Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, King's Gate
Newcastle upon Tyne
NE1 7RU
Contact
Natalie Morton
Telephone
+44 1912086220
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1589-36) Video content support for the redevelopment of the Stephenson Building and 150 year celebrations
Reference number
DN561026
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
We are seeking to appoint a supplier to create video content that supports two campaigns:
• the redevelopment of the Stephenson Building
• 150 year celebrations:
o 21/22 marks 150 years since the forming of the College of Physical Science in Newcastle; the College was a significant aspect of what is today’s Newcastle University
We are open to creative suggestions for the videos. At this stage, however, we conceive there being four “hero” films with subsequent shorter edits for different placements and uses.
• https://www.youtube.com/watch?v=poifNob2lSQ
Specifically, the supplier will:
1) Produce 4 “hero” videos that speak to the purposes and audiences described above
a) For each of the “hero” films, supply alternate cuts for use in different placements
i) 1:1 ratio social placements (60 second cut) to provide a condensed, social friendly version of the videos
ii) 1:1 and 16:9 and 9:16 teaser trailers (10-15 seconds) for use in paid advertising
b) Provide subtitle files for use with each edit.
2) Supply projects and raw assets for in-house use after completion
a) Be able to package up and supply all elements from a project to be worked on in-house using Adobe Creative Cloud applications
b) Ensure all footage, audio, designs and other composite elements created by the supplier are available and licensed for use in-house by Newcastle University in other productions
c) Provide costings for license buy-outs on stock or 3rd party elements where appropriate
d) Provide and hand over an external hard drive to Newcastle University with all of the projects and assets. The drive will be retained by Newcastle University.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £25,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72210000 - Programming services of packaged software products
- 48480000 - Sales, marketing and business intelligence software package
- 48481000 - Sales or marketing software package
- 79413000 - Marketing management consultancy services
- 79342000 - Marketing services
- 72212481 - Sales or marketing software development services
- 72212480 - Sales, marketing and business intelligence software development services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
We are seeking to appoint a supplier to create video content that supports two campaigns:
• the redevelopment of the Stephenson Building
• 150 year celebrations:
o 21/22 marks 150 years since the forming of the College of Physical Science in Newcastle; the College was a significant aspect of what is today’s Newcastle University
We are open to creative suggestions for the videos. At this stage, however, we conceive there being four “hero” films with subsequent shorter edits for different placements and uses.
• https://www.youtube.com/watch?v=poifNob2lSQ
Specifically, the supplier will:
1) Produce 4 “hero” videos that speak to the purposes and audiences described above
a) For each of the “hero” films, supply alternate cuts for use in different placements
i) 1:1 ratio social placements (60 second cut) to provide a condensed, social friendly version of the videos
ii) 1:1 and 16:9 and 9:16 teaser trailers (10-15 seconds) for use in paid advertising
b) Provide subtitle files for use with each edit.
2) Supply projects and raw assets for in-house use after completion
a) Be able to package up and supply all elements from a project to be worked on in-house using Adobe Creative Cloud applications
b) Ensure all footage, audio, designs and other composite elements created by the supplier are available and licensed for use in-house by Newcastle University in other productions
c) Provide costings for license buy-outs on stock or 3rd party elements where appropriate
d) Provide and hand over an external hard drive to Newcastle University with all of the projects and assets. The drive will be retained by Newcastle University.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet programme timeline / Weighting: P/F
Quality criterion - Name: Quality: Ability to meet the Requirements / Weighting: 30
Quality criterion - Name: Portfolio examples of similar content / Weighting: 10
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 129-318079
Section five. Award of contract
Contract No
NU/1589-36
Lot No
1
Title
(NU/1589-36) Video content support for the redevelopment of the Stephenson Building and 150 year celebrations
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 August 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Works Advertising & Design
2 Scorers, Bowes Business Park
Chester-le-street
DH3 4AN
Country
United Kingdom
NUTS code
- UKC - North East (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £25,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newcastle University
Tyne and Wear
NE1 7RU
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Newcastle University
Tyne and Wear
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full information on the
award decision. The standstill period, which will be for a minimum of 10 calendar days,
provides time for unsuccessful tenderers to challenge the award decision before the
contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive
knowledge of breach.
six.4.4) Service from which information about the review procedure may be obtained
Newcastle University
Tyne and Wear
Country
United Kingdom