Scope
Description
Background
First Greater Western Limited, trading as "Great Western Railway" (GWR), provides high speed, commuter, regional and branch line train services. We help over 100 million passengers reach their destinations every year - across South Wales, the West Country, the Cotswolds, and large parts of Southern England.
Find out more here: https://www.gwr.com/about-us
GWR are seeking a supplier to supply and install Closed-Circuit Television (CCTV) devices/units and systems across the GWR 165 & 166 fleet (16X). This will be a 5-year programme of supply and installation with the aim to enhance passenger and staff safety and security.
GWR are seeking suppliers of labour competent to renew or upgrade the 16X CCTV system consisting of:
• 20 X 165 two Car units,
• 16 X 165 three car units and
• 21 X 166 three car units.
These vehicles currently have a Petards CCTV system installed. Diagrams showing the current layout of the 16X fleet and CCTV systems are available on request. It is the expectation the system will fit into these positions.
GWR want to hear back from interested suppliers and would welcome on-site presentations from suppliers. Further details in this notice.
Total value (estimated)
- £4,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 February 2026 to 31 January 2031
- 4 years, 11 months, 27 days
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 32235000 - Closed-circuit surveillance system
- 35121000 - Security equipment
- 35125000 - Surveillance system
- 50610000 - Repair and maintenance services of security equipment
Contract locations
- UKI - London
- UKK - South West (England)
Engagement
Engagement deadline
20 June 2025
Engagement process description
Scope
As required by RIS-8250-RST Reporting High Risk Defects, GWR must ensure that their suppliers are made aware of or advise GWR of Safety Related Defects which adversely, or have the potential to, affect safety on the railway. The passenger and cab door overhaul that forms the scope of this work are safety critical in nature.
The successful supplier will work with the nominated GWR project manager to satisfy the requirements of ENG 0900 00 Safety Critical Supplier Audit. This process follows the now withdrawn ACOP/EC/1003 Issue 1B code of practice.
Where the Service also requires contractors to visit GWR Engineering locations, the requirements of ENG-1005-00-FT Management of Contractors and Visitors must also be followed. This procedure has standard requirements such as Risk Assessment and Method Statements, as well as detailing site-specific requirements and hazards. The work is to be undertaken at Reading Train Care Depot and Bristol St Phillips Marsh depot where doorway level access is available.
As such the successful supplier will demonstrate company processes in a quality management system, ideally supported by appropriate industry accreditation such as RISAS accreditation. For the individuals completing the work evidence of health and competence to undertake this activity will be required.
Welfare facilities are available at the depot for use by contractors, including food heating, changing, washing and showering. Provision of PPE, tooling and consumable items will be the supplier's responsibility.
Contract
Estimated contract lifetime: 5 years
Estimated contract value: £4 million inc VAT
Due to the competing demands within the 16X fleet into GWR the schedule will be agreed upon tender award with a start date no later than September 2026.
Supplier Presentations
GWR would welcome presentations from interested suppliers who have the capability and capacity to deliver the requirements above. GWR want to better understand what suppliers can offer in terms of supply, install and innovation.
The presentations will take place on:
25th June 2025 and 26th June 2025 between 10am - 3pm
Location: Reading Train Care Depot.
Presentations will be booked in for 1.5 hours, this will be 1 hour for presentations and 30 minutes for Q&A.
To request a date and time, interested suppliers should email and copy both in:
Site address and site sign in process will then be sent across, along with an agreed timeslot.
This Notice will close on 20.06.25 at 10am.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
14 July 2025
Procedure
Special regime
Utilities
Contracting authority
FIRST GREATER WESTERN LIMITED
- Companies House: 05113733
- Public Procurement Organisation Number: PXVG-2764-GZCQ
Milford House 1 Milford Street
Wiltshire
SN1 1HL
United Kingdom
Email: procurement@gwr.com
Region: UKK14 - Swindon
Organisation type: Private utility