Scope
Reference
CPU00584
Description
CLEANING SERVICES AT MAYLANDS BUSINESS CENTRE AND KYLNA BUSINESS CENTRE
This is a Competitive Flexible procedure with 2 stages:
Stage One - Procurement Specific Questionnaire – Conditions of Participation Process
Stage Two - The Council’s Invitation To Tender
Maylands Business Centre (MBC) this comprises of 3 buildings – Innovation Building, Incubation Building and Extension Building.
Kylna Business Centre (KBC) is a newer development with offices and reception area on the ground floor. The cleaning contract will only relate to the ground floor.
The current supplier who cleans both Maylands Business Centre and Kylna Business Centre has confirmed that TUPE does apply.
The contract will be for a period of 3 years commencing on 1 October 2026 and ending on 30 September 2029 with options to extend for 1+1 further years.
Tender Documents can be downloaded from the portal and any correspondence regarding tenders must be submitted via the portal https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Suppliers must register to use the portal.
Total value (estimated)
- £312,500 excluding VAT
- £375,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2029
- Possible extension to 30 September 2031
- 5 years
Description of possible extension:
After the initial 3 year period, there is an option to extend for one year, followed by the option to extend for a further year.
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90919200 - Office cleaning services
Submission
Enquiry deadline
27 March 2026, 4:00pm
Submission type
Requests to participate
Deadline for requests to participate
8 April 2026, 12:00pm
Submission address and any special instructions
Tender submissions must be submitted via the portal https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Suppliers must register to use the portal
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 July 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality relating to 5 questions in the Part C tender response document |
Quality | 55% |
| Price | Lowest total price /Total Tender price x 40 |
Price | 40% |
| Social Value | Social Value relating to the question in the Part C tender response document |
Quality | 5% |
Other information
Payment terms
Within 30 days of a valid invoice with a Purchase order number
Description of risks to contract performance
See tender documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage One - Procurement Specific Questionnaire – Conditions of Participation Process
The Purpose of this stage is to limit the number of bidders to a maximum of 5-8 bidders that will proceed to Stage Two - the completion of the tender documents..
Documents
Documents to be provided after the tender notice
TUPE information will be provided at stage 2 on receipt of an Non disclosure agreement
Contracting authority
Dacorum Borough Council
- Public Procurement Organisation Number: PGGG-5373-XYZX
The Forum, Marlowes
Hemel Hempstead
HP1 1DN
United Kingdom
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government