Scope
Reference
001288
Description
Description: Within the next 3-6 months YPO wishes to procure a secondary 3PL for single and multiple parcel consignments for scheduled collection and day-definite delivery service to addresses within the UK mainland and offshore , providing a full and comprehensive coverage.
Background information: YPO's prides itself on delivering excellent service to our customers including the delivery of goods on time and in full. YPO operates a multi-channel distribution model to support its own fleet of delivery vehicles. This contract is for approximately 40% of the overall allocation for single or multi-parcel consignments assigned to external parcel carriers.
YPO's product range is more than 11,000 product lines and Providers will be required to handle a wide range of products including, but not limited to, exercise books, paper, educational equipment, general stationery, art and craft material including liquid paint, cleaning products, catering suppliers, sports equipment and electrical goods.
The successful Supplier will be required to collect standing trailer(s) provided by the Supplier at the YPO Warehouse 41 in Wakefield or any pre agreed facility, for sortation at the Supplier's regional depot / Hub(s) for final delivery to YPO customers by the Supplier.
The majority of the YPO customer base (approximately 80%) is made up of schools and education establishments, delivery window of 07:00 - 16:00 will apply. Addresses will include but not limited to education, local government establishments, business premises, social care homes and residential addresses.
Please note parcel sizes can range from a small single item to a large/bulky item but each parcel will weigh no more than 25kg.
Please note that 4PL solution is not in scope of this tender
Contract requirements include as a minimum:
• Time definite delivery service
• System integration
• Customer Self-Serve
• Account Management
• Stakeholder Engagement
Total value (estimated)
- £8,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2029
- 4 years
Main procurement category
Services
CPV classifications
- 60000000 - Transport services (excl. Waste transport)
Contract locations
- UKE45 - Wakefield
Engagement
Engagement deadline
1 July 2025
Engagement process description
YPO would like to invite all interested providers to YPO supplier engagement day.
This will take place at YPO, J41 Industrial Park, Wakefield, WF2 0XE on 13/06/2025 at 10:00-14:00 to provide pre-tender information on the bidding process.
The YPO supplier days aim is to give all suppliers an opportunity to understand in detail the operational (Products and Services), ICT (integration, systems and label), submission requirements and to ask tender requirement related questions. This will be in an open forum to familiarise yourselves with the competitive procedure which will be used to carry out this procurement exercise.
To register your interest in the visit please contact Adrian Field (Head of Logistics) at adrian.field@ypo.co.uk before 06/06/2025. Please note YPO reserve the right to cancel the Supplier engagement day if insufficient interest is received.
YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant.
Please note that any information is being sought without prejudice and without commitment.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Contracting authority
Yorkshire Purchasing Organisation
- Public Procurement Organisation Number: PMRV-4748-MNJV
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Email: contracts@ypo.co.uk
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government