Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 7901239756
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 000742 Enterprise Resource Planning (ERP)
Reference number
000742
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Background: YPO had an IT Strategy based around the Microsoft technology stack. At the end of 2014, YPO initiated a feasibility study to ascertain and document YPO’s requirements of an ERP system and to test those requirements against Microsoft’s Dynamics NAV 2016. A key deliverable of that project was a solution recommendation from a third party ERP consultancy, who undertook a thorough analysis of YPO’s detailed requirements and tested those requirements against the out of the box and potential development functionality of Microsoft’s Dynamics NAV 2016.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1,000,000 / Highest offer: £1,700,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
YPO internal Contract for the supply of Microsoft Dynamics NAV 2016 Enterprise Resource Planning (ERP) system, including licencing, development and implementation, knowledge transfer, user training, systems integration and associated services, ongoing support and maintenance. The contract is designed to meet the high expectations of YPO in terms of quality, functionality and price by replacing part of our Legacy system which was rolled out company-wide.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65%
Quality criterion - Name: Value Add / Weighting: 5%
Cost criterion - Name: Cost / Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
Term: The contract covers period from 3rd January 2017 to 2nd January 2022, with an option to extend for a further period of up to 5 years; a potential maximum period of 10 years in total (subject to an annual review, incorporating price negotiations and review of performance against KPI’s.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2017/S 008-012804
Section five. Award of contract
Contract No
000742
Lot No
1
Title
Enterprise Resource Planning (ERP) system
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 December 2016
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Advania UK Limited
Manchester
Country
United Kingdom
NUTS code
- UKD36 - Greater Manchester North West
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,329,776
Total value of the contract/lot: £1,700,000
Section six. Complementary information
six.3) Additional information
Please note that originally supplier awarded this contract was Azzure IT limited. Following integration of Azzure into Advania UK Limited, the contract was novated to Advania on 28/11/2023.
Additionally, original Contract Notice and Contract Award Notice were published in OJEU. Due to lack of access by the UK Contracting Authorities and supplier novation, YPO are re-publishing Contract Award Notice to remain transparent.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom