Section one: Contracting authority/entity
one.1) Name and addresses
Buckinghamshire New university
High Wycombe Campus, Queen Alexandra Road
High Wycombe
HP11 2JZ
Contact
David Dodds
Telephone
+44 7787905301
Country
United Kingdom
NUTS code
UKJ13 - Buckinghamshire CC
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43130
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Facilities Management Services
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Security Manned Guarding and related services
Lot No
1
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement at the time of conclusion of the contract:
This is a VEAT notice of the University’s intention to enter into two separate contracts with two suppliers connected with the incumbent supplier, following a period of 10 days from the date of publication of this notice. The contracts provide for the continuation of vital facilities management services to the University and allow much needed time for the University to complete the procurement process to find its new facilities management supplier.
This particular Contract is for the provision of Security and related services with an estimated value of 1.4M. The location of these services will be at the University's Main Campus at High Wycombe, two other satellite campuses at Uxbridge and Aylesbury and the University's Halls of residences.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 022-226821
Section five. Award of contract/concession
Contract No
BNU 2202-262
Lot No
1
Title
Security Manned Guarding and related services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
19 July 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ward Security Limited
Fitted Rigging House
Chatham
ME4 4TZ
Country
United Kingdom
NUTS code
- UKJ41 - Medway
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £825,000
Section six. Complementary information
six.3) Additional information
This notice refers to contract extension for lot number 1 relating to Security and Manned Guarding Services which was awarded to Ward Security Limited.
(MT Ref:229900)
six.4) Procedures for review
six.4.1) Review body
The High Court
Strand
London
WC2A 2LL
Telephone
+44 2079477882
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79993000 - Building and facilities management services
seven.1.3) Place of performance
NUTS code
- UKJ13 - Buckinghamshire CC
seven.1.4) Description of the procurement:
Procurement of Security and Manned Guarding services (lot number 1)
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 August 2022
End date
31 July 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,033,333
seven.1.7) Name and address of the contractor/concessionaire
Ward Security Services Ltd
Fitted Rigging House The Historic Dockyard Chatham Kent
Chatham
ME4 4TZ
Country
United Kingdom
NUTS code
- UKJ44 - East Kent
National registration number
05607258
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The original Contract was entered into for an initial 12 month period (from 1st August 2022 to 31st July 2023) with an option to extend for a further six month period.
The University is now having to extend the contract by a further 12 months up to 31st July 2024. The university has had to manage the inflationary impact on Contract prices.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Contract was entered into for an initial period of 12 months to enable the University to commence and complete a new procurement exercise for replacement contract. This would allow time for the University refurbishment project to be completed in order to allow a detailed and updated specification to be developed. There has has been some delay in the refurbishment project due matters outside of the control of the university which now requires the University to delay the start of the new procurement exercise. The University has therefore decided to extend the interim contract by a further 12 month period up to the 31st of July 2024. It is intended that this will provide sufficient time for the refurbishment project to be completed and consideration for the University's future plans for this service. This will also give an opportunity to prepare for a re procurement exercise which will maximise market interest and also the University's requirements.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £825,000
Total contract value after the modifications
Value excluding VAT: £2,033,333