Section one: Contracting authority
one.1) Name and addresses
Forestry and Land Scotland
Great Glen Way, Leachkin Road
Inverness
IV3 8NW
Procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FW0070 - Building Maintenance Framework Agreement
Reference number
FW0070
two.1.2) Main CPV code
- 45210000 - Building construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Forestry and Land Scotland (FLS) is a Scottish Government agency responsible for managing Scotland’s national forests and land. FLS manages a large number of buildings (including offices, stores, workshops and deer larders) across Scotland and requires contractors to provide building maintenance and improvement works.
FLS is seeking to appoint a suitably experienced all-trades contractor for the completion of a variety of maintenance and minor improvements across the built estate ranging from emergency repairs through reactive works to larger planned projects.
For the purposes of the contract, Scotland has been split into Lots. The Lots are as follows:
Lot 1 – North
Lot 2 - East
Lot 3 - West
Lot 4 – South
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,487,000
two.2) Description
two.2.1) Title
Lot 1 - North
Lot No
1
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 44212310 - Scaffolding
- 45000000 - Construction work
- 45210000 - Building construction work
- 45262100 - Scaffolding work
- 45315300 - Electricity supply installations
- 45330000 - Plumbing and sanitary works
- 45332200 - Water plumbing work
- 45420000 - Joinery and carpentry installation work
- 45421000 - Joinery work
- 71540000 - Construction management services
- 45261210 - Roof-covering work
- 45261211 - Roof-tiling work
- 45261212 - Roof-slating work
- 45261410 - Roof insulation work
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
- 44112200 - Floor coverings
- 45430000 - Floor and wall covering work
- 45431100 - Floor-tiling work
- 45232141 - Heating works
- 50720000 - Repair and maintenance services of central heating
- 50721000 - Commissioning of heating installations
- 44163112 - Drainage system
- 45232452 - Drainage works
- 45262670 - Metalworking
- 45442100 - Painting work
- 45442110 - Painting work of buildings
- 45442180 - Repainting work
- 45332400 - Sanitary fixture installation work
- 45432112 - Laying of paving
- 45410000 - Plastering work
- 45441000 - Glazing work
- 45421100 - Installation of doors and windows and related components
- 45421130 - Installation of doors and windows
- 45421160 - Ironmongery work
- 44316000 - Ironmongery
- 45262500 - Masonry and bricklaying work
- 45262700 - Building alteration work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
North region of Scotland (Appendix A of contract documents).
two.2.4) Description of the procurement
Forestry and Land Scotland (FLS) is a Scottish Government agency responsible for managing Scotland’s national forests and land. FLS manages a large number of buildings (including offices, stores, workshops and deer larders) across Scotland and requires contractors to provide building maintenance and improvement works.
FLS is seeking to appoint a suitably experienced all-Trades contractor for the completion of a variety of maintenance and minor improvements across the built estate ranging from emergency repairs through reactive works to larger planned projects.
There are 229 buildings within Lot 1.
Work will be categorised as one of below priorities:-
Priority 1a - Emergency work within working hours of 08:00-17:00 – required trade to attend site within 5 hours. Additional time and travel costs will be agreed in advance for Island properties.
Priority 1b – Emergency work out with the above working hours – Although the previous frameworks demonstrate minimal requirements for out of normal working hours, emergency call out to be available 24 hours a day 365 days a year. Required trade to attend site within 5 hours.
Priority 2 - Reactive Work – Required trade to attend site and complete works within 10 working days.
Priority 3 - Planned Work – Required trade will attend site within 4 weeks.
