Section one: Contracting authority/entity
one.1) Name and addresses
Department for Education
Sanctuary Buildings, 20, Great Smith Street
London
matthew.wootton@education.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Funding Contracting Service Re-Procurement
two.1.2) Main CPV code
- 72222300 - Information technology services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
A service is required to manage and implement changes to the FCS in order to support the business need, maintain continuous improvement, fix issues and enhance it to meet the agreed requirements of other funding systems. The new service will need to undertake a knowledge transfer (KT) exercise with the existing managed service. This will need to be complete by 29th July 2022 when that service ceases. It is a requirement that this KT exercise incorporates the creation of any necessary documentation or knowledge artefacts needed to build the understanding of the FCS and how it is maintained, enhanced and operated.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
4 July 2022
End date
3 July 2024
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
Con_14698
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
10 May 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Cognizant Worldwide Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £5,530,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Department for Education
2 St Paul's Place
Sheffield
S1 2FJ
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72222300 - Information technology services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
A service is required to manage and implement changes to the FCS in order to support the business need, maintain continuous improvement, fix issues and enhance it to meet the agreed requirements of other funding systems. The new service will need to undertake a knowledge transfer (KT) exercise with the existing managed service. This will need to be complete by 29th July 2022 when that service ceases. It is a requirement that this KT exercise incorporates the creation of any necessary documentation or knowledge artefacts needed to build the understanding of the FCS and how it is maintained, enhanced and operated.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
8 July 2024
End date
31 March 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,688,231
seven.1.7) Name and address of the contractor/concessionaire
Cognizant Worldwide Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Value uplifted by £2,688,231 and + 1 extension option executed.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The extension will allow us to continue this work and retain our current supplier Cognizant to the end of the contract term ensuring continuity. The team is established and if very familiar with the policy requirements.
The alternative to this extension and corresponding uplift would be to go to market with a new procurement activity, which would result in a gap in current service and duplication of costs while the incoming supplier familiarises themselves with the complex service through a significant handover and transition period.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £5,530,000
Total contract value after the modifications
Value excluding VAT: £8,218,231