- Scope of the procurement
- Lot 1. Traffic Signal Maintenance, Flintshire County Council
- Lot 2. Traffic Signal Maintenance, Conwy County Borough Council
- Lot 3. Traffic Signal Maintenance, Denbighshire County Council
- Lot 4. Traffic Signal Maintenance, Gwynedd
- Lot 5. Traffic Signal Maintenance, Anglesey County Council
- Lot 6. Traffic Signal Maintenance, Wrexham County Borough Council
Section one: Contracting authority
one.1) Name and addresses
Denbighshire County Council
Caledfryn
Denbigh
LL16 3RJ
Contact
Peter Lea
Telephone
+44 1824706950
Country
United Kingdom
NUTS code
UKL13 - Conwy and Denbighshire
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Traffic Signal Maintenance Contract for 6 North Wales Local Authorities
Reference number
GSC1000508REQ
two.1.2) Main CPV code
- 50232200 - Traffic-signal maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Tender for the maintenance of traffic signal installations, signal controlled crossings and the remote monitoring system, covering the area of Conwy County Borough, Denbighshire County, Flintshire County Wrexham County Borough Council, Isle of Anglesey County and Gwynedd Council for a period of 4 years with the option of an extension for a further 2 years renewable annually.
This Contract is for the maintenance of Traffic Signal Installations and Signal Controlled Crossings and Remote Monitoring System (RMS) and covers five elements:
(a) Rectification of faults resulting from fair wear and tear only, including the misalignment of signal heads by anything other than vandalism,
(b) Rectification of faults, made necessary by any cause other than by fair wear and tear and other minor repairs,
(c) Regular Inspection(s) and the reporting of the condition of equipment,
(d) On site in-station maintenance for RMS of up to 80 hours per annum, note a Siemens OMCU is installed at most sites covered by this contract.
(e) Accurate records for the delivery and completion of all faults or work instructions. The Contractor will align with, and maintain any Fault Management System employed by the Authority.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £820,000
two.2) Description
two.2.1) Title
Traffic Signal Maintenance, Flintshire County Council
Lot No
1
two.2.2) Additional CPV code(s)
- 50232200 - Traffic-signal maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Flintshire
two.2.4) Description of the procurement
Traffic Signal Maintenance, Flintshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Signal Maintenance, Conwy County Borough Council
Lot No
2
two.2.2) Additional CPV code(s)
- 50232200 - Traffic-signal maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKL13 - Conwy and Denbighshire
two.2.4) Description of the procurement
Traffic Signal Maintenance, Conwy
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Signal Maintenance, Denbighshire County Council
Lot No
3
two.2.2) Additional CPV code(s)
- 50232200 - Traffic-signal maintenance services
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
Denbighshire
two.2.4) Description of the procurement
Traffic Signal Maintenance, Denbighshire
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Signal Maintenance, Gwynedd
Lot No
4
two.2.2) Additional CPV code(s)
- 50232200 - Traffic-signal maintenance services
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
Main site or place of performance
Gwynedd
two.2.4) Description of the procurement
Traffic Signal Maintenance, Gwynedd
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Signal Maintenance, Anglesey County Council
Lot No
5
two.2.2) Additional CPV code(s)
- 50232200 - Traffic-signal maintenance services
two.2.3) Place of performance
NUTS codes
- UKL11 - Isle of Anglesey
Main site or place of performance
Anglesey
two.2.4) Description of the procurement
Traffic Signal Maintenance, Anglesey
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Signal Maintenance, Wrexham County Borough Council
Lot No
6
two.2.2) Additional CPV code(s)
- 50232200 - Traffic-signal maintenance services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Wrexham
two.2.4) Description of the procurement
Traffic Signal Maintenance, Wrexham
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-000537
Section five. Award of contract
Lot No
6
Title
Traffic Signal Maintenance, Wrexham County Borough Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Telent Technology Services Limited
Point 3, Haywood Road
Warwick
CV345AH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £150,000
Total value of the contract/lot: £151,000
Section five. Award of contract
Lot No
1
Title
Traffic Signal Maintenance, Flintshire County Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Telent Technology Services Limited
Point 3, Haywood Road
Warwick
CV345AH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £235,000
Total value of the contract/lot: £239,000
Section five. Award of contract
Lot No
2
Title
Traffic Signal Maintenance, Conwy County Borough Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Telent Technology Services Limited
Point 3, Haywood Road
Warwick
CV345AH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £135,000
Total value of the contract/lot: £139,000
Section five. Award of contract
Lot No
3
Title
Traffic Signal Maintenance, Denbighshire County Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Telent Technology Services Limited
Point 3, Haywood Road
Warwick
CV345AH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £150,000
Total value of the contract/lot: £156,000
Section five. Award of contract
Lot No
5
Title
Traffic Signal Maintenance, Anglesey County Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Telent Technology Services Limited
Point 3, Haywood Road
Warwick
CV345AH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £35,000
Total value of the contract/lot: £39,800
Section five. Award of contract
Lot No
4
Title
Traffic Signal Maintenance, Gwynedd
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Telent Technology Services Limited
Point 3, Haywood Road
Warwick
CV345AH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £90,000
Total value of the contract/lot: £95,000
Section six. Complementary information
six.3) Additional information
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions
ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your
business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
(WA Ref:123833)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom