Section one: Contracting authority/entity
one.1) Name and addresses
Procurement and Logistics Service
77 Boucher Crescent
Belfast
BT12 6HU
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Community Equipment Service for the Management of SEHSCT Owned Beds, Mattresses, Hoists and Slings (for South Eastern HSC Trust)
Reference number
789529
two.1.2) Main CPV code
- 85140000 - Miscellaneous health services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of a Community Equipment Service for the Management of SEHSCT Owned Beds, Mattresses, Hoists and Slings.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 090-204410
Section five. Award of contract/concession
Contract No
789529
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
23 December 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Arjo UK Ltd
Belfast
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,891,980
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
77 Boucher Crescent
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85140000 - Miscellaneous health services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Provision of a Community Equipment Service for the Management of SEHSCT Owned Beds, Mattresses, Hoists and Slings (for South Eastern HSC Trust)
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£945,990
seven.1.7) Name and address of the contractor/concessionaire
Arjo UK Ltd
Belfast
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Contracting Authority wishes to state that it intends to utilise Regulation 72(1)(b)(ii):
‘72.-(1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:-
(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority.’
Current Contract (reference 789529) was for an initial 3-year period, with options to extend for up to 36 months, making a total maximum potential contract period of 6 years (as per Contract Award Notice 2018/S 090-204410). The published awarded value was £1,891,980.
The Contract is entering its sixth and final year. A new tender exercise (reference 4919360) is currently underway, due for publication later this year (i.e. 2023). The contract has seen increased cost pressure and activity directly related to the impact of COVID-19 on the Service. The awarded value will not be sufficient to enable the final year of the contract to run within the awarded contract budget.
This modification seeks to amend the awarded value by 50 percent (to £2,837,970) to provide a sufficient contract budget to facilitate the final year of the contract, whilst the new tender exercise is undertaken.
To establish a new or interim provider for the remaining 11 months of Contract, during which time a new tender exercise (ref 4919360) will be carried out, would not be feasible and would lead to duplication of effort and costs.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
COVID Pandemic and inflation events.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,891,980
Total contract value after the modifications
Value excluding VAT: £2,837,970