Section one: Contracting authority
one.1) Name and addresses
Scholars' Education Trust
Brakes Drive
St Albans
AL1 5AF
Contact
Louisa Earley
l.earley@scholarseducationtrust.co.uk
Telephone
+44 727734420
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Scholars' Education Trust Catering Tender
Reference number
RM&C/2024/SET/440
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Trust is putting the catering contracts in five of its schools out to tender: 3 secondary schools and 2 primary schools. When submitting your SQ response you must bid for all the schools, but the schools will be able to select their preferred company from those shortlisted to make presentations.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
The Highfield School
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
The Highfield School, Highfield, Letchworth Garden City,
Hertfordshire, SG6 3QA
two.2.4) Description of the procurement
Pupil Numbers: - by year group As at 11th July 2024
Year 7 178
Year 8 175
Year 9 172
Year 10 177
Year 11 167
Sixth Form 130
Total 999
Current contractor HCL
There may be staff in a LGPS
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
You must bid for all the schools, and each of the schools will be able to select their preferred company from the companies shortlisted to make presentations. There is no requirement for the schools to choose the same provider, although a ‘Joint Bid’ will be considered by the Trust/schools.
two.2) Description
two.2.1) Title
Longdean School
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Longdean School, Rumballs Road, Hemel Hempstead,
Hertfordshire, HP3 8JB
two.2.4) Description of the procurement
Pupil Numbers: - by year group
Year 7 240
Year 8 241
Year 9 242
Year 10 240
Year 11 241
Sixth Form 233
Total 1,437
Sales over 12 months
FSM Sales 1,412 GBP (Breakfast)
90,324 (Break and Lunch)
4,663 GBP (Sixth Form)
Pupil Paid Meal Sales 1,397 GBP (Breakfast)
102,912 (Break)
176,873 (Lunch)
25,029 (Sixth Form)
Staff Duty Meal Sales 5,217 GBP
Staff Cash Sales 4,890 GBP
Hospitality Sales 17,065 GBP
Current Contractor: Innovate
There may be staff in a LGPS
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
You must bid for all the schools, and each of the schools will be able to select their preferred company from the companies shortlisted to make presentations. There is no requirement for the schools to choose the same provider, although a ‘Joint Bid’ will be considered by the Trust/schools.
two.2) Description
two.2.1) Title
Sir John Lawes School
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Sir John Lawes School, Manland Way, Harpenden, Hertfordshire, AL5 4QP
two.2.4) Description of the procurement
Pupil Numbers: - by year group As of 11th July 2024
Year 7 211
Year 8 209
Year 9 193
Year 10 192
Year 11 200
Sixth Form 335
Total 1,340
Sales over 12 months
FSM Sales 31,722 GBP
Pupil Paid Meal Sales 442,301 GBP
Staff Duty Meal Sales 3,319 GBP
Staff Cash Sales TBC
Hospitality Sales 14,334 GBP
Current Contractor HCL
There may be staff in a LGPS
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
You must bid for all the schools, and each of the schools will be able to select their preferred company from the companies shortlisted to make presentations. There is no requirement for the schools to choose the same provider, although a ‘Joint Bid’ will be considered by the Trust/schools.
two.2) Description
two.2.1) Title
Chaulden Infant & Junior School
Lot No
4
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Chaulden Infant & Junior School (Oakleaf), School Row, Hemel Hempstead, Hertfordshire, HP1 2JU
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 18
KS1 104
KS2 135
Total 257
Current Contractor HCL
There may be staff in a LGPS
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
You must bid for all the schools, and each of the schools will be able to select their preferred company from the companies shortlisted to make presentations. There is no requirement for the schools to choose the same provider, although a ‘Joint Bid’ will be considered by the Trust/schools.
two.2) Description
two.2.1) Title
Dunstable Icknield Lower School
Lot No
5
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
Main site or place of performance
Dunstable Icknield Lower School 42 Burr Street, Dunstable, Bedfordshire, LU6 3AG
two.2.4) Description of the procurement
Pupil Numbers:
Nursery and Reception 28 and 59
KS1 120
KS2 121
Total 328
Current Contractor HCL
There may be staff in a LGPS
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
You must bid for all the schools, and each of the schools will be able to select their preferred company from the companies shortlisted to make presentations. There is no requirement for the schools to choose the same provider, although a ‘Joint Bid’ will be considered by the Trust/schools.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 September 2024
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Contract Start Dates:
Longdean School – 4th April 2025
Dunstable Icknield Lower School – July 2025
Sir John Lawes – 1st September 2025
Chaulden’s – 17th June 2025
Highfield School – July 2025
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=232353.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:232353)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Sutherwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
Sue.allen@rmandcconsultants.co.uk
Telephone
+44 7939599571
Country
United Kingdom