Scope
Description
Chemdata licencing is required for NIFRS to have access to safety critical chemical information whilst dealing with emergency incidents. Details include essential safety measures and Personal Protective Equipment (PPE) required when working with specific chemical substances.
NIFRS currently have a Chemdata corporate licence for up to 250 installations which are used by frontline appliances via Mobile Data Terminals (MDT) and operational/RCC personnel via desktop. NIFRS also have 45 pocket Chemdata licences used via Android device by Hazmat trained officers attending chemical incidents. Current licencing expires on 31/03/2025.
The way in which licencing is purchased has now changed to bundle all licence types together and can be purchased in groups of 25. NIFRS therefore require the renewal of a ChemData corporate licence for up to 300 applications, for a 1 year period effective 01/04/25 with the option for 4x annual extensions.
Contract 1
Supplier
Contract value
- £240,000 excluding VAT
- £288,000 including VAT
Above the relevant threshold
Date signed
1 April 2025
Contract dates
- 1 April 2025 to 31 March 2026
- Possible extension to 31 March 2030
- 5 years
Description of possible extension:
NIFRS are currently in the process of progressing a business case for a new MDS which will incorporate all software license contracts accessed via MDT, within its procurement going forward. Due to the pricing and complexity of this business case, along with NIFRS resourcing availability, the key milestones for this project are as follows;
Complete business case for sign off - June 2025
ELT approval - July 2025
NIFRS Board Approval - Sept 2025
DoH Approval - Feb 2026
NIFRS will liaise with BSO Pals reference procurement of this project, after which it is estimated a likely 18month timescale for delivery from sign of contract. NIFRS have liased with Gerard Kearney, Head of IT Procurement on the need of a future tender requirement.
NIFRS therefore request the option of 4x1year extensions to this DAC, with a maximum end date of 31st March 2030.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKN - Northern Ireland
Justification for not setting key performance indicators
Not applicable as contract only cover access to data
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - intellectual property or exclusive rights
Chemdata licencing is required for NIFRS to have access to safety critical chemical information whilst dealing with emergency incidents. Details include essential safety measures and Personal Protective Equipment (PPE) required when working with specific chemical substances.
NIFRS currently have a Chemdata corporate licence for up to 250 installations which are used by frontline appliances via Mobile Data Terminals (MDT) and operational/RCC personnel via desktop. NIFRS also have 45 pocket Chemdata licences used via Android device by Hazmat trained officers attending chemical incidents. Current licencing expires on 31/03/2025.
The way in which licencing is purchased has now changed to bundle all licence types together and can be purchased in groups of 25. NIFRS therefore require the renewal of a ChemData corporate licence for up to 300 applications, for a 1 year period effective 01/04/25 with the option for 4x annual extensions.
Supplier
RICARDO-AEA LIMITED
- Companies House: 08229264
- Public Procurement Organisation Number: PRWX-2796-TVZH
Shoreham Technical Centre
Shoreham-By-Sea
BN43 5FG
United Kingdom
Email: salessupportteam.ee@ricardo.com
Website: https://www.ricardo.com/en
Region: UKJ27 - West Sussex (South West)
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Northern Ireland Fire and Rescue Service
- Public Procurement Organisation Number: PLBR-6377-MHGZ
1 Seymour Street
Lisburn
BT27 4SX
United Kingdom
Email: NIFRSProcurement@nifrs.org
Region: UKN0E - Lisburn and Castlereagh
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland