Tender

Collection, Marketing, Sale & Disposal of Commercial Assets

  • Ministry of Defence

F17: Contract notice for contracts in the field of defence and security

Notice identifier: 2023/S 000-021017

Procurement identifier (OCID): ocds-h6vhtk-03e401

Published 20 July 2023, 5:39pm



Section one: Contracting authority/entity

one.1) Name, addresses and contact point(s)

Ministry of Defence

DESA, Bldg C16, C Site, Ploughley Rd, Arncott

Bicester

OX25 2LD

Contact

DESA Bicester

For the attention of

Frost Chris

Email(s)

chris.frost468@mod.gov.uk

Telephone

+44 3001571517

Country

United Kingdom

Internet address(es)

General address of the contracting authority/entity

https://modgovuk.sharepoint.com/sites/defnet/DES/Pages/DESA.aspx

Further information

Further information can be obtained from the above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from

The above-mentioned contact point(s)

Tenders or requests to participate must be sent to

The above-mentioned contact point(s)


Section two: Object of the contract

two.1) Description

two.1.1) Title attributed to the contract by the contracting authority

Collection, Marketing, Sale & Disposal of Commercial Assets

two.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 1: Maintenance and repair services

Main site or location of works, place of delivery or of performance

United Kingdom

NUTS code

  • UK - United Kingdom

two.1.3) Information on framework agreement

The notice involves the establishment of a framework agreement

two.1.4) Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:

£18,000,000

two.1.5) Short description of the contract or purchase(s)

A four year Framework Agreement for the collection, Marketing, Sale and Disposal of Commercial Assets divided into two lots - Clothing and Textiles and Miscellaneous Assets.

two.1.6) Common procurement vocabulary (CPV)

  • 79342100 - Direct marketing services

two.1.7) Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified

two.1.8) Lots

This contract is divided into lots: Yes

Tenders may be submitted for one or more lots

two.1.9) Information about variants

Variants will be accepted: No

two.2) Quantity or scope of the contract

two.2.1) Total quantity or scope

The Quantity cannot be specified as it all depends on the amount of surplus assets being declared by the Authority. A guide will be issued with the tender giving an indication of the amount of stock that has been declared over a specified period from the previous contract but this will only be a rough indicator of throughput.

Estimated value excluding VAT:

£18,000,000

two.2.2) Information about options

Options: No

two.2.3) Information about renewals

This contract is subject to renewal: No

two.3) Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No

1

Lot title

Clothing & Textiles

1) Short description

A Four Year Framework Arrangement for the Collection, Marketing, Sale & Disposal of Military Style Clothing Including but not limited to Parade wear, PPE, Boots, Camouflage Nets, Rucksacks and Tents.

2) Common procurement vocabulary (CPV)

  • 79342100 - Direct marketing services

3) Quantity or scope

Guidance will be provided at tender stage on the throughput of material throughout a Specified Period of the previous contract. This will be a rough guide to the volume of throughput against this contract and not a guarantee of business.

Estimated value excluding VAT

£3,000,000

4) Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5) Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

Lot No

2

Lot title

Miscellaneous Assets

1) Short description

A Four Year Framework Arrangement for the Collection, Marketing, Sale & Disposal of Miscellaneous Assets which will include but not be limited to Camping Equipment, Gymnasium Equipment, Medical Equipment, Communications Equipment, Electronics and Furniture.

2) Common procurement vocabulary (CPV)

  • 79342100 - Direct marketing services

3) Quantity or scope

The Quantity cannot be specified as it all depends on the amount of surplus assets being declared by the Authority. A guide will be issued with the tender giving an indication of the amount of stock that has been declared over a specified period from the previous contract but this will only be an indicator of throughput and is not a guarantee of business.

Estimated value excluding VAT

£15,000,000

4) Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5) Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.


Section three. Legal, economic, financial and technical information

three.1) Conditions relating to the contract

three.1.1) Deposits and guarantees required

A Bank Guarantee, Parent Company Guarantee or Bank Bond will be requested on award of contract.

three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information

All Terms and conditions as described in the resulting contract.

three.2) Conditions for participation

three.2.1) Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

three.2.2) Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: A question relating to the Tenderer's financial position will form part of the Pre-Qualification Questionnaire.

three.2.3) Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: A question relating to the Tenderer's Technical Ability will form part of the Pre-Qualification Questionnaire.


Section four: Procedure

four.1) Type of procedure

four.1.1) Type of procedure

Restricted

four.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 8

Objective criteria for choosing the limited number of candidates: Pre-Qualification Questionnaire

four.1.3) Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no

four.2) Award criteria

four.2.1) Award criteria

the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

four.2.2) Information about electronic auction

An electronic auction has been used: no

four.3) Administrative information

four.3.1) File reference number attributed by the contracting authority

707973540

four.3.2) Previous publication(s) concerning the same contract

no

four.3.3) Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

four.3.4) Time limit for receipt of tenders or requests to participate

25 August 2023 - 5:00pm

four.3.6) Language(s) in which tenders or requests to participate may be drawn up

English


Section six: Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: No

six.3) Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

The value of the two lots as described within this tender is an estimate of the total throughput against this contract and will includes the Authority's share and is not a guarantee of income to either party.