Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
High Wycombe
HP14 4UE
Contact
Jane Whittle
Country
United Kingdom
NUTS code
UKJ13 - Buckinghamshire CC
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
JAOC Video Wall
two.1.2) Main CPV code
- 32330000 - Apparatus for sound, video-recording and reproduction
two.1.3) Type of contract
Supplies
two.1.4) Short description
Video Wall in the Joint Air Operations Centre to provide Situational Awareness during Global Air Operations, replacing 3 failing OHPs. The AV system needs to be able to take feeds from multiple data sources with differing security classifications to be displayed simultaneously. The system needs to be interoperable with two other systems already in use.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £310,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
Main site or place of performance
RAF High Wycombe
two.2.4) Description of the procurement
As above
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Secretary of State for Defence intends to enter into a supply contract with Harp Visual Communications Ltd, for the purchase of a Multi-Domain Display System (the “System”) for use in the Joint Air Operations Centre, Vampire Block, HQ Air Command, RAF High Wycombe. The contract is estimated to be valued at £320,000, (three hundred and twenty thousand pounds) with a contract duration of 3 (three) years
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(b)(ii) of the PCR 2015 because competition is absent for technical reasons
The system that is the subject of this VTN is the only one on the market that meets the Authority’s physical and technical requirements due to specific interoperability requirements, as it must be interoperable with two systems already in place at the required location, to enable seamless sharing of information from multiple sources. Procuring a system having different technical characteristics would result in an unacceptable reduction in the effectiveness of operational decisions and air safety.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
704558451
Title
JAOC Video Wall
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 August 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Harp Audio Visual Communications Limited
Fareham
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
National registration number
03671929
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £320,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Air Commercial
High Wycombe
Country
United Kingdom