- Scope of the procurement
- Lot 2. Building & Construction Machinery Accessories - Spare Parts & Services
- Lot 3. Trailer – Spare Parts and Services
- Lot 4. Pressure Washers –Spare Parts and Services
- Lot 5. Ground Maintenance – Spare Parts Only
- Lot 6. Gritting – Spare Parts Only
- Lot 1. Ground Maintenance – Spare Parts & Services
Section one: Contracting authority
one.1) Name and addresses
Glasgow City Council
40 John St, City Chambers
Glasgow
G2 1DU
Contact
Jay Mansfield
Telephone
+44 1412872000
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply & Delivery of Small Plant Equipment Spares, Maintenance and Repair Services
Reference number
GCC005466CPU
two.1.2) Main CPV code
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.1.3) Type of contract
Services
two.1.4) Short description
Glasgow City Council are seeking to appoint a Framework of suppliers for the Supply & Delivery of Spare parts and Services for Plant Equipment.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Building & Construction Machinery Accessories - Spare Parts & Services
Lot No
2
two.2.2) Additional CPV code(s)
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow City.
two.2.4) Description of the procurement
This lot consists of the following types of equipment: compactors, cement mixers, rammers, floorsaws, hammers, vibrating plates, etc.).
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 35
Quality criterion - Name: Sustainability / Weighting: 3
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 57
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 periods of up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Trailer – Spare Parts and Services
Lot No
3
two.2.2) Additional CPV code(s)
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow City.
two.2.4) Description of the procurement
This lot consists of the following types of equipment: plant, cat box, exhibition & stage trailers)
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 35
Quality criterion - Name: Sustainability / Weighting: 3
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 57
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 periods of up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pressure Washers –Spare Parts and Services
Lot No
4
two.2.2) Additional CPV code(s)
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow City.
two.2.4) Description of the procurement
This lot consists of the following types of equipment: static, pressure, jetting units, etc.)
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 35
Quality criterion - Name: Sustainability / Weighting: 3
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 57
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 periods of up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ground Maintenance – Spare Parts Only
Lot No
5
two.2.2) Additional CPV code(s)
- 34913000 - Miscellaneous spare parts
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow City.
two.2.4) Description of the procurement
This lot consists of the following types of equipment: shredders, woodchippers, chippers, weedripper, grinder, aerator, brushes, quad play, sweeper/collector, sand rake, corer sliter, etc.).
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17
Quality criterion - Name: Sustainability / Weighting: 3
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 75
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 periods of up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Gritting – Spare Parts Only
Lot No
6
two.2.2) Additional CPV code(s)
- 34913000 - Miscellaneous spare parts
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow City.
two.2.4) Description of the procurement
This lot consists of the following types of equipment: spreaders, snowploughs, gritters, towed equipment, etc.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17
Quality criterion - Name: Sustainability / Weighting: 3
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 75
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 periods of up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ground Maintenance – Spare Parts & Services
Lot No
1
two.2.2) Additional CPV code(s)
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow City.
two.2.4) Description of the procurement
This lot consists of the following types of equipment: saws, cutters, chainsaw, hedge trimmers, blowers, strimmers, mowers, winch, tractors, utility vehicles, ploughs, brushes, terra spike, graders, cultivators etc.)
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 35
Quality criterion - Name: Sustainability / Weighting: 3
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 57
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 extension periods of up to 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 September 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 September 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: June 2027.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24587. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As detailed in tender documents.
(SC Ref:736806)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Glasgow
G5 9DA
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
Glasgow City Council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers
and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing
system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means
the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent. When sent by other means the
period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland)
Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring
an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or
damage.
The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the
framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or
the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further
clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own
independent legal advice when they consider appropriate to do so.