two.2.5) Award criteria
Quality criterion - Name: Personnel/Sub-Contractor Selection Process / Weighting: 10
Quality criterion - Name: CDM Regulations / Weighting: 10
Quality criterion - Name: Management Team / Weighting: 8
Quality criterion - Name: Lone Working / Weighting: 8
Quality criterion - Name: Fair Work Practices / Weighting: 4
Quality criterion - Name: Community Benefits / Weighting: Pass/Fail
Quality criterion - Name: Living Wage / Weighting: Non-scored
Quality criterion - Name: Bidders Day / Weighting: Pass/fail
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - East
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 45300000 - Building installation work
- 50000000 - Repair and maintenance services
- 44212310 - Scaffolding
- 45000000 - Construction work
- 45210000 - Building construction work
- 45262100 - Scaffolding work
- 45315300 - Electricity supply installations
- 45330000 - Plumbing and sanitary works
- 45332200 - Water plumbing work
- 45420000 - Joinery and carpentry installation work
- 45421000 - Joinery work
- 71540000 - Construction management services
- 45261210 - Roof-covering work
- 45261211 - Roof-tiling work
- 45261212 - Roof-slating work
- 45261410 - Roof insulation work
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
- 44112200 - Floor coverings
- 45430000 - Floor and wall covering work
- 45431100 - Floor-tiling work
- 45232141 - Heating works
- 50720000 - Repair and maintenance services of central heating
- 50721000 - Commissioning of heating installations
- 44163112 - Drainage system
- 45232452 - Drainage works
- 45262670 - Metalworking
- 45442100 - Painting work
- 45442110 - Painting work of buildings
- 45442180 - Repainting work
- 45332400 - Sanitary fixture installation work
- 45432112 - Laying of paving
- 45410000 - Plastering work
- 45441000 - Glazing work
- 45421100 - Installation of doors and windows and related components
- 45421130 - Installation of doors and windows
- 45421160 - Ironmongery work
- 44316000 - Ironmongery
- 45262500 - Masonry and bricklaying work
- 45262700 - Building alteration work
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
East region of Scotland (Appendix A of contract documents).
two.2.4) Description of the procurement
Forestry and Land Scotland (FLS) is a Scottish Government agency responsible for managing Scotland’s national forests and land. FLS manages a large number of buildings (including offices, stores, workshops and deer larders) across Scotland and requires contractors to provide building maintenance and improvement works.
FLS is seeking to appoint a suitably experienced all-trades contractor for the completion of a variety of maintenance and minor improvements across the built estate ranging from emergency repairs through reactive works to larger planned projects.
There are 81 buildings within Lot 2.
Work will be categorised as one of below priorities:-
Priority 1a - Emergency work within working hours of 08:00-17:00 – required trade to attend site within 5 hours. Additional time and travel costs will be agreed in advance for Island properties.
Priority 1b – Emergency work out with the above working hours – Although the previous frameworks demonstrate minimal requirements for out of normal working hours, emergency call out to be available 24 hours a day 365 days a year. Required trade to attend site within 5 hours.
Priority 2 - Reactive Work – Required trade to attend site and complete works within 10 working days.
Priority 3 - Planned Work – Required trade will attend site within 4 weeks.
two.2.5) Award criteria
Quality criterion - Name: Personnel/Sub-contractor Selection Process / Weighting: 10
Quality criterion - Name: CDM Regulations / Weighting: 10
Quality criterion - Name: Management Team / Weighting: 8
Quality criterion - Name: Lone Working / Weighting: 8
Quality criterion - Name: Fair Work Practices / Weighting: 4
Quality criterion - Name: Community Benefits / Weighting: Pass/Fail
Quality criterion - Name: Living Wage / Weighting: Non-scored
Quality criterion - Name: Bidders Day / Weighting: Pass/Fail
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - West
Lot No
3
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 44212310 - Scaffolding
- 45000000 - Construction work
- 45210000 - Building construction work
- 45262100 - Scaffolding work
- 45315300 - Electricity supply installations
- 45330000 - Plumbing and sanitary works
- 45332200 - Water plumbing work
- 45420000 - Joinery and carpentry installation work
- 45421000 - Joinery work
- 71540000 - Construction management services
- 45261210 - Roof-covering work
- 45261211 - Roof-tiling work
- 45261212 - Roof-slating work
- 45261410 - Roof insulation work
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
- 44112200 - Floor coverings
- 45430000 - Floor and wall covering work
- 45431100 - Floor-tiling work
- 45232141 - Heating works
- 50720000 - Repair and maintenance services of central heating
- 50721000 - Commissioning of heating installations
- 44163112 - Drainage system
- 45232452 - Drainage works
- 45262670 - Metalworking
- 45442100 - Painting work
- 45442110 - Painting work of buildings
- 45442180 - Repainting work
- 45332400 - Sanitary fixture installation work
- 45432112 - Laying of paving
- 45410000 - Plastering work
- 45441000 - Glazing work
- 45421100 - Installation of doors and windows and related components
- 45421130 - Installation of doors and windows
- 44316000 - Ironmongery
- 45421160 - Ironmongery work
- 45262500 - Masonry and bricklaying work
- 45262700 - Building alteration work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
West region of Scotland (Appendix A of contract documents).
two.2.4) Description of the procurement
Forestry and Land Scotland (FLS) is a Scottish Government agency responsible for managing Scotland’s national forests and land. FLS manages a large number of buildings (including offices, stores, workshops and deer larders) across Scotland and requires contractors to provide building maintenance and improvement works.
FLS is seeking to appoint a suitably experienced all-trades contractor for the completion of a variety of maintenance and minor improvements across the built estate ranging from emergency repairs through reactive works to larger planned projects.
There are 168 buildings within Lot 3.
Work will be categorised as one of below priorities:-
Priority 1a - Emergency work within working hours of 08:00-17:00 – required trade to attend site within 5 hours. Additional time and travel costs will be agreed in advance for Island properties.
Priority 1b – Emergency work out with the above working hours – Although the previous frameworks demonstrate minimal requirements for out of normal working hours, emergency call out to be available 24 hours a day 365 days a year. Required trade to attend site within 5 hours.
Priority 2 - Reactive Work – Required trade to attend site and complete works within 10 working days.
Priority 3 - Planned Work – Required trade will attend site within 4 weeks.
two.2.5) Award criteria
Quality criterion - Name: Personnel/Sub-contractor Selection Process / Weighting: 10
Quality criterion - Name: CDM Regulations / Weighting: 10
Quality criterion - Name: Management Team / Weighting: 8
Quality criterion - Name: Lone Working / Weighting: 8
Quality criterion - Name: Fair Work Practices / Weighting: 4
Quality criterion - Name: Community Benefits / Weighting: Pass/Fail
Quality criterion - Name: Living Wage / Weighting: Non-scored
Quality criterion - Name: Bidders Day / Weighting: Pass/Fail
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - South
Lot No
4
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 44212310 - Scaffolding
- 45000000 - Construction work
- 45210000 - Building construction work
- 45262100 - Scaffolding work
- 45315300 - Electricity supply installations
- 45330000 - Plumbing and sanitary works
- 45332200 - Water plumbing work
- 45420000 - Joinery and carpentry installation work
- 71540000 - Construction management services
- 45421000 - Joinery work
- 45261210 - Roof-covering work
- 45261211 - Roof-tiling work
- 45261212 - Roof-slating work
- 45261410 - Roof insulation work
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
- 44112200 - Floor coverings
- 45430000 - Floor and wall covering work
- 45431100 - Floor-tiling work
- 45232141 - Heating works
- 50720000 - Repair and maintenance services of central heating
- 50721000 - Commissioning of heating installations
- 44163112 - Drainage system
- 45232452 - Drainage works
- 45262670 - Metalworking
- 45442100 - Painting work
- 45442110 - Painting work of buildings
- 45442180 - Repainting work
- 45332400 - Sanitary fixture installation work
- 45432112 - Laying of paving
- 45410000 - Plastering work
- 45441000 - Glazing work
- 45421100 - Installation of doors and windows and related components
- 45421130 - Installation of doors and windows
- 44316000 - Ironmongery
- 45421160 - Ironmongery work
- 45262500 - Masonry and bricklaying work
- 45262700 - Building alteration work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
South region of Scotland (Appendix A of contract documents).
two.2.4) Description of the procurement
Forestry and Land Scotland (FLS) is a Scottish Government agency responsible for managing Scotland’s national forests and land. FLS manages a large number of buildings (including offices, stores, workshops and deer larders) across Scotland and requires contractors to provide building maintenance and improvement works.
FLS is seeking to appoint a suitably experienced all-trades contractor for the completion of a variety of maintenance and minor improvements across the built estate ranging from emergency repairs through reactive works to larger planned projects.
There are 203 buildings within Lot 4.
