Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, Procurement Services, Kingsgate
Newcastle
NE1 7RU
Contact
Dr Emma Barksby
Telephone
+44 1912086298
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1757) Supply and Installation of Dental Haptic Simulators
Reference number
DN598899
two.1.2) Main CPV code
- 33130000 - Dental and subspecialty instruments and devices
two.1.3) Type of contract
Supplies
two.1.4) Short description
Within Newcastle University, The School of Dental Sciences is home to almost 500 undergraduates studying dentistry and dental therapy. As part of the undergraduate teaching the School currently use “phantom head” which are traditional units with a mannequin which allows demonstration, procedure rehearsal and safety confirmation using a range of plastic and/or natural teeth. To further help students bridge the gap between pre-clinical and clinical training the University is looking to invest in five haptic simulators. Haptic simulators are used in a range of sectors, most notably flight simulation for training and revalidation, in dentistry they are used to provide a realistic virtual simulation offering continuous and objective feedback, validated assessment of competence and revalidation all in a high-fidelity virtual environment. One major limitation of traditional dental simulation is the ability to do things once - a single cavity preparation or single patient episode - haptic simulators allow procedure rehearsal multiple times before being carried out on a ‘live’ patient.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £270,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34150000 - Simulators
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Within Newcastle University, The School of Dental Sciences is home to almost 500 undergraduates studying dentistry and dental therapy. As part of the undergraduate teaching the School currently use “phantom head” which are traditional units with a mannequin which allows demonstration, procedure rehearsal and safety confirmation using a range of plastic and/or natural teeth. To further help students bridge the gap between pre-clinical and clinical training the University is looking to invest in five haptic simulators. Haptic simulators are used in a range of sectors, most notably flight simulation for training and revalidation, in dentistry they are used to provide a realistic virtual simulation offering continuous and objective feedback, validated assessment of competence and revalidation all in a high-fidelity virtual environment. One major limitation of traditional dental simulation is the ability to do things once - a single cavity preparation or single patient episode - haptic simulators allow procedure rehearsal multiple times before being carried out on a ‘live’ patient. The scope of the contract is for the supply, delivery, installation of 5 dental haptic simulators and operator chairs. The contract must also include training of staff as part of the installation programme.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet the specification / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
IT System updates and upgrades to be provided offline via in-person support with, as a minimum one annual visit. For years one and two the off-line service is included in the contract price. If the service cannot be delivered remotely for years three to five further off-line services may take up the option of the University.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-007346
Section five. Award of contract
Contract No
NU1575
Title
Supply and Installation of Dental Haptic Simulators
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 July 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Universal Simulation Ltd
219 Kensington High Street
London
W8 6BD
Country
United Kingdom
NUTS code
- UKC22 - Tyneside
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £270,000
Total value of the contract/lot: £254,375
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newcastle University
London
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Newcastle University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and 4 / 4 that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address referred to in part 1.1 above. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages