Section one: Contracting authority
one.1) Name and addresses
RHP
8 Waldegrave Road
Teddington
TW11 8GT
Contact
Sharon Hunt
sharon@echelonconsultancy.co.uk
Telephone
+44 01707339800
Country
United Kingdom
NUTS code
UKI75 - Hounslow and Richmond upon Thames
National registration number
5345282
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RHP - Asset Management Contracts
Reference number
ECH1122
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
RHP sought expressions of interest from suitably skilled and experienced suppliers for the delivery of repairs, voids, planned work (planned works is an option year on year), 3* gas, gas and electric compliance works across its stock. The contract was initially procured as three Lots; Lot 1 - repairs, voids and planned works, Lot 2 - 3* gas, gas and electric compliance and Lot 3 - integrated asset management contract (combination of Lots 1 & 2). Participants could apply for all or any of Lots 1 to 3. Participants were asked to note that if Lot 3 is awarded, Lots 1 and 2 will not be awarded and if Lots 1 & 2 are awarded as separate contracts then Lot 3 will not be awarded.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £154,950,000
two.2) Description
two.2.1) Title
RHP - Repairs, Voids & Planned Works Contract
Lot No
1
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
- 45300000 - Building installation work
- 45350000 - Mechanical installations
- 45310000 - Electrical installation work
- 45400000 - Building completion work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45430000 - Floor and wall covering work
- 45450000 - Other building completion work
- 45451000 - Decoration work
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 45421151 - Installation of fitted kitchens
- 45211310 - Bathrooms construction work
- 45421100 - Installation of doors and windows and related components
- 90650000 - Asbestos removal services
- 45262650 - Cladding works
- 45261900 - Roof repair and maintenance work
- 45330000 - Plumbing and sanitary works
two.2.3) Place of performance
NUTS codes
- UKI75 - Hounslow and Richmond upon Thames
- UKI - London
- UK - United Kingdom
Main site or place of performance
Richmond-Upon-Thames
two.2.4) Description of the procurement
Lot 1- RHP sought expressions of interest from suitably skilled and experienced suppliers for the delivery of repairs, voids and planned work (planned works is an option year on year) across its stock, 9,273 units in Hillingdon, Hounslow, Richmond and Kingston. The contract is awarded to a single Service Provider under 10 years Partnering Contract with the option to extend by up to a further five years, with works to be delivered through the creation of a WOS. The total estimated value of the contract is c£112.5M, with additional optional works in scope which may be included at a later stage.
Lot 1 covered the delivery of reactive repairs (24/7), works to empty properties to return them to a lettable standard and planned component replacement works (circa 200 kitchens and 40 bathrooms, optional year on year).
RHP considered through the procurement the creation of either a wholly owned subsidiary or joint venture for the delivery of Lot 1 and through the process decided to progress the creation of a WOS for delivery of the work under this Lot.
RHP followed a three-stage Competitive Dialogue procurement process in accordance with the Public Contract Regulations 2015. Under the first stage of the process, prospective bidders were required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQ's, RHP anticipated shortlisting six bidders to be Invited to Submit Detailed Solutions under the second stage of the process. Following evaluation of received ISDS submissions, RHP anticipated shortlisting three Tenderers to be invited to participate in Competitive Dialogue and submit Final Tenders. Following evaluation of Final Tenders, RHP intended to award the contract to two single contractors for Lots 1 & 2 as separate contracts or Lot 3 to a single contractor as a single contract.
Participants were able to apply for all or any of Lots 1 to 3. Participants noted that if Lot 3 is awarded, Lots 1 and 2 would not be awarded and if Lots 1 & 2 were awarded as separate contracts then Lot 3 would not be awarded
Full details of the requirements and instructions were included in the procurement and Tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The contract included an option to extend the contract by up to a further five years. Option to include planned works. Option to utilise either PPP/PPV or schedule of rates. Option to create either a wholly owned subsidiary or a joint venture.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Prospective bidders were asked to note that TUPE will apply to the contract; prospective bidders were advised to seek their own independent advice about the implications of TUPE.
two.2) Description
two.2.1) Title
RHP - 3*Gas, Gas & Electric Compliance Contract
Lot No
2
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 45310000 - Electrical installation work
- 45350000 - Mechanical installations
- 90650000 - Asbestos removal services
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 39715200 - Heating equipment
- 39715210 - Central-heating equipment
- 39721000 - Domestic cooking or heating equipment
- 42131110 - Central-heating radiator valves
- 44115200 - Plumbing and heating materials
- 44115220 - Heating materials
- 44620000 - Central-heating radiators and boilers and parts
- 44621110 - Central-heating radiators
- 44621220 - Central-heating boilers
- 44621221 - Parts of central-heating boilers
- 45232141 - Heating works
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331100 - Central-heating installation work
- 50720000 - Repair and maintenance services of central heating
- 45311100 - Electrical wiring work
- 51100000 - Installation services of electrical and mechanical equipment
- 51110000 - Installation services of electrical equipment
two.2.3) Place of performance
NUTS codes
- UKI75 - Hounslow and Richmond upon Thames
- UKI - London
- UK - United Kingdom
Main site or place of performance
Richmond Upon Thames
two.2.4) Description of the procurement
Lot 2 - RHP sought expressions of interest from suitably skilled and experienced suppliers for the delivery of 3*gas, gas & electric compliance work across its stock, with units in Hillingdon, Hounslow, Richmond and Kingston. The contract is awarded to a single Service Provider under 10 years Partnering Contract with the option to extend by up to a further five years. The total estimated value of the contract is c£42.45M.
Lot 2 covers the delivery of a 3* gas contract (i.e. LGSRs, servicing and breakdowns) for domestic heating installations. Circa 6,537 properties will be covered on the 3* model. The contract included replacements of boilers and heating systems. There are also 12 commercial heating systems and 113 renewable heating systems included in the scope of the contract. This Lot also included electrical works including periodical testing, rewires or electrical upgrades of the properties.
RHP followed a three-stage Competitive Dialogue procurement process in accordance with the Public Contract Regulations 2015. Under the first stage of the process, prospective bidders were required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQ's, RHP anticipated shortlisting six bidders to be Invited to Submit Detailed Solutions under the second stage of the process. Following evaluation of received ISDS submissions, RHP anticipated shortlisting three Tenderers to be invited to participate in Competitive Dialogue and submit Final Tenders. Following evaluation of Final Tenders, RHP intended to award the contract to two single contractors for Lots 1 & 2 as separate contracts or Lot 3 to a single contractor as a single contract.
Participants could apply for all or any of Lots 1 to 3. Participants were asked to note that if Lot 3 was awarded, Lots 1 and 2 would not be awarded and if Lots 1 & 2 were awarded as separate contracts then Lot 3 would not be awarded
Full details of the requirements and instructions were included in the procurement and Tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The contract included an option to extend the contract by up to a further five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Prospective bidders were asked to note that TUPE will apply to the contract; prospective bidders were advised to seek their own independent advice about the implications of TUPE.
two.2) Description
two.2.1) Title
RHP - Integrated Asset Management Contract
Lot No
3
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 45310000 - Electrical installation work
- 45350000 - Mechanical installations
- 45400000 - Building completion work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45430000 - Floor and wall covering work
- 45440000 - Painting and glazing work
- 45450000 - Other building completion work
- 45451000 - Decoration work
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 45421151 - Installation of fitted kitchens
- 45211310 - Bathrooms construction work
- 45330000 - Plumbing and sanitary works
- 45421100 - Installation of doors and windows and related components
- 90650000 - Asbestos removal services
- 45261900 - Roof repair and maintenance work
- 45262650 - Cladding works
- 39715200 - Heating equipment
- 39721000 - Domestic cooking or heating equipment
- 42131110 - Central-heating radiator valves
- 44115200 - Plumbing and heating materials
- 44620000 - Central-heating radiators and boilers and parts
- 44621110 - Central-heating radiators
- 44621220 - Central-heating boilers
- 44621221 - Parts of central-heating boilers
- 45232141 - Heating works
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331100 - Central-heating installation work
- 50720000 - Repair and maintenance services of central heating
- 45311100 - Electrical wiring work
- 51100000 - Installation services of electrical and mechanical equipment
- 51110000 - Installation services of electrical equipment
two.2.3) Place of performance
NUTS codes
- UKI75 - Hounslow and Richmond upon Thames
- UKI - London
- UK - United Kingdom
Main site or place of performance
Richmond Upon Thames
two.2.4) Description of the procurement
Lot 3 - was the combination of all works as detailed in Lots 1 & 2 as an integrated asset management contract delivering repairs, voids and planned work (planned works as an option year on year), 3* gas, gas & electric compliance across its stock, 9,273 units in Hillingdon, Hounslow, Richmond and Kingston. The contract would be awarded to a single Service Provider under a 10-year Partnering Contract with the option to extend by up to a further five years. The total estimated value of the contract is c£154.950M, with additional optional works in scope which may be included at a later stage.
