Scope
Reference
SWITQ174
Description
Invitation to Quote for the Supply of Portable Firefighting Equipment and Recharges
Total value (estimated)
- £50,000 excluding VAT
- £60,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 8 August 2025 to 7 August 2028
- Possible extension to 7 August 2029
- 4 years
Description of possible extension:
There is an option to extend the contract for a further 12 months at the sole discretion of SWFRS.
Options
The right to additional purchases while the contract is valid.
Additional portable firefighting equipment that SWFRS require outside of those listed in the Pricing Schedule will also be made through the successful supplier.
Main procurement category
Goods
CPV classifications
- 35111320 - Portable fire-extinguishers
Contract locations
- UKL - Wales
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 June 2025, 5:00pm
Tender submission deadline
13 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Total Cost of Basket of Goods (including any cost of change) | Total Cost of Basket of Goods (including any cost of change) |
Cost | 40.00% |
| Communication | Communication |
Quality | 30.00% |
| Lead Times | Lead Times |
Quality | 25.00% |
| Environmental Sustainability - Resource Efficiency | Environmental Sustainability - Resource Efficiency |
Quality | 1.00% |
| Environmental Sustainability - Operational Emissions | Environmental Sustainability - Operational Emissions |
Quality | 1.00% |
| Environmental Sustainability - Supply Chain | Environmental Sustainability - Supply Chain |
Quality | 1.00% |
| Environmental Sustainability - Environmental Accreditation | Environmental Sustainability - Environmental Accreditation |
Quality | 1.00% |
| Environmental Sustainability - Waste | Environmental Sustainability - Waste |
Quality | 1.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=333157
South Wales FRS ITQ Below Threshold Part 1
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=333158
South Wales FRS ITQ Below Threshold Part 2 - English
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=333159
Appendix A - Pricing Schedule
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=333160
Appendix B Part 1 - South Wales FRS Quote - Framework Agreement Terms and Conditions
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=333161
Appendix B Part 2 - Call off Terms and Conditions for Goods
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=333162
Appendix C - Business Continuity Audit Report (Light Touch)
Contracting authority
South Wales Fire and Rescue Service
- Public Procurement Organisation Number: PQMW-9436-MMYZ
South Wales Fire and Rescue Service Headquarters
Llantrisant
CF72 8LX
United Kingdom
Contact name: Michelle Thomas
Telephone: +441443232082
Email: m1-thomas@southwales-fire.gov.uk
Website: http://www.southwales-fire.gov.uk
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales