Section one: Contracting authority
one.1) Name and addresses
Hexagon Housing Association Ltd
130-136 Sydenham Road
London
SE26 5JY
hexagon@echelonconsultancy.co.uk
Telephone
+44 1707339800
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hexagon Housing Association Repairs and Voids Contract
Reference number
1096
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Hexagon Housing Association ("Hexagon") has sought expressions of interest from suitably skilled and experienced suppliers for the delivery of responsive repairs, void property works, including emergencies out of office hours, ad hoc planned improvement works, and a fully comprehensive customer service centre solution. The contract has been awarded to a single Service Provider under a TPC 2005 (as amended) for 10 years, with break clauses included for non-performance and the like.
To procure the new contract, Hexagon followed a three-stage Competitive Dialogue procedure under the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders were required to complete a Selection Questionnaire and its associated appendices. Full details of all the requirements and how to participate were included in the procurement, SQ and Tender documents.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £34,454,719
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 79512000 - Call centre
- 45300000 - Building installation work
- 45310000 - Electrical installation work
- 45421151 - Installation of fitted kitchens
- 45211310 - Bathrooms construction work
- 45330000 - Plumbing and sanitary works
- 45350000 - Mechanical installations
- 45400000 - Building completion work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45430000 - Floor and wall covering work
- 45440000 - Painting and glazing work
- 45450000 - Other building completion work
- 45451000 - Decoration work
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
London and Kent
two.2.4) Description of the procurement
Hexagon Housing Association ("Hexagon") has sought expressions of interest from suitably skilled and experienced suppliers for the delivery of responsive repairs and void property works, including emergencies out of office hours and a fully comprehensive customer service centre solution. The contract will also include ad hoc planned works such as kitchen and bathroom replacements and electrical rewiring and installation works. The contract has been awarded to a single Service Provider under a TPC 2005 (as amended) for 10 years, with break clauses included for non-performance and the like.
To procure the new contract, Hexagon followed a three-stage Competitive Dialogue procedure under the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders were required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, Hexagon shortlisted three bidders to be Invited to Submit Dialogue Solutions under the second stage of the process. Following evaluation of received ISDS submissions, Hexagon shortlisted 3 Tenderers to be invited to participate in Competitive Dialogue.
Full details of all the requirements and how to participate were included in the procurement, SQ and Tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Hexagon have confirmed that TUPE will apply.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-017663
Section five. Award of contract
Contract No
1
Title
Hexagon Housing Association Repairs and Voids Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 March 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
T.Gilmartins Limited
Chiltern House
Barton-Le-Clay
MK45 4RP
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
4169879
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £35,000,000
Total value of the contract/lot: £34,454,719
Section six. Complementary information
six.3) Additional information
Hexagon Housing Association reserved the right to cancel the procurement and not to proceed with the contract at any stage of the procurement process. Hexagon Housing Association also reserved the right not to award the contract. Neither Hexagon Housing Association nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for the contract.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Hexagon Housing Association observed a 10-day stand still period following the award of the contract and conducted itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom