Scope
Reference
002253
Description
The Council wishes to seek multiple Providers to deliver Summer Holiday Activities with Healthy Food for Children in Receipt of Benefits-related Free School Meals within the boundaries of County Durham.
This project utilises DfE funding which is for school aged children in receipt of benefits related free school meals.
All providers must meet DfE framework of standards as below:
• Food Provision
• Enrichment Activities
• Physical Activities
• Increasing Awareness of Healthy Eating, healthy lifestyles, and positive behaviours
• Signposting and referrals and supporting families
• Safeguarding
• Policies and Procedures
Please note - sessions do not need to be exclusively for children in receipt benefits-related Free School Meals. Alternative funding may be sourced by the organisation to fund children ineligible for DfE funding i.e parents/carers may be charged for sessions by the activity organisation.
Total value (estimated)
- £663,540 including VAT
Below the relevant threshold
Contract dates (estimated)
- 21 July 2025 to 1 September 2025
- Possible extension to 4 January 2026
- 5 months, 15 days
Description of possible extension:
Successful Providers' contracts, as delivered under the Summer 2025 holiday provision, may be extended/varied to cover delivery in the Christmas school holiday period. At the sole discretion of the Council, providers will be identified and approached for Christmas delivery, this is likely to be dependent on successful achievement from Summer 2025 delivery under this contract and Commissioners professional judgement.
If Successful Providers meet the threshold that the Commissioner deems as successful delivery, they will be emailed a proposal form for completion for the next school holiday period. The same evaluation criteria will be applied to the subsequent proposals.
There is also a possibility that DCC may acquire funding from different sources that may be used for main school holidays, half term holidays or funding for participants to attend that are not in receipt of Benefits-related Free School Meals. Where this is the case successful providers will be updated regarding the scope of delivery.
Options
The right to additional purchases while the contract is valid.
There is also a possibility that DCC may acquire funding from different sources that may be used for main school holidays, half term holidays or funding for participants to attend that are not in receipt of Benefits-related Free School Meals. Where this is the case successful providers will be updated regarding the scope of delivery.
Main procurement category
Services
CPV classifications
- 80000000 - Education and training services
- 85000000 - Health and social work services
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
Contract locations
- UKC14 - Durham CC
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
22 May 2025, 10:00am
Tender submission deadline
28 May 2025, 10:00am
Submission address and any special instructions
Must upload completed:
4. Procurement Specific Questionnaire
and
Appendix 1 - Proposal and Price (per venue)
Tenders may be submitted electronically
Yes
Award criteria
Contract Specific Essential Criteria - Pass/Fail Criteria
Proposal and Pricing - Pass/Fail Criteria
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Documents
Associated tender documents
https://open-uk.org/projects/overview/da3ecfda-014c-46ef-85c4-99d30eb861bf
Contracting authority
Durham County Council
- Public Procurement Organisation Number: PMPB-8772-VYWM
Corten House, Dunholme Close
Durham
DH1 5WB
United Kingdom
Region: UKC14 - Durham CC
Organisation type: Public authority - sub-central government