Section one: Contracting authority
one.1) Name and addresses
Golding Homes
County Gate One, Staceys Street
Maidstone
ME16 0LS
Contact
Procurement
procurement@goldinghomes.org.uk
Telephone
+44 3007772600
Country
United Kingdom
NUTS code
UKJ - South East (England)
National registration number
United Kingdom
Internet address(es)
Main address
https://www.goldinghomes.org.uk
one.3) Communication
Additional information can be obtained from another address:
Golding Homes
County Gate One, Staceys Street
Maidstone
ME14 1ST
procurement@goldinghomes.org.uk
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
https://www.goldinghomes.org.uk
Tenders or requests to participate must be submitted to the following address:
Golding Homes
County Gate One, Staceys Street
Maidstone
ME14 1ST
procurement@goldinghomes.org.uk
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
https://forms.office.com/r/n5XgZh4bNa
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Payroll management services
two.1.2) Main CPV code
- 79211110 - Payroll management services
two.1.3) Type of contract
Services
two.1.4) Short description
Golding Homes wish to re-procure their payroll management services. At this stage we are seeking to engage with the market to understand capability. There is a requirement to integrate with an existing system (HiBOB) as a mandatory requirement.
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48219300 - Administration software package
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
SOUTH EAST (ENGLAND)
two.2.4) Description of the procurement
Golding Homes require a payroll management service that has proven experience in integrating with the HR solution HiBob.
We are seeking a service that has exceptional levels of customer service, strong account management and who will be a trusted partner for us to deliver a core service to our colleagues.
Requirements include:
•Core managed payroll functionality inclusive of, but not limited to payroll calculation processing, pay review processing, automated statutory deductions, benefit & holiday schemes, payroll management reporting, P11Ds, pay slip production and access, tax authority integration.
•Core payroll bureau services and processes with data processing and support services based in the UK
•Colleague expenses management and platform
•HR system integration; a SaaS product with proven integration to HiBob.
•Colleague and manager self-service functionality
•Suitable for use on desktop and mobile devices
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is intended that this contract can run to a maximum of 6 years as an initial 36 months (+1 + 1 + 1)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To participate in this market engagement activity please complete this form https://forms.office.com/r/n5XgZh4bNa
two.3) Estimated date of publication of contract notice
7 October 2021
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
There is a MUST HAVE requirement for this payroll system to integrate with Hibob HR Software - during tender stage, this will be a pass/fail requirement. In addition to evaluation against our functional requirements, documented with MOSCOW prioritisation, selection evaluation will include:
•Service Level Agreements and Account Management
•Implementation approach
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.5) Scheduled date for start of award procedures
29 October 2021
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please see survey at https://forms.office.com/r/n5XgZh4bNa to register for our market engagement activities. Please note, this is not a call for competition, but a notice to commence engagement with suitable providers. Expression of interest does not guarantee participation.
https://forms.office.com/r/n5XgZh4bNa
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=621733470
GO Reference: GO-202192-PRO-18842064
six.4) Procedures for review
six.4.1) Review body
Golding Homes
County Gate One, Staceys Street
Maidstone
ME14 1ST
procurement@goldinghomes.org.uk
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
N/A
N/A
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom