Scope
Description
Carmarthenshire County Council operates a number of Vehicle Activated Signs (VAS) and Driver Feedback Signs (DFS) across its highway network. These signs provide accurate and timely information to road users. To ensure the reliable and efficient operation of these signs, including their components, software and electrical systems, the Council requires a Maintenance Contractor to maintain the signs and repair any faults.
Total value (estimated)
- £246,666 excluding VAT
- £296,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2027
- Possible extension to 31 July 2029
- 4 years
Description of possible extension:
Up to 2 years in annual 12-month increments.
Main procurement category
Services
CPV classifications
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
- 34992000 - Signs and illuminated signs
- 63710000 - Support services for land transport
- 34924000 - Variable message signs
- 34996000 - Control, safety or signalling equipment for roads
- 34990000 - Control, safety, signalling and light equipment
Contract locations
- UKL14 - South West Wales
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 June 2025, 2:00pm
Tender submission deadline
19 June 2025, 2:00pm
Submission address and any special instructions
Tenders or Requests to Participate must be sent to: https://etenderwales.bravosolution.co.uk
To assist you in locating these opportunities on the eTenderWales e-Procurement System, the project code is: project_58543
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:
ITT Code: itt_115790
Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Agree to the terms and conditions and click "continue"
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button at the top of the screen
- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen
3. Responding to the tender
- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)
- You can now use the Messages function on to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the Jaggaer help desk is available Mon - Fri (8am - 6pm) on:
- Online: https://etenderwales.bravosolution.co.uk
- Phone: 0800 069 8634
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
7 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Established market of existing providers exists and no significant changes proposed to the Council's existing requirements.
Contracting authority
Carmarthenshire County Council
- Public Procurement Organisation Number: PTVL-7854-TMRZ
County Hall
Carmarthen
SA31 1AD
United Kingdom
Contact name: Martin Owen
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales