Section one: Contracting authority
one.1) Name and addresses
Hereward College
Bramston Crescent, Tile Hill Lane
Coventry
CV4 9SW
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hereward College ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Hereward is a College for young people with disabilities and additional needs, based in Coventry. Since 1971 Hereward College have been offering inclusive provision and specialist facilities for both day and residential learners with complex disabilities and learning difficulties.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £815,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
Main site or place of performance
WEST MIDLANDS (ENGLAND)
two.2.4) Description of the procurement
The College’s vision is to prepare learners for the next stage of their lives, providing them with outstanding employability skills and greater control over their future. The College has a focus on creating independent individuals who can make more of their own decisions about work education, health and living.
The College has extensive partnerships with employers and an expanding supported internship study programme. The internships build upon all the skills that the young people have developed in College and extend them even further in real work situations.
Political activity is also important to the Hereward community and learners are encouraged to have a ‘voice’ in the issues that affect them. The College also support the Right Not a Fight campaign which addresses the inequalities faced by young people with learning difficulties or disabilities.
Hereward College is extremely proud of the achievements of all of their learners and the hugely committed and dedicated staff which support them.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Hereward College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a College that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for three years in duration from 1 August 2022 until 31 July 2025, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present 11 cleaning operatives are employed to 240 hours per week, Monday to Friday, which includes a Contract Supervisor undertaking cleaning and non-cleaning duties. There is also a cleaner present in College during the day.
The value of the current contract is circa £163,000.00 + VAT which includes:
•Daily cleaning
•Window cleaning 2 x per annum
•The cleaning of residential blocks and the Lodge
•Carpet / soft furnishing shampooing as required, with a full clean at least annually
•The cleaning of all computers
•Special event cleaning for lettings / parents evenings as required ~ approximately 10 days per annum
•Internal and external litter picking
•External Multi Use Games Area ~ sweep and wash with neutral detergent, 2 x per annum
•All periodic duties
Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The College’s objectives:
•To build upon the already improved standards of cleanliness within the College, with a focus on attention to detail
•To receive a service that complies with the service standards
•To receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce
•To generate an welcoming learning environment for all students, within the College
See SQ document for more details
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-028494
Section five. Award of contract
Contract No
028494
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 June 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cleantec Services Limited
Unit 2, Handford Court, Garston Lane
Watford
WD25 9EJ
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
National registration number
04155336
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £516,377.24
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=710428899
GO Reference: GO-202282-PRO-20718401
six.4) Procedures for review
six.4.1) Review body
Hereward College
Bramston Crescent, Tile Hill
Coventry
CV4 9SW
Country
United Kingdom