Section one: Contracting authority
one.1) Name and addresses
Dartford Borough Council
Home Gardens, Civic Centre
Dartford
DA1 1DR
Contact
Dartford Borough Council Procurement Team
Telephone
+44 1322343434
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Garage Management
Reference number
DN567065
two.1.2) Main CPV code
- 70330000 - Property management services of real estate on a fee or contract basis
two.1.3) Type of contract
Services
two.1.4) Short description
Dartford Borough Council is seeking a suitable contractor for the management of garages within the Borough of Dartford. Full details can be found in the Specification and associated appendices. Full details of the project can be obtained by registering a formal expression of interest for this opportunity on the Kent Business Portal: www.kentbusinessportal.org.uk
two.1.5) Estimated total value
Value excluding VAT: £7,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Dartford Borough Council is seeking suitably qualified and experienced property management partners to provide a range of services to manage non-residential assets (the Services). These assets are generally garage sites but the tender will not restricted to garages as from time to time other non-residential assets may be added to the contract by agreement. All of Dartford Borough Council's assets are located within the council boundaries. However, as a framework tender, works beyond the council boundary may be added later with other similar public bodies.
Professional property management services are sought to take responsibility for the active management of non-residential assets (garages). These services will involve direct tenant interface, void management, rent setting, rent collection, dispute management and optimisation of cash income for the asset group. Furthermore Dartford Borough Council seek partners who can provide a comprehensive service to facilitate repairs and maintenance to the non-residential assets including taking repairs calls, diagnosing and ordering repairs via the client or third party contractor through an electronic works ordering system. In addition, a capital works improvements programme will be delivered using the priced schedules; the value of such works may extend up to £500,000 pa over a number of years to support the target to increase performance of the garages.
The above services will be provided for the benefit of Dartford Borough Council and all future joining framework clients.
An additional range of services are considered for Dartford Borough Council and future joining clients who may wish to buy additional services such as condition surveys, property evaluation reports and the like.
Dartford Borough Council will seek to appoint one service provider for the framework who will sign up to the Framework Agreement that is accessible by Dartford Borough Council and other contracting authorities (as detailed below). For each call off they will be appointed under a professional services appointment.
Dartford Borough Council will be the awarding body and is letting this Framework Agreement for itself and on behalf of other Registered Providers operating within England and Wales plus other contracting authorities to extend the scale of the services under the Framework Agreement. Although no guarantee can be given as to the volume of assets managed through these terms, Dartford Borough Council has a track record of seeking extended value through its procurement and has developed other successful frameworks linking up with many clients with a common objective to buy services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Dartford Borough Council is seeking suitably qualified and experienced property management partners to provide a range of services to manage non-residential assets (the Services). These assets are generally garage sites but the tender will not restricted to garages as from time to time other non-residential assets may be added to the contract by agreement. All of Dartford Borough Council's assets are located within the council boundaries. However, as a framework tender, works beyond the council boundary may be added later with other similar public bodies.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 September 2021
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Dartford Borough Council
Civic Centre, Home Gardens
Dartford
DA1 1DR
Country
United Kingdom