Section one: Contracting entity
one.1) Name and addresses
NORTHUMBRIAN WATER GROUP LIMITED
Northumbria House,Abbey Road, Pity Me
DURHAM
DH15FJ
Contact
Jordan Wright
Country
United Kingdom
Region code
UKC14 - Durham CC
Companies House
02366703
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NW2624 - Integrated Project Controls Software (PMO Tooling)
Reference number
NW2624
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
NWL requires a project controls solution (IPC) to help it manage risk, cost, schedule and collaboration and this exercise is to help NWL decide on the best project controls toolset for its business needs.
The Project Control environment currently within Northumbrian Water carries out a cyclical service to the business. However, it accepts that it does not provide this service as efficiently nor as effectively as it could be due to several system constraints.
The business needs to stabilise and reduce the amount of different data sources when managing projects or portfolios and strive towards a single source of truth. In turn, this will release Project Control to concentrate on project management analytics and insight - making project decisions, instead of transposing data. The business also needs far simpler processes and procedures, so issues can be identified, impacts understood, and defined remedies applied.
The software should deliver the following benefits to NWL's project management community :
• Reducing Project Management and control time in report production allowing more targeted and focused effort in more high return areas
• Improved programme management, enabled through the complete integration of project data into the single platform.
• Remove the existing legacy Excel documents managing key functions (Change Forms, Change Register, Schedule Comments & PA Forecast Interface.
• Defined business processes and systems for Cost Control, Change Management & Project Comments.
• Improved consistency in project control information and reports through the removal of error traps in work such as transposition of data
• Improve the management and visibility of Changes to the Budgets, Forecast and Risk across the programme.
Prerequisite :
The IPC software solution must integrate with Oracle Primavera Cloud.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48700000 - Software package utilities
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
NWL requires a project controls solution (IPC) to help it manage risk, cost, schedule and collaboration and this exercise is to help NWL decide on the best project controls toolset for its business needs.
The Project Control environment currently within Northumbrian Water carries out a cyclical service to the business. However, it accepts that it does not provide this service as efficiently nor as effectively as it could be due to several system constraints.
The business needs to stabilise and reduce the amount of different data sources when managing projects or portfolios and strive towards a single source of truth. In turn, this will release Project Control to concentrate on project management analytics and insight - making project decisions, instead of transposing data. The business also needs far simpler processes and procedures, so issues can be identified, impacts understood, and defined remedies applied.
The software should deliver the following benefits to NWL's project management community :
• Reducing Project Management and control time in report production allowing more targeted and focused effort in more high return areas
• Improved programme management, enabled through the complete integration of project data into the single platform.
• Remove the existing legacy Excel documents managing key functions (Change Forms, Change Register, Schedule Comments & PA Forecast Interface.
• Defined business processes and systems for Cost Control, Change Management & Project Comments.
• Improved consistency in project control information and reports through the removal of error traps in work such as transposition of data
• Improve the management and visibility of Changes to the Budgets, Forecast and Risk across the programme.
Prerequisite :
The IPC software solution must integrate with Oracle Primavera Cloud.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
for up to 36 months
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
up to 36 months
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.6) Deposits and guarantees required
If the Dunn and Bradstreet credit rating returns a rating of 'above average risk' or 'high risk', the contracting entity will request further financial information for review and a parent company guarantee may be required.
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Please see the terms and conditions in the procurement documents.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
These will be set out in the tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 August 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 November 2023
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water eSourcing Spend Management portal called 'Ariba'. Expressions of interest must be sent to the e-mail address jordan.wright@nwl.co.uk before the deadline date of the 8th August 2023. Once expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed PQQ is the 15th August 2023 at 12.00 noon.
When sending expression of interest, applicants must provide the following information:
1) Full company name;
2) Main contact details of the person who will be given access to the Ariba portal - name, job title, email address and telephone.
six.4) Procedures for review
six.4.1) Review body
TBC
tbc
Country
United Kingdom