Section one: Contracting authority
one.1) Name and addresses
H M Revenue & Customs
100 PARLIAMENT STREET
LONDON
SW1A2BQ
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/hm-revenue-customs
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://proposals.seller.ariba.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://proposals.seller.ariba.com
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
http://proposals.seller.ariba.com
one.4) Type of the contracting authority
Other type
Commissioners for HM Revenue & Customs
one.5) Main activity
Other activity
Direct and Indirect Tax Collection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MET Accutrace Fuel Analysers
Reference number
SR19062445772
two.1.2) Main CPV code
- 38432000 - Analysis apparatus
two.1.3) Type of contract
Supplies
two.1.4) Short description
HMRC is responsible for the administration and collection of over £780 billion of revenue every year. One of the key sources of revenue collection for which the organisation is responsible is duty on road fuels, which in 2022 exceeded £24 billion.
HMRC Oils Policy is designed to reduce the level of fraud in the fuels sector by focusing on large-scale criminal and commercial misuse by combining law enforcement action with more control of the sale and distribution of rebated fuels.
This policy is enforced in part by 8 Mobile Enforcement Units (METs) located throughout the UK. These teams are responsible for detecting and deterring oils fraud by, for example, testing the fuel in road vehicles, fuel retail stations and stock tanks.
To test fuel MET use, HMRC has converted vans into laboratory workspaces. These workspaces contain fuel testing equipment ranging from simple chemical reactive tests to Gas Chromatography.
In January 2024 an additional marker was added to rebated fuel. This marker is known under its trade name as Accutrace Plus.
To support HMRC's analysis HMRC capabilities, we are looking for a supplier who can provide an analysis product which can be deployed in a mobile setting (i.e. in the back of a van) and detect and if possible quantify :
• butoxy benzene (butyl phenyl ether) in fuels (primarily diesel and kerosene) marked at a minimum concentration of 9.5 milligram per litre (Accutrace Plus).
A system which can also detect Accutrace S10 (details below) preferably in the same test would be desireable.
• ((3-(sec-butyl)-4-(decyloxy)phenyl)methanetriyl)tribenzene in fuels (primarily diesel and kerosene) marked at a minimum concentration of 2.5 milligram per litre (Accutrace S10).
Duration 3 Years + 2
As part of the evaluation process, it will be necessary to carry out tests on a working version of the analyser to provide assurance of its ability to meet HMRC's performance standards in a mobile setting. Therefore, although a phased approach to the introduction of the analysers may be agreed between the Authority and the successful bidder post award, bidders will need to be able to provide a working example for testing during the evaluation period.
Interested suppliers should note that they will be required to provide a mobile testing unit and all required supporting equipment to HMRC, Carne House, Belfast for testing late August 2024 (according to current tender timescales which may change).
Testing of this unit will form part of the evaluation that will inform the tender award alongside an additional written proposal, cost model and social value response.
The procurement event will go live on 10th July 2024 and close on 14th August 2024.
Please see the Additional Information section for details of how to access the event.
two.1.5) Estimated total value
Value excluding VAT: £1,680,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 38430000 - Detection and analysis apparatus
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
His Majesty's Revenue and Customs (HMRC) is competing via the Open Procedure with the intention to appoint a single provider for the provision of mobile fuel analysers which can be deployed in a mobile setting.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,680,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend the contract by a further 2 years, exercisable by HMRC only.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
There is an option to extend the contract by a further 2 years, exercisable by HMRC only.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-014596
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
14 August 2024
Local time
2:00pm
Changed to:
Date
28 August 2024
Local time
2:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 8 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 August 2024
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
This requirement will be met by an eSourcing RFP using HMRC SAP Ariba. Please ensure your are registered with HMRC SAP Ariba to gain access to the RfP documentation which will contain full details.
If you are not already registered, the registration link http://hmrc.sourcing-eu.ariba.com/ad/selfRegistration
As part of the registration process you will receive an email confirming 'the registration process is now complete'and provding you with you 'organisations account ID number'.
If an email response from HMRC is not received within one working day of your request, please email sap.ariba@hmrc.gov.uk (after first checking your spam in-box confirming when your registration request was first made.
This team can also advise if there is an existing HMRC SAP Ariba account already created for your organisation. As policy, we do not allow for the same supplier to hold multiple Accounts
Once you have obtained your account ID (AN) number, please email ben.leath@hmrc.go.uk and gareth.edwards3@hmrc.gov.uk and copy in e.procurement@hmrc.gov.uk with your account ID number and the main email linked to your account, you will then receive an email confirming access.
Further information about HMRC's procurement tool SAP Ariba, Suppliers Guide and general information is available on the HMRC website: www.gov.uk/government/organisations/hm-revenue-customs/about/procurement.
six.4) Procedures for review
six.4.1) Review body
HM Revenue and Customs
Salford
Country
United Kingdom