Future opportunity

Postal Services & Solutions

  • The Minister for the Cabinet Office acting through Crown Commercial Service

F01: Prior information notice (prior information only)

Notice reference: 2022/S 000-021342

Published 3 August 2022, 6:27pm

Section one: Contracting authority

one.1) Name and addresses

The Minister for the Cabinet Office acting through Crown Commercial Service

The Capital Building, Old Hall Street


L3 9PP




+44 3450103503


United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address


one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Ministry or any other national or federal authority

one.5) Main activity

Other activity

Public procurement

Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Postal Services & Solutions

Reference number


two.1.2) Main CPV code

  • 64000000 - Postal and telecommunications services

two.1.3) Type of contract


two.1.4) Short description

Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of postal services and solutions to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all postal services and solutions required by UK Central Government Departments.

CCS may partner with other public buying organisations to put this agreement in place. The duration of the Framework Agreement is four (4) years with the option to enable customers to let a call-off agreement that may extend beyond the life of the Framework Agreement.

Suppliers wishing to engage with the authority should email postal.services@crowncommercial.gov.uk quoting “PS&S PIN” in the subject box.

two.1.5) Estimated total value

Value excluding VAT: £1,600,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 30130000 - Post-office equipment
  • 30131000 - Mailroom equipment
  • 30131100 - Paper or envelope folding machines
  • 30131200 - Envelope-stuffing machines
  • 30131300 - Addressing machines
  • 30131400 - Postage machines
  • 30131500 - Mail opening machines
  • 30131600 - Mail sealing machines
  • 30131800 - Stamp affixers
  • 30132000 - Sorting equipment
  • 30132100 - Mail-sorting equipment
  • 30133000 - Mailing equipment
  • 30133100 - Bulk-mailing equipment
  • 30144100 - Postage-franking machines
  • 48000000 - Software package and information systems
  • 48100000 - Industry specific software package
  • 48200000 - Networking, Internet and intranet software package
  • 48210000 - Networking software package
  • 48211000 - Platform interconnectivity software package
  • 48213000 - Operating system enhancement software package
  • 48214000 - Network operating system software package
  • 48219000 - Miscellaneous networking software package
  • 48219700 - Communications server software package
  • 48223000 - Electronic mail software package
  • 48310000 - Document creation software package
  • 48311000 - Document management software package
  • 48311100 - Document management system
  • 48313000 - Optical-character-recognition (OCR) software package
  • 48328000 - Image-processing software package
  • 48329000 - Imaging and archiving system
  • 48613000 - Electronic data management (EDM)
  • 48720000 - Bar coding software package
  • 48781000 - System management software package
  • 48782000 - Storage management software package
  • 48920000 - Office automation software package
  • 60161000 - Parcel transport services
  • 64000000 - Postal and telecommunications services
  • 64100000 - Post and courier services
  • 64110000 - Postal services
  • 64112000 - Postal services related to letters
  • 64113000 - Postal services related to parcels
  • 64115000 - Mailbox rental
  • 64121100 - Mail delivery services
  • 64121200 - Parcel delivery services
  • 64122000 - Internal office mail and messenger services
  • 64216120 - Electronic mail services
  • 79571000 - Mailing services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Postal Services & Solutions

two.3) Estimated date of publication of contract notice

22 February 2023

Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section six. Complementary information

six.3) Additional information

The lotting structure of this framework will be determined as a result of the market engagement

This framework will replace CCS framework RM6017 which currently includes 10 Lots:

Lot 1 : Low to Medium Volume Franking Machines and Associated Consumables

Lot 2 : Franking Machines, Mailroom Equipment and Associated Consumables

Lot 3 : Collection and Delivery of Letters, Large Letters and Parcels

Lot 4 : Collection and Delivery of Letters, Large Letters and Parcels to International Destinations.

Lot 5 : Audits, Efficiency Reviews and Niche Consultancy

Lot 6 : Business Process Outsourcing, Mailroom, Document and Data Managed Service

Lot 7 : Hybrid Mail, Digital and Transformational Communications

Lot 8 : Inbound Delivery Services

Lot 9 : Mail Opening and Digital Scanning Services

Lot 10 : Security Screening Services

Further information can be found on our RM6017 Framework webpage

Crown Commercial Service invites suggestions and feedback on the structure of the current framework and the products and services detailed in the Lots.

Crown Commercial Service will then hold market engagement sessions to discuss this further.

If you would like to participate in market engagement or provide feedback please email postal.services@crowncommercial.gov.uk, quoting “PS&S PIN” in the subject box, with any suggestions and/or feedback in your email, along with the following details:

1. Organisation name

2. Contact name

3. Job title of contact (including responsibility within your organisation)

4. Contact phone number

5. Contact email

6. Organisation website link

Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk].

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

The value in II.1.5 is an indicative value.

The date in II.3 is the estimated date of publication, please refer to the CCS upcoming deals page https://www.crowncommercial.gov.uk/agreements/upcoming Crown for updates and monitor Find A Tender Service for the publication of the contract notice.

A Future Opportunity on contract finder can be found here: https://www.contractsfinder.service.gov.uk/Notice/4bebd88d-ac2f-4ce4-a763-2bad66a39be5