- Scope of the procurement
- Lot 1: CATERING
- Lot 2: EVENT SUPPORT STAFF
- Lot 3: AUDIO VISUAL AND LIVE STREAMING
- Lot 4: EXHIBITION BUILD
- Lot 5: PRINTING
- Lot 6: FURNITURE HIRE
- Lot 7: EVENT AGENCIES
- Lot 8: EVENT VENUES
- MARKETING & DESIGN Lot 9: WEBSITE
- Lot 10: MARKETING / BRANDING
- Lot 11: DESIGN
- Lot 12: PR / Public Affairs
- Media Content Lot 13: Videography & Film Production
- Lot 14: Magazine
Section one: Contracting authority
one.1) Name and addresses
Connected Places Catapult
1 Sekforde Street
London
EC1R 0BE
Contact
Procurement Team
procurement@cp.catapult.org.uk
Telephone
+44 2079525111
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Register
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Register
one.4) Type of the contracting authority
Other type
Not for Profit
one.5) Main activity
Other activity
Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Purchasing System (DPS) for the Provision of Marketing Services and Events Re-opening
Reference number
DN732684
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
The Connected Places Catapult Marketing Directorate includes the Marketing & Design, Content, and Events & Partnerships Teams. These teams cover the whole organisation and work on a variety of first party and third party events as well as marketing & design deliverables e.g. bi-annual magazine publication, podcasts, reports etc. to support project delivery and marketing campaigns.
If interested in this opportunity, please register at link below if not already registered and Express an Interest to download the tender documents : https://procontract.due-north.com/Register
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 14
two.2) Description
two.2.1) Title
Lot 1: CATERING
Lot No
1
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Catering services for Connected Places Catapult events. Events could take place in our offices in Milton Keynes, London (Farringdon) where we have our own events venue, or externally at venues across London or rest of UK.
Key capabilities:
VIP catering (for high-end dinners)
Conference catering
Networking events (breakfast, canapes, bowl food)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2: EVENT SUPPORT STAFF
Lot No
2
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Catering staff to support at events if not provided as a service part of Lot 1. These events would mainly take place within the Connected Places Catapult owned event venues in Milton Keynes and London (Farringdon).
Key capabilities:
Set up and set down of catering stations
Serving during event
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3: AUDIO VISUAL AND LIVE STREAMING
Lot No
3
two.2.2) Additional CPV code(s)
- 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Providing AV support for physical and hybrid Connected Places Catapult events.
Key Capabilities:
Producing physical/hybrid events with experience in using Hopin, Airmeet, Zoom preferable
Lighting
Sound
Stage graphics
Equipment hire (e.g. digital screens, touch screens)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4: EXHIBITION BUILD
Lot No
4
two.2.2) Additional CPV code(s)
- 39154100 - Exhibition stands
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Production and build of small-scale exhibition pods and larger scale stands for both Connected Places Catapult events and at third party events at which we participate. Events can be in the UK or internationally.
Key capabilities:
Sustainable solutions for small-scale pods and exhibition stands
Build of space only stands at tradeshows
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5: PRINTING
Lot No
5
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Production and print of promotional materials
Key capabilities:
Promotional Giveaways (e.g notebooks, pens, etc.)
Conference badges
Event brochures and other support documents
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6: FURNITURE HIRE
Lot No
6
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Variety of furniture options for dining, conference chairs, high tables, high chairs, tub chairs, coffee tables etc.
Key capabilities:
Round tables
Tub chairs and coffee tables
Poser tables and high chairs
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7: EVENT AGENCIES
Lot No
7
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
To outsource the production and management of UK and international events.
Key capabilities:
Event strategy and planning
Supplier and budget management
Venue and catering
Exhibition design and build
Registration management
Coordinating internal and external stakeholders
Content and speaker development, acquisition and management pre-event, on-site and post-event
PR and marketing
Logistical delivery on-site
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8: EVENT VENUES
Lot No
8
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Place-specific venues e.g. railway stations, airports, maritime ports, stadia, exhibition and conference venues, universities, government-owned venues (e.g. townhalls, city councils), museums, hotels in London and across the UK’s core cities.
Key capabilities:
Capacity between 50 and 500 max
Multiple breakout meeting rooms
Flexibility on supplier selection (preferable)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
MARKETING & DESIGN Lot 9: WEBSITE
Lot No
9
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Produce websites that increase revenue, conversions, leads and visibility. Make sure that the site is user and search engine friendly with a fully responsive web design that renders seamlessly on mobile. Experience managing WordPress websites is essential, designing and building campaign landing pages.
Key capabilities:
o Website design
o Hosting
o CSS
o JQuery
o SEO
o Post launch support SLA
o API integration
o UX testing and Conversion Rate Optimisation (CRO)
o CRM integration and data collection
o Keyword strategy
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 10: MARKETING / BRANDING
Lot No
10
two.2.2) Additional CPV code(s)
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
360° digital agency delivering exceptional online experiences. With a team of specialists are on hand to provide strategic support and direction. Use data to understand how to reach our target audience.