Work will be categorised as one of below priorities:-
Priority 1a - Emergency work within working hours of 08:00-17:00 – required trade to attend site within 5 hours. Additional time and travel costs will be agreed in advance for Island properties.
Priority 1b – Emergency work out with the above working hours – Although the previous frameworks demonstrate minimal requirements for out of normal working hours, emergency call out to be available 24 hours a day 365 days a year. Required trade to attend site within 5 hours.
Priority 2 - Reactive Work – Required trade to attend site and complete works within 10 working days.
Priority 3 - Planned Work – Required trade will attend site within 4 weeks.
two.2.5) Award criteria
Quality criterion - Name: Personnel/Sub-contractor Selection Process / Weighting: 10
Quality criterion - Name: CDM Regulations / Weighting: 10
Quality criterion - Name: Management Team / Weighting: 8
Quality criterion - Name: Lone Working / Weighting: 8
Quality criterion - Name: Fair Work Practices / Weighting: 4
Quality criterion - Name: Community Benefits / Weighting: Pass/Fail
Quality criterion - Name: Living Wage / Weighting: Non-scored
Quality criterion - Name: Bidders Day / Weighting: Pass/Fail
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-008904
Section five. Award of contract
Lot No
1
Title
Lot 1 - North
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 August 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Alltec Construction Ltd
73 Whitecraig Road, Whitecraigs Industrial Estate
Glenrothes
KY6 2RX
Telephone
+44 1592771854
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,369,000
Total value of the contract/lot: £2,369,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - East
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 August 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Alltec Construction Ltd
73 Whitecraig Road, Whitecraigs Industrial Estate
Glenrothes
KY6 2RX
Telephone
+44 1592771854
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
H&J Martin
Unit 2 Fairways Business Park, 4 Deerpark Avenue
Livingston
EH54 8AF
Telephone
+44 1506439937
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,306,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 40 %
Section five. Award of contract
Lot No
3
Title
Lot 3 - West
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 August 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Alltec Construction Ltd
73 Whitecraig Road, Whitecraigs Industrial Estate
Glenrothes
KY6 2RX
Telephone
+44 1592771854
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Stuart Livingstone Joinery Ltd
Oakview, Kirkton
Taynuilt
PA351HW
Telephone
+44 7787801123
Country
United Kingdom
NUTS code
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,318,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 18 %
Section five. Award of contract
Lot No
4
Title
Lot 4 - South
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 August 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Alltec Construction Ltd
73 Whitecraig Road, Whitecraigs Industrial Estate
Glenrothes
KY6 2RX
Telephone
+44 1592771854
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
William Waugh & Sons (Builders) Ltd
PO Box 11, Dumfries
Dumfries
DG2 0SG
Telephone
+44 1387740216
Fax
+44 1387740586
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,494,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 5 %
Section six. Complementary information
six.3) Additional information
Question scoring methodology for Selection Criteria: pass/fail
Award Criteria questions can be found in the ITT together with the weightings.
Award scoring methodology is detailed in the Evaluation and Award Criteria Document.
Forestry and Land Scotland (FLS) reserves the right to modify the Framework Agreement - irrespective of the monetary value of modifications - within the scope permitted under Regulation 72(1) of the Public Contracts (Scotland) Regulations 2015, should operational reasons require it. Operational reasons for modification may include, but are not limited to:
-Changes to operational programmes
-Changes to FLS policy
- Any market change caused by Brexit;
- Extreme weather resulting in more works becoming necessary
- Changes to government policy
- Changes to available budget; and
- Fluctuations in volume requirements to deliver planned work.
Forestry and Land Scotland envisions awarding a maximum of eight Suppliers onto the Framework (2 per Lot).
Bidders will be required to attend a mandatory virtual bidders day as detailed in the Invitation to Tender.
The FLS guide to PCS-T here:
The Supplier Developer Programme is available to assist Suppliers with public procurement including training events:
https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/
(SC Ref:664210)
six.4) Procedures for review
six.4.1) Review body
Inverness Sheriff Court
Sheriff Court House, The Castle
Inverness
IV2 3EG
Telephone
+44 1463230782
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
0131 225 2595