding years or in response to operational needs, subject to budget availability.
Bidders are advised that there is currently no commitment beyond FY 25/26 as budgets are yet to be confirmed and are subject to approval. This contract is therefore offered on a 3 year basis, with a break clause at 31st March 2026 and 31st March 2027. Should extensions be required, these will be done on a 1+1 basis.
This contract will be broken down into 3 work packages covering FY 25/26, 26/27 and 27/28. Please note that UKSA will require go/no-go decisions before the purchase of hardware which is dependent on siting and planning approvals based on the winning providers solution.
Bidders should also note the known risks set out in the specification below. Amendment to the contract may be required in the event any or all of these risks materialise. In line with Procurement Act 2023 requirements, the total value of any uplift will not exceed 50% of the maximum contract value.
Main procurement category
Goods
CPV classifications
- 30210000 - Data-processing machines (hardware)
- 30230000 - Computer-related equipment
- 35125100 - Sensors
Submission
Enquiry deadline
30 May 2025, 11:59pm
Tender submission deadline
23 June 2025, 12:00pm
Submission address and any special instructions
Please provide a detailed description of the notice you are adding:
The final date and time for the submission of bids is 23 June 2025 at 12:00
DO NOT apply directly to the buyer.
All tender information MUST be submitted through the Jaggaer eSourcing Portal.
Brief Description of Requirement
UKSAC25_0034 - The Provision of Optical Delivery Partner
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal.
This contract will be awarded based on the evaluation criteria as set out in the ITQ document.
How to Apply
UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement.
To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier.
If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/.
Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number Insert GSS25333.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| PQP | Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
UKSA
- Public Procurement Organisation Number: PRTY-4245-MTJY
Harwell Campus, Rutherford Avenue
Didcot
OX11 0DF
United Kingdom
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
UK Shared Business Services
Summary of their role in this procurement: Shareed Service Provider
- Public Procurement Organisation Number: PMPN-7535-GNTG
Poalris house, North Star Avenue
Swindon
SN2 1FF
United Kingdom
Region: UKK14 - Swindon