Key capabilities:
o Social media marketing
o PPC
o Influencer Marketing
o Email Marketing
o paid media
o Digital PR
o Performance marketing
o Audience insights
o Reporting
o Data-driven attribution solutions
PAID ADVERTISING
PPC Specialists that can plan, build and manage innovative paid media campaigns. Plan smart strategies with audience data, and which allow us to hit the right people, at the right time, with the right message driven by data
Key capabilities:
o Google ads- Google Display Network
o Automation (bid/campaign management, scripts)
o Microsoft ads
o Social media ads
o Ad optimising
Digital marketing freelancers with experience providing website, social media, and/or email performance analysis and optimisation for B2B organisations.
COMMUNITY MANAGEMENT
Social media freelancers with experience building and maintaining B2B communities in one or multiple of the Catapult’s key verticals: maritime and ports, airports and aviation, rail and stations, integrated infrastructure, homes and housing and place leadership.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 11: DESIGN
Lot No
11
two.2.2) Additional CPV code(s)
- 22314000 - Designs
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
ANIMATORS
Create special effects and other animations 2D and 3D animations
Key capabilities:
o 3D text animation
o Kinetic text
GRAPHIC DESIGNERS
Create deliverables bespoke to CPC requirements for print and digital. Help sourcing print and production where necessary through trusted suppliers.
Key capabilities:
o logo design
o website design
o Social and digital content
o Artworking
o Creative design
o Brochure design
o Report design
o Brand Identity
o Exhibition Stands
o Signage and Wayfinding
ILLUSTRATORS / TECHNICAL ILLUSTRATORS / EDITORIAL ILLUSTRATORS / STORYBOARD ILLUSTRATORS
Providing a visual representation that corresponds to the content of the associated text or idea.
Editorial illustrator to create images that partner with written articles in our magazine to bring stories to life, bring out the main points in an article, and get readers to become involved with sometimes hard-to-understand written content
Storyboard illustrators draw storyboards for films, videos, animated features and ad campaigns.
Technical illustrator designs and creates visual representations and realistic renderings to communicate information of a technical nature. Creating blueprints, equipment installation graphics, and technical diagrams for use in technical publications and reports.
POWERPOINT DESIGNERS
Create bespoke corporate PowerPoint Presentation and screenshare designed templates on either Mac or Windows computers.
Key capabilities:
o Graphic design
o PowerPoint presentation creation
o PowerPoint template creation
o Presentation Training
o Storytelling/Narrative creation
Manage your branded Word templates so the business can use them with simplicity to increase efficiency and the ability to create professional documents and templates. Experienced in the design of bespoke Microsoft Office templates on either Mac or Windows computers.
Key capabilities:
o Graphic design
o Word template creation
o Basic Word formatting: Adjusting styles, bullets etc
o Standard Word formatting
o Letterhead
o Proposal & Report document template
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 12: PR / Public Affairs
Lot No
12
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Support Connected Places Catapult in delivering key PR & Public Affairs objectives in the transport and/or built environment sectors.
Key capabilities:
o Integrated PR and communications campaigns
o Messaging development
o Corporate communications advice and management
o Media outreach
o Press conferences / tours
o Press release drafting and distribution
o Campaign monitoring and reporting
o Public relations / communications freelancers operating in one or multiple of the Catapult’s key verticals: maritime and ports, airports and aviation, rail and stations, integrated infrastructure, homes and housing and place leadership. Must also have experience communicating about technology and sustainability in relevant sectors.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Media Content Lot 13: Videography & Film Production
Lot No
13
two.2.2) Additional CPV code(s)
- 32354500 - Video films
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
To support the filming, editing and production of high-quality video content from Catapult and third-party events, projects and workshops, and other filming assignments at multiple sites and venues.
Key capabilities:
Filming large events and creating engaging B-roll
Capturing vox pop interviews with delegates, project partners and senior VIPs
Lighting, sound and video design
Creating engaging, branded edits which use event video, B-roll and vox pops
Audio editing and podcast production
To support the production of the Connected Places podcast
Key capabilities:
Editing, mixing and mastering audio interviews and roundtable discussions
Producing transcripts and episode shownotes
Turning podcast episodes into high-quality, SEO-friendly blog posts and articles.
Repurposing podcast episodes and audio content into multiple social multiple social media assets, such as quote blocks, audiograms and videos.
Copywriting, copyediting and proofreading
To support the production of engaging, high quality written content for the Catapult’s multiple channels.
Key capabilities:
Producing highly readable copy in line with the Catapult’s in-house writing style for blogs, articles, case studies, project reports and SEO-friendly website copy.
Conveying technical and complex information and narratives in easily accessible and engaging language for a wide range of audiences.
Providing copyediting and proof-reading services to support the production of Catapult reports, articles and other copy.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 14: Magazine
Lot No
14
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
To support the production of a highly engaging, visually compelling feature magazine produced on a bi-annual basis.
Key capabilities:
End to end project management of magazine production
In house design, copywriting and editing services
Full capabilities for print and digital production
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
14 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 August 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
procurement@cp.catapult.org.uk
Country
United Kingdom