Section one: Contracting authority
one.1) Name and addresses
KNIGHT FRANK PROMISE
St Ann's Quay 124 Quayside
Newcastle upon Tyne
NE1 3BD
Contact
Elva Varna
Telephone
+44 1392325527
Country
United Kingdom
Region code
UKC2 - Northumberland and Tyne and Wear
Companies House
OC305934
Internet address(es)
Main address
Buyer's address
https://www.knightfrank.co.uk/knight-frank-promise
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://portal.maistro.com/b/projects/136f37cf-9229-4e9c-b3be-818b60937370/expression-of-interest
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://portal.maistro.com/b/projects/136f37cf-9229-4e9c-b3be-818b60937370/expression-of-interest
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Full Property Management Services
Reference number
VMEGV/VKRNP
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Knight Frank Promise delivers innovative facilities management services across the UK, Knight Frank Promise provides onsite management for a range of commercial, residential, and mixed-use properties and for both landlords and occupiers. Knight Frank Promise select, provide and manage on-site staff, ensuring highly effective front of house, maintenance, cleaning, security and health & safety, fire, and environmental compliance.
For further information, please visit our website: https://www.knightfrank.co.uk/knight-frank-promise
Maistro UK Limited (Maistro) is inviting suppliers to complete a Pre Qualification Questioner to be selected for the further tendering process at the ITT stage for the Property Management services at Sunderland City Council, on behalf of Knight Frank Promise.
Knight Frank Promise is looking to appoint a professional Property Management supplier to maintain its assets at City Hall, Sunderland which is the new headquarters of the Sunderland City Council. It is located at the former Vaux Brewery site, now known as Riverside Sunderland, and was completed in November 2021
Knight Frank Promise, acting as managing agent on behalf of Sunderland City Council, City Hall, will issue a Master Services Agreement at the ITT stage.
Please note, to access the PQQ please follow the link and register your interest, once this is completed you will receive an additional email with the further link to access the Pre-Qualification Questioner project description and questions for completion.
two.1.5) Estimated total value
Value excluding VAT: £240,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
Main site or place of performance
Full Property Management Service at Sunderland City Council, on behalf of Knight Frank Promise.
Correspondence address of Sunderland City Council is:
City Hall, Plater Way,
Sunderland,
Tyne And Wear,
United Kingdom,
SR1 3AA
two.2.4) Description of the procurement
Knight Frank Promise is looking to appoint a professional Property Management supplier to maintain its assets at City Hall, Sunderland which is the new headquarters of the Sunderland City Council. It is located at the Vaux Site and was completed in November 2021
Please note: Knight Frank Promise, acting as managing agent on behalf of Sunderland City Council, City Hall, will issue a Master Services Agreement at the ITT stage.
Property Management for the Sunderland City Council, City Hall
This PQQ seeks suppliers who can provide full Property Management services in conjunction with quality assurance expertise to maintain, operate and manage the full spectrum of building services. The appointed supplier will provide measurable, high-quality, and high-value-added Property Management services.
Knight Frank Promise has a number of assets that are coming out of warranty and are in need of planned preventative maintenance. Any entering suppliers must have the knowledge and use of E-Logbooks that allows Knight Frank Promise to track, and monitor completed work on site.
Any supplier and its contractors must have the ability to use the electronic permit system E TAP more details of E Tap can be found at the following website; https://www.tap-in.co.uk/
The chosen supplier and its contractors must comply and hold SafeContractor accreditation throughout the duration of the contract term.
Specification
The current maintenance planner is available at the Maistro platform once suppliers have expressed their interest.
the types of equipment to maintain include but are not limited to the list below, more detailed information will be made available at the ITT stage of procurement;
*Boilers
*Fire Sprinkler System
*Dry Riser
*Expansion Vessel
*Fan Coil Units
*Cold Water Booster
*Heat Recovery Units
*Overdoor Heater
*Plate Heat Exchanger
*Plumbing Sanitary
*Pressurisation Unit
*Pumps
*Supply/Extract Fan
*Trench Heating
*Underfloor Heating
*Disabled Toilet Alarm
*Emergency Lighting
*Hand Driers
*Internal Lighting
*Pest Control
*Timeclock Changes
*Trace Heating
*Calorifier
*Expansion Vessels
*LTM Hot & Cold
*Legionella
*Shower
*TMV's
*Access Control
*Auto Doors
*Booster Set
*BMS
*CCTV
*Chillers
*Drainage
*Fire Dampers
*Fire Suppression
*Fixed Ladders
*Handrail
*Leak Detection System
*Mansafe System
*PAT Testing
*Smoke Vents
*Emergency Lighting
*Fire Doors
*Water Tank
Please note: Note Knight Frank Promise is looking to select no more than 6 suppliers for the ITT stage procurement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £240,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
We are looking to appoint on a three (3) plus two-year (2) term subject to performance review
two.2.10) Information about variants
Variants will be accepted: Yes
two.3) Estimated date of publication of contract notice
19 September 2022
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Knight Frank Promise requires suppliers to quote like-for-like, based on the maintenance planner that is available at the Maistro Platform, but is also open to reviewing suggested proposals as an addition.
Section four. Procedure
four.1) Description
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.5) Scheduled date for start of award procedures
1 November 2022
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Maistro
1A Grow On Building 3 Babbage Way
Exeter
EX5 2FN
Telephone
+44 1392325557
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Tender Timetable
PQQ Launch day - 8th August
PQQ Submission deadline - 6th September
PQQ Evaluation - 15th September
PQQ Shortlisting Notification - 15th September
ITT Launch day (30 days)** - 19th September
ITT Question Deadline - 16th September
ITT Site visits - One site visit date will be available with a duration of 3 hours, this will be provided at the ITT stage
ITT Submission Deadline - 18th October
ITT Evaluation - 1st November
ITT Shortlisted supplier presentations - TBC
BAFO -14th November
Standstill (10 days)** - 24th November
Contract Award - 1st December
Implementation Period & Internal Comms -12th December
Contract Start Date - 2nd of January