Section one: Contracting authority
one.1) Name and addresses
Woodard Academies Trust
1 Adam Street
London
WC2N 6LE
Contact
Lorraine Ashover
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKI32 - Westminster
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Education institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Woodard Academies Trust - Cleaning Services
Reference number
MPN-10179
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Woodard Academies Trust is currently out to tender for the provision of a full daily cleaning service. The Trust has six schools within it of which five are included in this tender process. The procurement has been split into Lots to maximise flexibility particularly in light of the wide geographic spread of the school locations.The contract is being offered for a 3 years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2021. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. A day janitor service is also required on some sites.TUPE is expected to apply, details of which can be found in the tender documentation. Some staff are members of the Local Government Pension Scheme.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,874,730
two.2) Description
two.2.1) Title
Kings Priory School
Lot No
1
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
Main site or place of performance
Huntington Place, Tynemouth, North Shields, NE30 4RF and Percy Park Road, Tynemouth, North Shields, NE30 4LS
two.2.4) Description of the procurement
Kings Priory School are currently out to tender for the provision of a full daily cleaning service including a daytime janitor service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, there is one operative who is eligible to join the Local Government Pension Scheme although they are not currently a member.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 55
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
Polam Hall School
Lot No
2
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKC13 - Darlington
Main site or place of performance
Grange Road, Darlington, County Durham, DL1 5PA
two.2.4) Description of the procurement
Polam Hall School are currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the Durham County Council Local Government Pension Scheme.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 55
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
St Augustine Academy
Lot No
3
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ45 - Mid Kent
Main site or place of performance
Oakwood Road, Maidstone, Kent, ME16 8AE
two.2.4) Description of the procurement
St Augustine Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the Kent Local Government Pension Scheme.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 55
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
Sir Robert Woodard Academy
Lot No
4
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
Main site or place of performance
Upper Boundstone Lane, Lancing, BN15 9QZ
two.2.4) Description of the procurement
Sir Robert Woodard Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the West Sussex Local Government Pension Scheme.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 55
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
The Littlehampton Academy
Lot No
5
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
Main site or place of performance
Fitzalan Road, Littlehampton, West Sussex, BN17 6FE
two.2.4) Description of the procurement
The Littlehampton Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the West Sussex Local Government Pension Scheme.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 55
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-001826
Section five. Award of contract
Contract No
Kings Priory School
Lot No
1
Title
Kings Priory School - Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 July 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Tenon fm
The Assembly, 1 Farriers Yard, 77 Fulham Palace Road
London
W6 8AH
Country
United Kingdom
NUTS code
- UKI - London
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £560,000
Total value of the contract/lot: £638,998.47
Section five. Award of contract
Contract No
Polam Hall School
Lot No
2
Title
Polam Hall School - Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 July 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Tenon fm
The Assembly, 1 Farriers Yard, 77 Fulham Palace Road
London
W6 8AH
Country
United Kingdom
NUTS code
- UKI - London
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £425,000
Total value of the contract/lot: £371,688.54
Section five. Award of contract
Contract No
St Augustine Academy
Lot No
3
Title
St Augustine Academy - Cleaning Services
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
Sie Robert Woodard Academy
Lot No
4
Title
Sir Robert Woodard Academy - Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 July 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Churchill Contract Services Ltd
Unit 1, 40 Coldharbour Lane, Harpenden
Hertfordshire
AL5 4UN
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £850,000
Total value of the contract/lot: £933,834.77
Section five. Award of contract
Contract No
The Littlehampton Academy
Lot No
5
Title
The Littlehampton Academy - Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 July 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ridge Crest Cleaning Limited
62-63 Rochester Road
Aylesford
ME20 7BS
Country
United Kingdom
NUTS code
- UKJ4 - Kent
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £950,000
Total value of the contract/lot: £930,208.5
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand, Holborn
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Woodard Academies Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
Country
United Kingdom