Section one: Contracting authority
one.1) Name and addresses
Suffolk County Council
Endeavour House, Russell Road
IPSWICH
IP1 2BX
Juliette.Orsler@suffolk.gov.uk
Telephone
+44 1473264852
Country
United Kingdom
NUTS code
UKH14 - Suffolk
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Suffolk Retrofit Assessment Voucher Scheme
Reference number
CD1430
two.1.2) Main CPV code
- 71315300 - Building surveying services
two.1.3) Type of contract
Services
two.1.4) Short description
On behalf of the Suffolk Climate Emergency Programme (SCEP), Suffolk County Council (SCC) is looking to procure a service provider to design and deliver a retrofit assessment scheme. This opportunity is available in the `Current Tenders` area of the Suffolk Sourcing portal. Interested parties are invited to express their interest to gain full access to the tender documentation.Procurement Policy Note 09/21 requires us to calculate the value of contracts inclusive of VAT, however we can advertise them exclusive of VAT. The advertised value here is £240,000 (exclusive of VAT) for the initial 18 month term, with an optional extension of 18 months value of £240,000. Total contract value (including extension period) is £480,000.The deadline date for submissions is 14 August 2024 - 12pm Noon. Please note that late submission will not be accepted. The deadline for submission of clarification questions is 01 August 2024, these must be made via the Suffolk Sourcing portal.
two.1.5) Estimated total value
Value excluding VAT: £480,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71315300 - Building surveying services
- 71251000 - Architectural and building-surveying services
- 71314300 - Energy-efficiency consultancy services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
two.2.4) Description of the procurement
On behalf of the Suffolk Climate Emergency Programme (SCEP), Suffolk County Council (SCC) is looking to procure a service provider to design and deliver a retrofit assessment scheme. Suffolk County Council’s requirement is for a provider who can deliver the full programme management of the retrofit assessment voucher scheme. The contract (the drawdown of the retrofit assessment vouchers) will be delivered over an 18-month period (subject to extension). The scheme will be targeted at homeowners across the whole of Suffolk (all 5 Local Authorities – Babergh, East Suffolk, Ipswich, Mid Suffolk, West Suffolk). The scope of the contract will cover the following:• The Service Provider will lead on formulating, running and promoting a marketing campaign to ensure that there is strong take-up of the voucher scheme by different demographics across Suffolk.• Carrying out Retrofit assessments to PAS 2035.• The Service Provider will assist homeowners by offering practical advice on how to proceed with implementing the measures outlined in the assessment reports and providing guidance on grant funding (where applicable).• The Service Provider will signpost homeowners to other Council initiatives concerning retrofitting, such as the Suffolk Retrofit Loan Scheme.• The Service Provider will work in partnership with Suffolk County Council to deliver a high-quality scheme, with regular monitoring and reporting.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Commercial / Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 November 2024
End date
24 May 2026
This contract is subject to renewal
Yes
Description of renewals
This contract is subject to an optional extension of up to 18 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Tenderers must be able to provide assessments to PAS 2035. Please see ITT documents for full details.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-015740
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 24 December 2024
four.2.7) Conditions for opening of tenders
Date
14 August 2024
Local time
12:01pm
Place
Suffolk Sourcing
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Suffolk County Council
Endeavour House, 8 Russell Road Ipswich
Ipswich
IP1 2BX
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly.)