Section one: Contracting authority
one.1) Name and addresses
The Royal Borough of Kingston upon Thames
Guildhall 2, High Street
Kingston upon Thames
KT1 1EU
Contact
RBK Commissioning Team
Telephone
+44 2085475000
Country
United Kingdom
Region code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Housing Repairs, Maintenance and Capital Works Programme
Reference number
DN673647
two.1.2) Main CPV code
- 45453000 - Overhaul and refurbishment work
two.1.3) Type of contract
Works
two.1.4) Short description
The provision of repairs and maintenance services, void property refurbishments, gas servicing and repairs, electrical testing and remedial works and various programmes of planned component replacement works to Council's social housing stock. The Authority intends to enter into contract with the successful Lead Provider under a bespoke form of TAC-1 Term Alliance Contract-1 for an initial period of four years and six months, with option to extend for further five years. The works and services comprising the proposed Contract are set out in more detail at Section II.2.4 of this Notice and are further described in the CPV Codes at section II.2.2 and the draft Term Brief available from the website shown at Section I.3
two.1.5) Estimated total value
Value excluding VAT: £165,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09300000 - Electricity, heating, solar and nuclear energy
- 24962000 - Water-treatment chemicals
- 33196000 - Medical aids
- 35121700 - Alarm systems
- 39141000 - Kitchen furniture and equipment
- 39144000 - Bathroom furniture
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 77314000 - Grounds maintenance services
- 90650000 - Asbestos removal services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
The Royal Borough of Kingston (the 'Authority') is seeking expressions of interest from suitably qualified and experienced Providers to enter into a Term Contract for the delivery of repairs and maintenance services and planned capital investment works (together as the 'Works') to various of its residential housing stock comprising approximately 6,500 properties of which approximately 1,500 are leasehold. The Authority intends to enter into the Term Alliance Contract, TAC-1 2016 for an initial period of four years and six months extendable at the Authority's sole discretion for a further five years to a maximum term of ten years plus 12 months latent defect period.
The Works include the following workstreams:
i) A 24/7 365 day to day responsive repairs and maintenance service including electrical repairs and void (empty) property repairs and refurbishment.
ii) A 3 star gas servicing and repairs service for domestic and communal boilers.
iii) Operation and management of the Repairs Contact Centre.
iv) A programme of domestic electrical installation testing and subsequent remedial works to dwellings and communal areas.
v) Planned testing and maintenance to communal and emergency lighting installations.
vi) Repairs and maintenance to domestic stair lifts and ceiling hoists for residents with reduced mobility.
vii) Planned preventative maintenance to booster pump sets.
viii) A programme of pre-paint repairs and cyclical decorations.
viiii) A programme of planned investment works to replace key building components that have come to the end of their useful life. The programme is expected to include among other things, new kitchens, bathrooms, heating systems and electrical wiring, roofs, windows and doors, rainwater goods and measures to reduce carbon emissions from the housing stock and improve thermal efficiency. The estimated value of the Works and services quoted at II.1.5 includes for all work streams.
The turnover requirement for this contract is £33,000,000 (being two times the annual
contract value). Applicants must also meet certain financial ratios, which are set out in more
detail in the guidance for completion of the Selection Questionnaire.
It is our intention to run the procurement using the Competitive Dialogue process in line with Regulation 30 Public Contract Regulations 2015.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2024
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Applicants will be required to complete a Selection Questionnaire ('SQ') consistent with The Public Contract Regulations,2015. The criteria for choosing the number of candidates is set out in the SQ i.e. Top five qualified Bidders with the highest scores unless a tie-break situation occurs, whereby we would invite a sixth Bidder. The SQ is available from the website given at I.3 and must be returned by the date stipulated at Section IV.2.2 to the address set out in the Questionnaire pack.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The proposed duration of contract is 4 years and 6 months with an option to extend, subject to the Council's discretion for a further five years up to a month term of 9 years and six months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Authority wishes to support people who are unemployed and small medium enterprises to ensure that there is a specific capacity to deliver the Works it requires and to promote sustainability through its procurement. Therefore, this contract may contain community benefit clauses as allowed within Regulation 67 and 70 of the Public Contract Regulations 2015.
Pursuant to the Authority's climate change agenda, the Provider will be required to agree a Carbon Reduction plan jointly with the Authority with provisions specific to this procurement. Further detail is provided within the procurement pack from the website shown at Section I.3
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Applicants will be required to complete a Selection Questionnaire ('SQ') consistent with The Public Contract Regulations 2015. Suitability to pursue the professional activity required is set out in the SQ. The SQ is available from the website given at I.3 of this Notice and must be returned by the date stipulated at Section IV.2.2 to the address set out in the Questionnaire.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Further information provided within the procurement pack.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 September 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the Works at its sole discretion. The Authority shall have no liability whatsoever to any applicant or Tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any Applicant and/or Tenderer before signature of any contract with the Authority shall be incurred entirely at that Applicant's/Tenderer's risk. Applicants are reminded that the SQ and supporting documents are available free of charge to Bidders from the website set out at Section I.3 of this Notice.
If you face technical difficulties in uploading your documents to the E-Tender portal, please contact the ProContract supplier support portal www.proactis.com/uk/support/ or email ProContractSuppliers@proactis.com. Please also notify the Procurement Project Team on +44 208 547 5000 prior to the SQ submission deadline
six.4) Procedures for review
six.4.1) Review body
The Royal Borough of Kingston upon Thames
Guildhall 2
Kingston upon Thames
KT1 1EU
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Strand
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with the Public Contracts Regulations 2015 the Authority will
observe a minimum 10 calendar days standstill period at the point information on which
the contract award decision is communicated to Tenderers.