Section one: Contracting authority
one.1) Name and addresses
Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
Contact
Lorna Byne
Telephone
+44 1709334159
Country
United Kingdom
Region code
UKE31 - Barnsley, Doncaster and Rotherham
National registration number
GB173552264
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104118
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81670&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=81670&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rotherham Advocacy Service
Reference number
23-205
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Rotherham Advocacy Service will be led by a Lead Provider determined by the tender process.
The Lead Provider will provide:
• The Advocacy Hub
• Independent Advocacy (statutory)
• Community Advocacy (non-statutory)
two.1.5) Estimated total value
Value excluding VAT: £2,533,690
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85310000 - Social work services
- 85312000 - Social work services without accommodation
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
Main site or place of performance
Within the Borough of Rotherham
two.2.4) Description of the procurement
Rotherham Advocacy Service will be led by a Lead Provider determined by the tender process.
The Lead Provider will provide:
• The Advocacy Hub
• Independent Advocacy (statutory)
• Community Advocacy (non-statutory)
The key objective of the Rotherham Advocacy Service is to help people with health and social care needs and their unpaid carers to have their voices heard and make informed decisions about their care and support and:
• Have ready access to information in respect of advocacy services and the levels of service that are available in their particular circumstances.
• Have greater understanding of the care, support and health care planning systems, their right to information, to be involved, to be heard, to exercise control and choice and to challenge.
• Have greater capacity and skills to articulate their needs, with or without the assistance of an Advocate, and negotiate arrangements to meet their care, support, and health needs.
• Be able to utilise the care and support planning process to obtain the support they require and to achieve the personal outcomes to which they aspire.
• Receive effective independent protection of their rights and best interests.
It is anticipated that the contract will commence on 01/04/2025 and will run for a period of 60 months making the expiry date 31/03/2030. The contract will have no further options to extend.
Bidders are advised that the indicative budget available for the provision of this contract is estimated to be £506,738 per annum which includes estimated expenditure to be made by Children and Young Peoples Services (CYPS) in relation to support for under 18 years, transitioning to adult health and social care services. This equates to £2,533,690 over the full 5 year duration of the contract. The contract will have no option to extend.
The Council has set initial fixed hourly rates for the mobilisation of the contract (Financial Year 25-26)
• Statutory Advocacy, including subcontracted out of area at £36 per hour
• Community (Non-Statutory) Advocacy at £33 per hour
In bidding for this contract, the provider accepts to deliver the services in accordance with the fixed rates proposed by the Council.
The rates set by the Council will be subject to an inflationary uplift which will be determined by the Council following an examination of market conditions and as part the Council’s annual budget position.
The incumbent supplier of this service considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 as amended by the Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 apply to this contract.
The Council has partnered with the Social Value Portal. The Social Value Portal will be used for the submission of all social value proposals and the ongoing management and monitoring of these commitments. The Council is committed to a performance and evidence-based approach to Social Value and has partnered with the Social Value Portal (SVP) to assist in the delivery of this. Based on the National TOMs (Themes, Outcomes and Measures) developed by the Social Value Portal, bidders are required to propose credible commitments against which performance (for the successful bidder) will be monitored. The TOMs within this tender process have been developed to reflect the specific needs of the Council and bidders will be given access to them after registering on the Social Value Portal
two.2.6) Estimated value
Value excluding VAT: £2,533,690
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As stated in the tender documentation.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
As stated in the tender documentation.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 August 2024
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
The Advocacy Hub - This is a single gateway of administration for all referrals, a portal by which people with health and social care needs, their unpaid carers, health, and social professionals receive streamlined access to Independent Advocacy (statutory) and Community Advocacy (non-statutory) services, information and self-help tools and sign posting to alternative sources of advice and support.
Independent Advocacy (statutory) - The Council has a statutory responsibility to commission Independent Advocacy services. Rotherham Advocacy Service will be expected to assist the Council in meeting Independent Advocacy statutory duties and provide necessary advocacy provision in accordance with the relevant legislation and demands for advocacy in Rotherham.
The Care Act places a duty on local authorities to arrange independent advocacy if the authority considers an individual would experience ‘substantial difficulty’ in participating in (amongst other things) their assessment and / or the preparation of their care and support plan. The duty does not arise if the local authority is satisfied that there is some other person who is an appropriate representative (provided that person is not engaged in providing care or treatment for the individual in a professional capacity or being paid to do so).
Independent Advocacy will be available to those individuals aged 18 years and over and for those under 18 in transition to adult health and social care services, who fall within the eligibility criteria as described by the relevant legislation and the independent advocacy type (Independent Health Complaints Advocacy, Independent Care Act Advocacy, Independent Mental Capacity Advocacy, Independent Mental Health Advocacy).
Community Advocacy (non-statutory) - In line with The Care Act 2014, the Rotherham Advocacy Service will be expected to support the health and social care system to promote wellbeing and prevent, reduce, or delay peoples’ needs for care and support, in particular through the activity of the Advocacy Hub (see above) and through the provision of Community Advocacy.
Community Advocacy will be made available to Adults who are; aged 18 years and over, are under 18 years and are in transition to adult health and social care services and are resident within the Rotherham geographical boundary.
six.4) Procedures for review
six.4.1) Review body
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
six.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom