Section one: Contracting authority
one.1) Name and addresses
Kings Priory School
9 Huntington Place, Tynemouth
Tyne & Wear
NE30 4RF
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKC2 - Northumberland and Tyne and Wear
Internet address(es)
Main address
https://www.kingsprioryschool.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/599V6P2GMY
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Kings Priory School ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide cleaning services for the Kings Priory School in Tynemouth.
two.1.5) Estimated total value
Value excluding VAT: £660,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
Main site or place of performance
Northumberland and Tyne and Wear
two.2.4) Description of the procurement
The current contract value is in excess of £220k per annum.
Kings Priory School is a large all through school of approximately 1500 school pupils from ages 4 through to 18, and is part of the Woodard Academies Trust. The Trust has an impressive heritage as part of the Woodard family of schools, created by founder Nathaniel Woodard in 1848 with the aim of providing an education based on Christian values and a belief in nurturing and enriching each individual child.
This is an exciting time for the Trust who have recently launched an ambitious new five-year strategy to continue to drive up standards, nurture and educate our children into successful adults, develop, and recruit the best teachers, work collaboratively in our local area, and grow our Trust in geographical clusters.
The school occupies two sites, (a hundred or so yards apart) in the town of Tynemouth. The larger site is the original King’s School (children from year 5 through to year 13) occupies a mixture of townhouses and purpose-built teaching blocks around a large central courtyard. The smaller site is on the former Priory Primary School (reception through to year 4) which has a more traditional primary school footprint.
The school currently has an evening cleaning team of around 10 members of staff and has additional coverage of day janitors who carry out a mixture of reactive and prescribed tasks. The ITT process will look to suppliers to identify the optimal use of current hours to provide both ad hoc day time support and exacting evening clean standards.
The contract covers the scope for the provision of all cleaning services within the School’s sites. The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities as well as delivering consistency of standards and accurate management reporting capabilities.
Whilst the fabric of the school’s campus is generally in good condition, there is an ongoing refurbishment programme of floor surfaces, the townhouses accommodation of offices and teaching areas present the cleaners with daily challenges across multiple levels, in addition the site lines provided by excellent natural lighting and long visible corridors also present cleaning challenges. It is anticipated that equipment upgrade could help address these issues.
The cleaning team currently work prescribed zones which differ in size due to accessibility and work content.
The client team sees an ideal opportunity to reset the basic specifications, and then is looking for a service provider that can:
•deliver consistency and compliance to standards and regulations in day to day and in periodic cleaning
•communicate well with the cleaning team and manage the resource and resourcing effectively
•only invoice the school for hours proven to be worked
•give realistic cost certainty but also assure value for money spent
•flex its schedules and service to accommodate both one off and regular events
•provide a fit for purpose and proactive off-site management support function
•provide a solid audit trail
•communicate well with both the school and the on-site cleaning team
•build an operating model over the contract term that fits the needs of the school
The contract being tendered is for three years in duration from 1 January 2025 until December 2027 and is likely to be fixed price in nature in nature, with the Contractor invoicing the Client for one twelfth of the annual cost on a monthly basis.
See SQ document for further information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £660,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2027
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/599V6P2GMY
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 August 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
16 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Tyne-%26-Wear:-School-cleaning-services./599V6P2GMY
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/599V6P2GMY
GO Reference: GO-2024716-PRO-26901797
six.4) Procedures for review
six.4.1) Review body
Kings Priory School
9 Huntington Place, Tynemouth
Tyne & Wear
NE30 4RF
Country
United Kingdom