Section one: Contracting authority
one.1) Name and addresses
Vaccines Manufacturing and Innovation Centre (UK) Limited
Building B587 Harwell Campus
Didcot
OX11 0RH
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Vaccine Manufacture Development
one.5) Main activity
Other activity
Vaccine Manufacture Development
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Enterprise Resource Planning (ERP) solution
Reference number
2021-VMIC-001-ERP
two.1.2) Main CPV code
- 72212451 - Enterprise resource planning software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Enterprise Resource Planning (ERP) System potentially including Manufacturing, Materials Movement, Warehousing, Order Management, Quality Management, Engineering, Asset Management, Finance and Human Resources sub-systems. The system will be required to operate in a regulated pharmaceutical environment and must conform to GxP compliance requirements including EudraLex Volume 4, EudraLex Volume 4 Annex 11, and US FDA 21 CFR parts 11, 210 and 211. The solution is required to be a cloud-based 'Software as a Service' solution, to include Consultation, Project Management, Implementation, Hosting, Service Support and upgrades and must include robust Disaster Recovery Planning and Business Continuity provisions. The system and all data must be hosted in the UK.
Please note that this procurement opportunity has been cancelled. The procedure has been discontinued at SQ stage due to changes in business requirements and priorities. VMIC is in the process of considering its future requirements and will take any decision on any future procurement once this process has completed.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48451000 - Enterprise resource planning software package
- 72266000 - Software consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Harwell Campus
Didcot
Oxon
OX11 0RH
two.2.4) Description of the procurement
The Vaccines Manufacturing and Innovation Centre (VMIC) is being established to promote, develop and accelerate the growth of the UK vaccine industry. This will be achieved through collaboration with the academic sector and subject matter experts which are rich in new vaccine technologies. VMIC provides expertise in process
development and will provide manufacturing in the form of expert staff and a state-of-the-art manufacturing facility. VMIC will bridge the gap between research and expertise in development and manufacturing so that new vaccine products can enter clinical development. This is a value driver in terms of attracting funding for further development and partnering with the pharmaceutical industry for development to launch and manufacture vaccines. VMIC will also enhance UK preparedness and response capabilities for producing vaccines against emerging infectious diseases by allowing the UK government to use the facility and staff during an outbreak identified as a public health emergency of international concern. VMIC is a partner in the project to manufacture the Oxford Covid-19 vaccine.
The programme has now reached the phase in which an ERP System needs to be procured and its deployment built into the plan.
The compliance environment within which the organisation operates is governed by the following regulations which impose rigorous requirements on the organisation:
1) Eudralex Volume 4: Good Manufacturing Practice
2) Eudralex Volume 4 Good Manufacturing Practice: Annex 11 Computerised Systems
3) US FDA 21 CFR Part 11: Electronic Records & Electronic Signatures
4) US FDA 21 CFR Part 210: Current Good Manufacturing Practice in Manufacturing, Processing, Packing, or Holding of Drugs
5) US FDA 21 CFR Part 211: Current Good Manufacturing Practice for Finished Pharmaceuticals
Given the prevailing circumstances VMIC must make every effort to bring online its manufacturing and support services at the earliest opportunity. To meet this goal the implementation of an ERP system is considered an urgent requirement.
VMIC recognises that the service provider will be required to speedily provide robust solutions to its specific industry needs and anticipates a fully-managed configured off-the-shelf solution delivered with extensive support services based on industry knowledge and expertise, best in class project management and a low risk rapid implementation.
The expectation of VMIC is that that the solution can be implemented
using a staged modular approach.
Initial licensing estimates will be based on 30 concurrent and 60 named user licenses.
The form of contract will be based on the UK Government Mid-Tier model.
The anticipated Term will be three years with an option to extend
twice by 2 years on each occasion.
Please note that this procurement opportunity has been cancelled. The procedure has been discontinued at SQ stage due to changes in business requirements and priorities. VMIC is in the process of considering its future requirements and will take any decision on any future procurement once this process has completed.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
Initial 3 year term with options to extend. Potentially, 3 years + 2 years + 2 years = 7 year term. The value quoted in this notice is the
anticipated maximum value for the full potential 7 year term. Any renewal/extension is entirely at VMIC discretion and subject to VMIC sole assessment of satisfactory performance. It should be noted that the VMIC default position is that any extension will be on firm or fixed terms/rates or improved terms/rates.
An option to add a Human Resources module at a later date.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004828
Section five. Award of contract
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.3) Additional information
Please note that this procurement opportunity has been cancelled. The procedure has been discontinued at SQ stage due to changes in business requirements and priorities. VMIC is in the process of considering its future requirements and will take any decision on any future procurement once this process has completed.
six.4) Procedures for review
six.4.1) Review body
Vaccines Manufacturing & Innovation Centre (UK) Ltd
Didcot
Country
United Kingdom