Work will include the delivery of reactive repairs (24/7), works to empty properties to return them to a lettable standard and planned component replacement works (circa 200 kitchens and 40 bathrooms, optional in the first year), 3* gas contract (i.e. LGSRs, servicing and breakdowns) for domestic heating installations. (with circa 6,537 properties covered on the 3* model), replacements of boilers and heating systems, 12 commercial heating systems, 113 renewable heating systems and electrical works including periodical testing, rewires or electrical upgrades of the properties
Through the procurement process RHP considered the creation of either a wholly owned subsidiary or joint venture for the delivery of Lot 3.
RHP followed a three-stage Competitive Dialogue procurement process in accordance with the Public Contract Regulations 2015. Under the first stage of the process, prospective bidders were required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQ's, RHP anticipated shortlisting six bidders to be Invited to Submit Detailed Solutions under the second stage of the process. Following evaluation of received ISDS submissions, RHP anticipated shortlisting three Tenderers to be invited to participate in Competitive Dialogue and submit Final Tenders. Following evaluation of Final Tenders, RHP intend to award the contract to two single contractors for Lots 1 & 2 as separate contracts or Lot 3 to a single contractor as a single contract.
Participants were able to apply for all or any of Lots 1 to 3. Participants were asked to note that if Lot 3 was awarded, Lots 1 and 2 would not be awarded and if Lots 1 & 2 were awarded as separate contracts then Lot 3 would not be awarded
Full details of the requirements and instructions were included in the procurement and Tender documents.
During the procurement process it was determined that RHP would progress with Lot 1 and Lot 2 only and as such, Lot 3 was abandoned at the end of ISDS stage.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
An option to extend the contract by up to a further five years was included, along with an option to include planned works. The option to utilise either PPP/PPV or schedule of rates was included. The option to create either a wholly owned subsidiary or a joint venture.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Prospective bidders were asked to note that TUPE would apply to the contract; prospective bidders were advised to seek their own independent advice about the implications of TUPE.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-006217
Section five. Award of contract
Contract No
1
Lot No
1
Title
RHP - Repairs, Voids and Planned Works Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kier Places
2nd Floor, Optimum House, Clippers Quay,
Salford
M50 3XP
Country
United Kingdom
NUTS code
- UKI75 - Hounslow and Richmond upon Thames
National registration number
2651873
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £112,500,000
Total value of the contract/lot: £112,500,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
RHP - 3* Gas, Gas and Electric Compliance Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Smith and Byford Limited
St George House, Station Approach,
Cheam, Surrey
SM2 7AT
Country
United Kingdom
NUTS code
- UKI75 - Hounslow and Richmond upon Thames
National registration number
1074356
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £42,450,000
Total value of the contract/lot: £42,450,000
Section six. Complementary information
six.3) Additional information
The Contracting Authority reserved the right to cancel the procurement and not to proceed with the contract at any stage of the procurement process. The Contracting Authority also reserved the right not to award the contract. Neither the Contracting Authority nor any person on whose behalf this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for the contract.
It was established during the procurement process that Lot 1 and Lot 2 would be progressed as separate contracts and as such Lot 3 was abandoned after completion of ISDS stage.
During the procurement process, RHP made a decision to create a WOS for the delivery of works under Lot 1 - Repairs, Voids and Planned Works Contract.
Lot 2 continued as a standard outsourced contract.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority observed a 10-day stand still period following the award of the contract(s) and conducted itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended)
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom