Section one: Contracting authority/entity
one.1) Name and addresses
Southern Health NHS Foundation Trust
Maples Building, Tatchbury Mount
Southampton
SO40 2RZ
Contact
Fiona Maton
fiona.maton@southernhealth.nhs.uk
Telephone
+44 2382311458
Country
United Kingdom
NUTS code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning and Associated Services
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Domestic Cleaning and associated services including housekeeping, portering, food delivery, and window cleaning.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £38,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
Domestic Cleaning and associated services including housekeeping, portering, food delivery, and window cleaning. Cleaning according to the NHS National Standards of Cleanliness.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Southern Health have a contract in place for Domestic Cleaning & Associated Services, the scope covers 51 sites over approximately 1200 square miles, encompassing the following disciplines: domestic cleaning, portering, catering, window cleaning, and a range of other specific tasks.
The cleaning standards are mandated by the National Standards of Healthcare Cleanliness 2021. The Trust has sites that fit in to all 6 specified risk areas with additional complexity for areas with specific features.
The Trust is a mental health and community trust which includes physical, mental health and learning difficulties. The contract includes a range of sites ranging from standard office accommodation to community hospitals, secure units, clinics, and GP practices.
Due to the size, complexity, and required service levels there is a minimum level of economic and financial standing required; the supplier must have an annual turnover of twice the estimated contract value. The contract also requires the supplier to detail their commitment to achieving Net Zero by 2050
The Trust is proposing to extend the current OJEU-tendered contract with Medirest for a period of 5 years from April 2023 at a cost of circa £38million in total.
This extension has been prompted by the exceptional and unforeseen market conditions: a severely challenged low pay labour market, unparalleled shortages of Trust clinical staff, inflationary cost pressures for the Trust and a lack of interest from the supplier market.
The extension is not materially different in character to the originally tendered contract.
Changing supplier at this point is too high risk in terms of managing change, maintaining a workforce (shortages in the low pay sector), and generally ensuring a reliable service to provide the high levels of infection prevention and control needed at this point.
This will enable the Trust to make a range of urgent changes to the service to release clinical staff time to care and will allow supplier-led innovations to be implemented now. This level of investment cannot be made cost-effectively by the incumbent with only a year left on the contract.
Market engagement 2021 has indicated that this is not an attractive proposition to the wider market in the current challenging climate, so there is an expectation that a competitive tender would not deliver above and beyond a negotiated extension. This would not represent value for money and would not be prudent use of public monies.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
SH0264
Title
Domestic Cleaning & Associated Services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 August 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Medirest
Compass House, Guildford Street,
Chertsey
KT16 9BQ
Country
United Kingdom
NUTS code
- UKJ26 - East Surrey
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £38,000,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: £140,000
Short description of the part of the contract to be subcontracted
Window Cleaning
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Southern Health NHS Foundation Trust
Southampton
Country
United Kingdom