Section one: Contracting authority
one.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
socialcare.procurement@cardiff.gov.uk
Telephone
+44 2920873732
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Health and Social Care
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Approved Provider List For Residential and Nursing Care Services to Older People & Older People requiring Mental Health Support
two.1.2) Main CPV code
- 85311000 - Social work services with accommodation
two.1.3) Type of contract
Services
two.1.4) Short description
Cardiff Council currently commissions Residential & Nursing Care for approximately 350 Older People & Older People requiring Mental Health Support in Care Homes across Cardiff and the surrounding area.
This is currently commissioned via a Dynamic Approved Provider List (akin to a Dynamic Purchasing System (DPS). The total expenditure for these services in 2019/20 was GBP 29.5 million with the expenditure for 2018/19 being approximately GBP 30 million.
Cardiff Council are seeking to implement a model of Residential & Nursing Care provision which addresses a number of issues identified with the current arrangements including, but not limited to:
- Improving the provider enrolment and quality accreditation process
- Focusing on delivering support which meets the needs and desired outcomes of service users
- Incentivising providers to be competitive and maintain quality standards
- Improving ongoing quality monitoring
- Increasing the number and diversity of our providers including opportunities for social enterprises and small medium sized enterprises
The model will;
- establish an open Dynamic Approved Provider List (DAPL) akin to a Dynamic Purchasing System (DPS) through our partner organisation adam HTT Ltd who will provide the supporting technology required via SPROC.net. The notice will remain open for the contract duration allowing providers to join or leave the system at any time.
- facilitate an end to end process to manage all requirements that Cardiff Council has for Residential and/ or Nursing Care for Older People & Older People requiring Mental Health Support, from sourcing through to payment.
- allow accredited providers registered on the DAPL to be invited to tender for each individual care placement required.
- establish a methodology which will reflect the quality of service delivered by each provider accredited on the DAPL.
- allow Service Users and/ or their families to make an informed decision based on the location and Quality score of all Care Homes who are able to offer a placement that meets the needs of the individual, alongside detail of any additional Third Party Top up that may be required (if applicable) to support the placement.
The services concerned fall under Schedule 3 of the Public Contracts Regulations 2015 (“the Regulations”) and accordingly are subject to the so called ‘Light Touch Regime’ which means that when procuring these Services the Council should comply with the mandatory requirements set out in the Light Touch Regime (Regulations 74-77). Under Regulation 76, the council is free to establish a procedure, provided that the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). For this reason the model proposed is a DAPL which is akin to a Dynamic Purchasing System.
The Council reserves:-
1. the right to withdraw this contract notice and opportunity advertised at any time
2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.
All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.
Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise
two.1.5) Estimated total value
Value excluding VAT: £180,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
two.2.4) Description of the procurement
Cardiff Council currently commissions Residential & Nursing Care for approximately 350 Older People & Older People requiring Mental Health Support in Care Homes across Cardiff and the surrounding area.
This is currently commissioned via a Dynamic Approved Provider List (akin to a Dynamic Purchasing System (DPS). The total expenditure for these services in 2019/20 was GBP 29.5 million with the expenditure for 2018/19 being approximately GBP 30 million.
Cardiff Council are seeking to implement a model of Residential & Nursing Care provision which addresses a number of issues identified with the current arrangements including, but not limited to:
- Improving the provider enrolment and quality accreditation process
- Focusing on delivering support which meets the needs and desired outcomes of service users
- Incentivising providers to be competitive and maintain quality standards
- Improving ongoing quality monitoring
- Increasing the number and diversity of our providers including opportunities for social enterprises and small medium sized enterprises
The model will;
- establish an open Dynamic Approved Provider List (DAPL) akin to a Dynamic Purchasing System (DPS) through our partner organisation adam HTT Ltd who will provide the supporting technology required via SPROC.net. The notice will remain open for the contract duration allowing providers to join or leave the system at any time.
- facilitate an end to end process to manage all requirements that Cardiff Council has for Residential and/ or Nursing Care for Older People & Older People requiring Mental Health Support, from sourcing through to payment.
- allow accredited providers registered on the DAPL to be invited to tender for each individual care placement required.
- establish a methodology which will reflect the quality of service delivered by each provider accredited on the DAPL.
- allow Service Users and/ or their families to make an informed decision based on the location and Quality score of all Care Homes who are able to offer a placement that meets the needs of the individual, alongside detail of any additional Third Party Top up that may be required (if applicable) to support the placement.
The services concerned fall under Schedule 3 of the Public Contracts Regulations 2015 (“the Regulations”) and accordingly are subject to the so called ‘Light Touch Regime’ which means that when procuring these Services the Council should comply with the mandatory requirements set out in the Light Touch Regime (Regulations 74-77). Under Regulation 76, the council is free to establish a procedure, provided that the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). For this reason the model proposed is a DAPL which is akin to a Dynamic Purchasing System.
The Council reserves:-
1. the right to withdraw this contract notice and opportunity advertised at any time
2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.
All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.
Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise
Please note that this notice will remain open for the proposed duration of the contract (4 years with the potential to extend for a further period of 2 years which if such extension is exercised the notice period will be updated) allowing providers to apply to join the accredited provider list at any time. This will be through www.sproc.net which provides further information in respect of the accreditation and enrolment process together with the evaluation criteria.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £180,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
31 March 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=123626.
(WA Ref:123626)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom