Section one: Contracting authority/entity
one.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
Edgbaston
BIRMINGHAM
B152TT
Contact
Christopher Morgan
Telephone
+44 1214151109
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
RC00645
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Lecture Capture System
two.1.2) Main CPV code
- 48730000 - Security software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Birmingham uses the Panopto software tool to provide lecture capture in all teaching spaces, to provide video capture software for teaching events, and to provide video playback for students of teaching content.
The system is integrated to Canvas VLE and linked through in house developed code to the University's timetabling system, student records system, learner analytics system, and VLE Administration system.
During the last 12 months the coding has been significantly rewritten to work with the University's new timetabling system to ensure that lectures can be recorded and then automatically correctly located within Canvas.
StARS+ (Student Administration Refresh and Simplification+) is a University-wide programme to simplify,standardise and improve our student administration services, enabled by a replacement and upgrade of our student record system. Due to the ongoing complexity of the StARS+ programme, and that the project will affect transformational change across many key areas and include changes to a number of applications including those associated with Panopto, the University won't have the capacity to implement new systems and associated process and change during this time (now to 2025/6), should we choose to change supplier. This would also introduce substantial risk and additional training requirements during with the very real possibility of overloading programme teams. We need to be certain that University resources will be available to support the delivery of this work as required, and it would be important to align the development, change, and implementation road map of this project with other University and ITS projects through the normal prioritisation process. Therefore, we are looking to extend the current contract for a period of two years, up to 31/07/2026 (current contract expires in July 2024). The University plans to re-tender during this time.
Removing or replacing Panopto at this stage would adversely impact our immediate strategic goals, and would directly have a detrimental impact on the staff and student experience and would require significant time and staff resourcing.
The Business Owner will undertake an options re-appraisal and associated procurement process 18 months before the end of this two-year period in order to obtain the best future fit in terms of requirements and also value for money.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £320,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
The University of Birmingham uses the Panopto software tool to support lecture capture. StARS+ (Student
Administration Refresh and Simplification+)
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Due to the expanded scope of the StARS+ programme, and that the project will affect transformational change across many key areas and include changes to a number of applications including Panopto, the University won't have the capacity to implement new systems and associated process and change during this time (now to 2024/6), should we choose to change supplier.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 July 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Panopto
London
EC1Y 8AF
Country
United Kingdom
NUTS code
- UKI - London
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £320,000
Total value of the contract/lot/concession: £320,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Birmingham
Country
United Kingdom