Tender

WMT 3277 Provision of Rail Replacement Bus(es) + Taxi(s) Managed Service

  • WEST MIDLANDS TRAINS LIMITED

F05: Contract notice – utilities

Notice identifier: 2022/S 000-021907

Procurement identifier (OCID): ocds-h6vhtk-035a5a

Published 9 August 2022, 4:28pm



The closing date and time has been changed to:

26 September 2022, 12:00pm

See the change notice.

Section one: Contracting entity

one.1) Name and addresses

WEST MIDLANDS TRAINS LIMITED

2nd Floor,St Andrews House, 20 St. Andrew Street

LONDON

EC4A3AG

Contact

Adrian Jones

Email

Adrian.Jones@wmtrains.co.uk

Country

United Kingdom

Region code

UKG - West Midlands (England)

Companies House

09860466

Internet address(es)

Main address

https://www.westmidlandsrailway.co.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://redirect.transaxions.com/events/CVBXE

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://redirect.transaxions.com/events/CVBXE

one.6) Main activity

Railway services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

WMT 3277 Provision of Rail Replacement Bus(es) + Taxi(s) Managed Service

Reference number

WMT 3277

two.1.2) Main CPV code

  • 60100000 - Road transport services

two.1.3) Type of contract

Services

two.1.4) Short description

The contract is for two years with the option to extend for an additional two twelve month periods for the provision of a managed service to planned and unplanned rail replacement split into 2 lots, Lot 1 Buses and Lot 2 Taxis the below aims are applicable to the contract

• To enable customers to access a replacement service when trains are either cancelled, altered, or disrupted on-the-day

• To, on occasion (and mainly on infrequent routes), provide a supplementary or backup transport option where trains or buses are predicted to be oversubscribed

• To provide taxi provision for planned and unplanned work including the transportation of staff

• To provide a safe environment for customers and staff to travel to their designed designation

• Provide excellent customer service to WMT - West Midland Trains customers

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

Buses

Lot No

1

two.2.2) Additional CPV code(s)

  • 60172000 - Hire of buses and coaches with driver

two.2.3) Place of performance

NUTS codes
  • UKD - North West (England)
  • UKG - West Midlands (England)
  • UKI - London

two.2.4) Description of the procurement

Rail replacement managed service in relation to the movement of rail customers by either coach or bus, whether planned or in an emergency during major train service disruption.

Bus replacement travel must be available 24 hours a day

The supplier must be able to provide the following vehicles

• Coach - Shall mean a private hire vehicle equipped with high back comfortable seats and underfloor/boot luggage capacity. With seating capacity in excess of 48. PSVAR COMPLIANT

• Low Floor Service Bus - Shall mean a service bus style vehicle with folding entrance doors and low floor capability. With seating capacity in excess of 38 and standing 22. PSVAR COMPLIANT

• Low Floor Double Decker - Shall mean as above (Low Floor Service Bus) but split over two levels and having seating capacity in excess of 70. PSVAR COMPLIANT

• High Capacity Coach - Shall mean as per coach (above) but with seats with any seating configuration with seating capacity in excess of 70. PSVAR COMPLIANT PSVAR COMPLIANT

• Mini Bus - Shall mean a vehicle with seating capacity of 9-16 people PSVAR COMPLIANT

• Midi Bus - Shall mean a low floor service bus with a seating capacity of between 17 and 29. PSVAR COMPLIANT

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Two year initial contract term with a year on year extension up to a total of 4 years.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

Lot 2 Taxis

Lot No

2

two.2.2) Additional CPV code(s)

  • 60120000 - Taxi services

two.2.3) Place of performance

NUTS codes
  • UKD - North West (England)
  • UKG - West Midlands (England)
  • UKI - London

two.2.4) Description of the procurement

Taxi management services related to the movement of customers and staff (weekly ongoing services and ad-hoc requirements) and ad-hoc customer movements in times of train service

disruption across the entire WMT area.

Taxi's must be available 24 hours a day

The supplier must be able to provide the following vehicles

• 5 seater vehicle

• 5 seater accessible vehicle

• 7 seater accessible vehicle

The Supplier shall employ a relevant system to interpret taxi requirements from train crew diagrams, ensuring that all required taxis are booked in advance with operators who abide by the requirements stated in this section.

The Supplier shall ensure they have a sufficient pool of wheelchair accessible vehicles to be able to provide such vehicles in any area of the WMT network within one hour.

Ability to provide the Customer with advanced detail of all taxi requirements in a line by line format. To include as a minimum, planned departure and arrival points, planned departure and arrival times, train crew turn number allocated to the taxi, date of booking, booked operator names, booked operator contact information and any relevant notes.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Initial contract period of 2 years with the option to extend year on year to a total of 4 years

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Originally published as:

Date

12 September 2022

Local time

12:00pm

Changed to:

Date

26 September 2022

Local time

12:00pm

See the change notice.

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

12 September 2022

Local time

5:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.4) Procedures for review

six.4.1) Review body

West Midland Trains

134 Edmund Street

BIRMINGHAM

B3 2ES

Country

United Kingdom