Section one: Contracting authority
one.1) Name and addresses
Derbyshire County Council
Chatsworth Hall
Matlock
DE4 3FW
Contact
Mr Tim Dence
Telephone
+44 1629580000
Country
United Kingdom
NUTS code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Derby City Council
Council House Corporation Street
Derby
DE12FS
Contact
Linda Spiby
Country
United Kingdom
NUTS code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ETTE079 - Provision of Household Waste Recycling Centre Management Services and the Supply of Goods
Reference number
DN558720
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement is a joint procurement between Derbyshire County Council and Derby City Council; and is for:
1. The provision and operation of all 9 Household Waste Recycling Centres (HWRC’s) only within the county boundary of Derbyshire.
2. The procurement and on going maintenance during the period of contract of brand new stock of skips and/or refurbished skips that will be assets of the Councils and used on all 9 sites from the contract go live date.
The procurement shall be undertaken in accordance with the latest guidance of the UK Public Contract Regulations (PCR 2015). The procedure being used is the Competitive Dialogue Procedure (CD). This procedure will follow PCR2015 Regulation 30 and may comprise of Selection, Dialogue and Tender stages. It is intended that the de-selection of bidders will occur at the various stages during this procurement in line with Reg 65 of PCR 2015, so that 2 bidders are invited to submit final tenders.
two.1.5) Estimated total value
Value excluding VAT: £80,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
This procurement is a joint procurement between Derbyshire County Council and Derby City Council and is for the provision and operation of all 9 Household Waste Recycling Centres (HWRC’s) only within the county boundary of Derbyshire. As part of this procurement, the bidder mayl be required to procure on behalf of the Councils a brand new stock of skips (Approx quantity of up to 200) to be the assets of the Councils and used on all 9 sites from the contract go live date.
The period of contract for this new provision of HWRC services is indicatively set to commence at the start of October 2022 and is set to run for an initial term of 7 years, with the option to extend for a further period(s) of up to 3 years in total.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £80,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for a period of 7 years, with the Councils having the option to extend for a further period(s) of up to 3 years if required
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 4
Objective criteria for choosing the limited number of candidates:
Initially, expressions of interest are invited from the open market for all candidates to apply and return a selection questionnaire.As part of the Competitive Dialogue procedure used for this procurement, the Councils will establish a list of companies using the published evaluation criteria within the tender documents, that will be invited to take part in the competitive dialogue process. Following an Outline solutions return and de-selection of a number of bidders, there will be a further period of dialogue prior to the Council formally closing the dialogue period and calling for final tenders.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract is for a period of 7 years, with the Councils having the option to extend for a further period(s) of up to 3 years if required
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004480
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 October 2021
Local time
11:00am
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
29 October 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
Country
United Kingdom